SharePoint On-Premise VS SharePoint Online- Complete Guidelines

SharePoint is the Windows server-based collaborative platform. In enterprises, it is used to store, share, access, and organize information from any device. However, there are two types of SharePoint: SharePoint On-premises and SharePoint Online. Therefore, it is a difficult decision to choose one of these. But, the organizations can always select both to combine On-premises and Online into a Hybrid. So, for a better understanding of users, there are several differences discussed between SharePoint On-premise vs SharePoint Online in this blog.

Table of Content

• Differences between SharePoint 2013 and SharePoint 2016
• Best Option SharePoint On-premise or SharePoint Online?
• Situation Where SharePoint On-Premises the better option?
• When is SharePoint Online the better option?
• Migration in SharePoint Online
• Features of The Provided Solution
• Conclusion

Yes sure! As you said is there any direct method for migration in SharePoint Online? So, the answer is yes. However, only easy migration can not be the key factor in deciding on SharePoint on-premises or SharePoint online. Let’s see a detailed comparison then we will talk about the migration option because you have stated the preferable option would be the migratable one.

The Main Differences Between SharePoint 2013 and SharePoint 2016

The following tabular information covers the comparison between SharePoint On-premise vs SharePoint Online.

 

	Parameters	SharePoint On-Premises	SharePoint Online
1.	Server Setup, Update & Maintenance	Yes	No need for a server setup
2.	Release Cycle	The release cycle is often three years at once.	Frequent updates
3.	Data Security	Dependent on internal capabilities.	Depends on industry-specific security standards.
4.	Compliance	Ensure your compliance is met at the data center.	Compliance is defined by Microsoft
5.	Administrator Control	Ability to control the services & their behavior.	Minimum configuration possibilities.
6.	Customization	Full access to use & customize any SharePoint feature as needed.	less compared to SharePoint on-premises
7.	Price	The cost for IT costs, licensing, server patches & upgrades increase based on the type of server being utilized & can be too steep for some businesses.	The MS Office 365 plan includes SharePoint Online and bills users at a monthly rate, making it a more affordable option.
8.	Disaster Recovery	Depends upon the internal capabilities, policies, and procedures.	Microsoft built-in redundancy and failover for data centers
9.	Development	Can be deployed full trusted solution features. The farm solutions have a scope as wide as the site collection, web application, or whole farm. A public-facing website with much customization is possible.	Never use it as a completely trustworthy solution. Sandbox solutions are possible with the scope up to the website collection level. A public-facing website with much customization is not possible.
10.	Storage	Expensive storage cost. The site collection has more than 100 GB	Cheap storage cost. The site collection has less than 100 GB.
11.	Availability	It is defined by the internal HA/ DR procedures.	Microsoft maintains an SLA of 99.9% uptime.
12.	Public Facing Website	It is possible to design and use.	Not possible to design.
13.	Online Web Apps Integration	Need to install the Office web apps.	Comes pre-configured. No need to install it.
14.	Backup	Users need to create the backup.	Microsoft creates backup & redundancy.

Which is the Best Option SharePoint On-Premise or SharePoint Online?

In SharePoint, Microsoft allows users to access all the main programs in the organization. Moreover, it also allows using Office products on their smartphones, tablets, and laptops, without incurring additional costs. However, both SharePoint On-premise and Online have their advantages and limitations. Additionally, a user has to match the scenario of the application to their needs & explore SharePoint On-Premise Vs SharePoint Online parameters.

When is SharePoint On-Premises the Better Option?

Situations where SharePoint on-premises is the better option:

• If users already have a customized infrastructure for SharePoint.
• If users have already integrated external employees & customers into the infrastructure.
• If it requires so-called farm solutions – so programs that get into sound in the system.
• If users need advanced data protection.
• If the internet connection does not have sufficient bandwidth.

When is SharePoint Online the Better Option?

Situations where SharePoint Online is a better option:

• If a user wants to get things up & running quickly: in many cases, it will only take minutes to set up a SharePoint account, SharePoint will be at your fingertips in very little time.
• If users want to reduce the cost of their dedicated infrastructure.
• If a user needs to collaborate with external employees partners or customers.
• If a user wants to use new technologies such as Office Delve and Sway.
• If users need to provide their employees with state-of-the-art tools for mobile deployment as well.

Till now, we have discussed Sharepoint on-premise vs SharePoint Online and differentiate both of them on features and offerings. As our user stated he only prefers sharepoint online when migration is easy. Let’s see the direct migration option.

Migration Option For SharePoint Online

Migration is the most demandable feature in recent years if the software can migrate its data many people prefer that software. However, in SharePoint, you can also migrate its site data into another tenant or another site using commendable Software. SysTools SharePoint Migration Tool is recommended by many professionals for easy migration. additionally, this tool provides an automated and streamlined approach for migrating all site contents.

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Wrapping Up

In this article, we have discussed detailed key points for SharePoint on-premise vs SharePoint Online. Moreover, we have differentiated the SharePoint On-premise vs SharePoint Online, which helps users to choose one application for their use. Therefore, in the organization, the choice will depend entirely on the business needs, direction, and strategy. Additionally, we have mentioned a prominent tool to solve the user query.