How to Save Multiple Outlook Emails as MSG With/Without Outlook?

In today’s era of modern technology, users are very attentive regarding their data and its security. They want their data to be stored in a safe place for managing and organizing properly. One such email client is Microsoft Outlook, which offers a high level of security to its users. It saves all its emails along with other data items in a PST file. However, users generally have a demand for saving multiple Outlook emails as MSG files. The situation will become more clear after reading the following user query:

“In my Outlook 2010, there are around 10k plus email messages. And I Need to filter out a few emails which are very important to me. So, I have decided to save them as single message files. But I don’t see any option to bulk-select emails & save them as .msg files. I am curious to know if I can save multiple emails from Outlook to MSG. Any lead will be greatly appreciated.”

MSG Files at a Glance

MSG file is used to save a single message file with .msg as the extension. Simply put, it is a text file and contains ASCII text for headers, main bodies, hyperlinks, and attachments. The most important advantage of MSG file type is it can be used for saving as well as archiving purposes. A single email can be downloaded from the Server to open the message and view its properties.

Factors Due to Which Users Save Emails from Outlook to MSG

A user obtains some PST emails as single message files, to easily view them. Some of the common causes leading a user to save multiple Outlook emails as MSG are explained as follows:

• If a PST file has a file size limitation, the chances of corruption will increase. This is because large-sized PST files are more prone to corruption.
• If there is a need to store multiple PST emails from Outlook, a backup can be created. But, according to professionals, it is not considered a good option.
• If there are a lot of emails in Outlook, then it becomes really difficult just to search for one or two emails.

Manual Solution to Save Multiple Outlook Emails as MSG

A user can follow the given set of instructions to export emails from Outlook to MSG:

1. Make a new folder on the local machine

2. Open Microsoft Outlook

3. Navigate to the Inbox folder where the emails are saved

4. In the next step, select the emails that are to be converted to MSG and drag and drop them into the newly generated folder

5. If a user has many emails, the above steps are to be repeated until all the emails are exported

Note: This procedure only works in case of Outlook Installation

Limitations of the Manual Approach

Even though there are many benefits of using the manual method, there are some drawbacks associated with this method to save multiple Outlook emails as MSG:

• In the case of a large number of emails, this results in the manual selection of emails and a time-consuming process.
• MS Outlook does not provide any method to bulk export Multiple Outlook Emails as MSG
• This method is only applicable in the case of Outlook Installation. It will fail in case of the user who has an orphan PST file & needs to Save Outlook email messages to MSG
• Any particular mail, which is having the same subject. This might further lead to inconsistency & data loss.

Expert Solution to Export Emails from Outlook to MSG File

All the drawbacks can be overcome with the help of expert-recommended Outlook PST File Converter. A user can save Outlook email messages to MSG files and other file formats in Windows and Mac operating systems using this application. According to numerous technical experts, this tool is the best method to perform the conversion.

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Steps to Save Outlook Emails as MSG Files

• Launch the PST to MSG Converter on your system and you will see the initial screen of the tool as shown below.
• Click on the Add File button to upload a PST file to save multiple Outlook emails in MSG format.
• The tool will then show the preview of MS Outlook emails.
• Lastly, hit the Export button to choose MSG format as your export option.

How to Export Multiple Emails from Outlook as MSG on Mac?

Often users have orphan PST files on Mac machines that they want to convert into MSG file format. For them, no manual technique is available. But, they can use the software compatible with Mac OS. This application will be specially designed for Mac OS and saves email from Outlook to MSG on Mac with equal efficiency.

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Guide to Save Outlook Messages as MSG Format on Mac

• Download the tool on Mac OS and the home screen will be displayed as shown below.
• You can add selected PST files or a complete folder containing PST files.
• Select MSG as the export option and also apply additional settings.
• Save output at the desired location and click on the Export button.
• You will get a completion message once the process is completed.

So There You Have It

Undoubtedly, PST files can be used to organize and manage data efficiently. However, it creates many problems when only important emails are to be searched for a lot of emails. So, it is recommended to save multiple Outlook emails as MSG. The manual technique has been described to export emails from Outlook to MSG file format. Moreover, an automated tool is also introduced to transfer Outlook emails to .msg.

Frequently Asked Questions

Q. Is this software secure enough to save multiple Outlook emails as MSG without any data loss?

A. Yes, the application is advanced enough to save the emails in bulk and you will not lose any emails during the process.

Q. Can I save Outlook emails in some other format instead of MSG files?

A. Yes, the tool offers users 8 different export options other than MSG format which provides you great versatility.