How to Transfer Apple Mail to Office 365 Mailbox using IMAP Configuration
Quick Summary: Learn how to transfer emails from Apple Mail to Office 365 Mailbox. We have explained the manual process to migrate Mac Mail to O365 account using IMAP configuration on MAC OS X 0.14. You can also import or export Mac Mail Inbox.mbox to Office 365 account using a converter. Find out why users are migrating from desktop to cloud-based email platforms.
Apple Mail is one of the most widely used email clients. This application offers unique features and services to its users and allows to store email data in MBOX format. However, due to technological advancement and global accessibility in recent years, more and more users are choosing to transfer Apple Mail to Office 365 Mailbox.
Mac Mail is a desktop-based application and comes with platform dependency. Office 365, on the other hand, is a cloud-based platform and can be accessed from anywhere and anytime. O365 is a line of subscription services by Microsoft that allows the user to manage all their valuable data on the cloud.
Need to Export Emails from Mac Mail into Office 365 Outlook
Before we learn about the methods of migration, let’s understand the need to export emails from Mac Mail into Office 365 Outlook. Some of the common issues faced by Mac email users are:
1. Lesser Features as compared to Office 365 – One of the main reasons to migrate Apple Mail inbox.mbox to Outlook Online is the less intuitive features offered by Mac Mail client.
O365, on the other hand, provides faster connectivity and systematic arrangement of data items in the mailbox. Other features like meeting invites, online mailbox access, and scheduling calendar meetings and invitations, etc. make it easier to carry out professional tasks efficiently.
2. Restriction to desktop – Being a desktop-based service, Mac Mail stores all its data at the local storage location and it becomes tough to utilize data anywhere or anytime.
With Exchange Online, you can easily manage emails, contacts, calendars from any browser, with any device, and at any location in the world. This makes it a globally accessible tool and removes the dependency on desktop-based email services.
3. Work Requirements – In some cases, the employees of a certain organization may need to switch between different machines & different operating systems, as per the requirement of the project. In this scenario, you can transfer Apple Mail to Office 365 and save your valuable time.
4. Trouble in Managing Bulk Data– Due to an increase in the size of emails and other data items, it becomes difficult to manage and work with large files with Mac emails. MS 365, on the other hand, allows you to store an unlimited amount of data in its mailbox.
Methods to Migrate Apple Mail to Office 365
Now that you are aware of the reasons to migrate from a desktop-based email client to a cloud-based platform, let’s understand the methods to perform Apple Mail to Office365 migration. You can either use a manual method of IMAP Configuration on MAC OS X 10.14. or migrate mailboxes from Mac Mail to O365 account using a converter.
1. Manual Method – IMAP Configuration on MAC OS X
Open Apple Mail and use IMAP (Internet Message Access Protocol) feature to configure your Gmail account in Mac Mail.
- Within Apple Mail, create a new folder in your Gmail account.
- Pick the required emails and transfer them to the new folder.
- Launch Office 365 and now configure Gmail account here too using the IMAP feature.
- Once the configuration process is complete, you can check the new folder created in Gmail account in Mac Mail.
- Open the folder and pick the files and move them to O365 folder.
- As the migration is completed, you can delete Gmail account from both the platforms.
Limitations of using IMAP Configuration
There are certain limitations of using IMAP configuration to import Mac Mail to Mailbox of Office 365. Some of them are as follows:
- You need to be familiar with the technical aspects of the entire migration process.
- You should have a functional Gmail account and Outlook 365 added and configured in your machine.
- You will not be able to access everything stored in MBOX file of your Mac Mail and can only move limited essential files.
2. Automated Method – Using a Migration Tool
Selecting a manual method to move emails from Mac Mail to O365 account can be a tricky process, especially if you are not from a technical background. Therefore, it is better to opt for SysTools MBOX to Office 365 Migration Software Windows OS Based as it is easier to use, faster, and completes the migration process in a few minutes.
Even most organizations and enterprises prefer this software solution to transfer large mailbox data. This utility will migrate/export/import emails from Apple Mail into Office 365, without compromising the integrity of your data.
This software is only available for Windows. Before using it, copy your Apple Mail .mbox files to a Windows system. Then, use this migration tool to import Mac Mail to Office 365 in a seamless manner. If you want a seamless migration without any hindrances then you can go for the SysTools IMAP to Office 365 Migration Tool.
Brief Steps to Import Apple Mail to Office 365
- Step 1: Run the tool on Windows system.
- Step 2: Add Apple MBOX files into the software.
- Step 3: Choose b/w ‘With/Without Impersonation’
- Step 4: Select ‘Category’ & apply filters
- Step 5: Click ‘Export’ to start importing Apple Mail to Office 365.
Benefits of using a Converter to Import emails to Office365
Converter allows you to import mailbox and attachments from Mac OS X to your office 365 mailbox directly. You only need to provide the credentials of your Outlook Web Access Mailbox (OWA). Some of the benefits of this automated tool are as follows:
- Facilitates bulk data transfer and maintains folder hierarchy throughout the process.
- Provision to preview all emails & attachments before migrating them to O365 mailbox.
- Incorporates In-built filter to perform the selective conversion.
- Provides the report in CSV format for future reference.
- Supports and works efficiently on all versions of Windows.
Conclusion
It is not an easy task to migrate Apple Mail to Office 365 and the process has to be performed efficiently to prevent loss of crucial files. Therefore, it is better to opt for an automated tool to export or import emails from Mac Mail inbox.mbox to Office 365 Mailbox, so as to ensure faster and secure conversion with 100% accuracy. Opt for a manual migration process (IMAP configuration) only if you are technically sound. We have explained both manual and automated methods of migration and you can pick the best one as per your requirement.
