How to Export Single or Multiple Outlook Emails to PDF with Attachments? – Know Here
Are you looking to save Outlook Email as PDF with attachments? If you are an Outlook user and for some reason you want to download Outlook email as PDF then read this guide as we have simplified it in simple steps. Here, we are going to discuss a complete procedure for how to convert Outlook email to PDF with attachments? So let’s get started!
Outlook is a highly popular desktop-based email client used by large numbers of individuals for personal and professional use. Generally MS Outlook uses PST format (Personal Storage Table) on the local machine to save mailboxes. PST files are not accessible with any other application.
However, PDF is a universally compatible file format that can be accessed anytime and anywhere. Thus, to make the access of Outlook messages easy, users Save Outlook Email as PDF. In this detailed guide we have explained the complete procedure to easily and effortlessly download Outlook email as PDF whether you have Outlook 2021, 2019, 2016, 2010, or 2007.
Why to Save Outlook Email as PDF?
- Converting Outlook email to PDF with attachments allows access to Outlook emails through multiple devices and platforms.
- If you download Outlook email as PDF, you can make your Outlook emails portable which can be also carried as hardcopy for legal documentation.
- Outlook emails saved in PDF format, can be easily shared and viewed without the need of any specific application.
- PDF files preserve the actual format and layout of Outlook email data for future references.
- It mitigates the risk of data loss or file corruption which are associated with system updates or application changes.
Instant Solution to Download Outlook Email as PDF with Attachments
Get the most efficient solution to save Outlook Email as PDF with attachments. SysTools PST File Converter can efficiently convert Outlook email to PDF with attachments in bulk while preserving the format. It’s a time saver tool which eases the work of professionals like you and saves time. It works with both, Mac and Windows.
Moreover, the tool helps to migrate selected items from the Category section within Advanced Settings including emails, calendars, contacts, notes, etc. It has a simple and user-friendly interface that even a novice user can save Outlook Email as PDF without facing any difficulty.
How to Save Outlook Email as PDF Manually?
Microsoft Outlook allows user’s to choose Microsoft Print to PDF option. This option will help you to download Outlook email and save it as PDF file format. It might seems to be confusing, but it is not. Follow the instructions listed below to convert Outlook email to PDF.
Steps to Save Single Outlook Email as PDF
- Launch Microsoft Outlook and select email message.
- Hit File from Header and Choose Print and click on dropdown menu under the printer.
- Select Microsoft Print to PDF option and hit Print.
- A new dialogue box will appear name the PDF file and browse path to save PDF file.
- Outlook email is saved in PDF format, navigate to the provided path and view.
Steps to Export Multiple Outlook Emails to PDF
- Open MS Outlook and select all email message using shift key.
- Click on File and then hit on Print to save Outlook Email as PDF.
- Explore the drop down menu under the printer and select Microsoft Print to PDF.
- Apply the Print Options as per requirement and hit Print.
- Browse path to save output after converting Outlook emails to PDF format.
Limitations in Outlook Print Option
User can follow above mentioned steps to save Outlook email as PDF file. But it has certain limitation in both the cases. Some of them are listed here:
- No option to allow PDF formatting
- Cannot adjust paper size, margin, boarder
- All emails needs to be selected manually
- No option to apply page number or date stamp
- Not recommended to forensics purpose
Now question arises that is there any solution available that can overcome all these limitations? Yes, SysTools developed an advance utility to help user to apply PDF settings while saving Outlook emails as PDF. Follow below mentioned instructions:
Advanced Tool to Convert Outlook Email to PDF with Attachments
Because of the mentioned all the above drawbacks, users and especially businesses prefer to use the automated solution provided by SysTools to Save multiple Outlook Emails as PDF along with the attachments. This tool is capable enough to export all Outlook emails to PDF in batch without any risk or data loss.
Steps are different for Mac and Windows OS users. Choose the option according to your OS.
It also allows the user to export and print Outlook emails smoothly with just simple steps, without worrying about size limit. Moreover the tool is specially built for Outlook which can convert Outlook emails into PDF and other multiple file format.
Save Outlook Email as PDF – Guide for Windows OS Users
Step-1. Download, install, and launch the software to download Outlook email as PDF in Windows. hit on Add File button from home window.
Step-2. Choose Select File or Search File option to load selective PST or Multiple PST files at a time.
Step-3. Preview emails and other Outlook PST file data within the software and click on Export.
Step-4. Select PDF format and click on Advanced Settings to save Outlook Email as PDF with additional settings.
Step-5: You can select required options:
- General Settings: Naming Convention, Category Selection, Date Range Selection, Include Message Header.
- Page Layout: Margin (Left, Right, Top, Bottom), Paper Orientation, Pager Size, Add Anything in Header and Footer.
- Manage Attachments: Attachment on Pin, Append Attachment, Save Attachment.
- Bates Number: Bates Number Format (Prefix, Suffix, Start Number, Font, Number of Digits, Increment By, Font Size), Position (Top, Bottom), Date Stamp and Date Format.
Step-5. Browse path to save output PDF file and click on Export button to download Outlook emails in PDF file.
Steps to Download Multiple Outlook Emails as PDF for Mac
Step-1. Run the to save Outlook Email as PDF on Mac and add PST files.
Step-2. Choose PDF format from the Export options save Outlook Email as PDF.
Step-3. Click on Advance Settings any apply PDF settings.
Step-4. Save output as desired location and click on Export button.
Author Suggestion
PDF is the standard file format used to save crucial data and can be easily accessed from anywhere without any trouble. Thus, everyone wants to know how to save Outlook Email as PDF with attachments. But, users face various problems while performing the conversion manually. After considering the user requirement, we have suggested a unique and effortless solution (automated tool) to download Outlook email as PDF. It is one of the best solutions which helps to convert Outlook email to PDF with attachments.
Frequently Asked Questions
A. Do this easily without adding the emails in MS Outlook using the very efficient Hotmail Backup Tool. It directly downloads each Outlook.com email into PDF format in a single instance. So get all your Outlook.com emails in PDF using this efficient method. Download and Perform the process right away.
A. To save Emails from Outlook in PDF, follow below steps:
Step-1: Start software and add one or more PST files.
Step-2: Preview Outlook emails with attachments.
Step-3: Choose PDF as destination file type.
Step-4: Select Export to save Outlook email as PDF with attachments.
A. No, to save Outlook emails with attachments, you need to use Outlook to PDF Converter Software.
A. If you have to save Outlook Email as PDF in bulk, then you should choose the suggested software, as the manual technique will be time-taking and tedious.
A. Yes, you can add both Page Margin and Page Number with the help of this application when you save Outlook email as PDF with attachments.