How to Share Calendar in Outlook 365 – Learn Quick & Simple Approaches
The calendar in Office 365 plays a significant role in overall collaboration and workflow, it improves cooperation throughout the organization. By using the calendar you can do several collaborative operations such as creating events, and appointments, organizing meetings, viewing group schedules, and much more. Furthermore, in a daily business operation, there comes a situation where you also need to share a calendar in Office 365.
Hence in this write-up, we are going to provide you with the different ways using which you can easily share a calendar in Outlook 365 OWA, Outlook 2016 and 2019, and in Outlook for Microsoft 365.
Table of Content
How to Share an Office 365 Calendar in Outlook on the Web (OWA)?
Step 1. Browse to https://outlook.office.com/ and use valid credentials to log in.
Step 2. Navigate to the left pane and click on calendar then open the calendar that needs to be shared among others.
Step 3. Select the calendar that you want to share in the Outlook web app.
Step 4. Now hover over the particular calendar you will find three dots next to its name. Hit the three dots and navigate to the Sharing and permissions.
Step 5. It will open a wizard where you can search and add users who need to access this calendar. Now search the particular user accounts to add and add one by one.
Step 6. Now set up the permission levels for each user. With the help of this option, you can set up access rights for users such as what people can do with your shared calendar. Once you have successfully applied all the permissions, then click on the Share button.
How to Share a Calendar in Outlook 2019 and 2016?
- Step 1. Run the Outlook for desktop and navigate to the left pane. Now choose the calendar you want to share.
- Step 2. Go to the “Home” tab, and click “Share Calendar” under the “Share” group.
- Step 3. Enter the recipient’s email address and select from the search.
- Step 4. Then set the required permissions, and click Send.
It will send an invitation to the respective users. They need to open the email and accept the invitation to access or manage it.
How to Share Calendar in Outlook 365?
In Outlook 365 you have to create a shared mailbox to share a calendar with another user. Follow the below steps accordingly.
Share a Calendar in Office 365 by Using Admin Portal
- Step 1. Sign in to the Exchange admin center.
- Step 2. Go to Recipients > Mailboxes and click “Add a shared mailbox“.
- Step 3. Name your mailbox and set an email address. Click Create.
- Step 4. Find your new mailbox in the list and edit its settings.
- Step 5. Under Delegation, edit Read and manage (Full Access).
- Step 6. Choose users or a security group (better for many users).
- Step 7. Select the users/group and click Save.
- Step 8. Confirm to finalize the shared mailbox setup.
Once the shared mailbox is created with the above setting then it would be automatically shared with the added user accounts. Because the calendar that comes along with the above-shared mailbox will become the shared calendar for those users who are added to the delegation setting. In this way, you can share a calendar in Office 365 using the admin center. Once the need for shared calendars ends, then you can also convert this shared mailbox to Office 365 mailbox.
Imagine This Scenario
Your company is undergoing a merger, bringing together two teams with distinct workflows and calendar structures. Manually sharing each calendar across the organization, and ensuring appropriate permissions for each user, would be a monumental task.
Hence to reduce this human effort we have introduced the SysTools Office 365 to Office 365 migration tool, it allows you to migrate or share calendars from one account to another in Office 365 without using any lengthy technical steps.
Here are steps:
- Step 1. Download and Launch the Software.
- Step 2. Choose Source and Destination as Office 365.
- Step 3. Enable Calendar and Apply Date Filter.
- Step 4. Log in with Source & Destination Credentials.
- Step 5. Select User Accounts & Click on Start Migration.
Also Read: How to Import Calendar to Office 365 Account?
Conclusion
In this guide, we have discussed different ways using which a user can easily share a calendar in Office 365, Outlook 2016 and 2019, and Outlook Web App. You can use any of the above-mentioned approaches to perform this task safely. However, when it comes to migrating data then it becomes crucial to ensure a reliable approach. The above-mentioned software is the most renowned and recommended software for cloud data transfer, which makes the entire process a breeze.