How to Migrate Emails From Roundcube to Outlook Manually?

Over the past few years, the usage of email clients is increasing at the speed of light. Every organization is working with a versatile yet efficient email application to carry out communication and data management tasks. There is a wide range of email clients available so it becomes difficult for the user to pick a powerful and feature-rich email client to work with. Here, in this blog, we are going to discuss the most common problem faced by the users i.e., how to export emails from Roundcube to Outlook 2021, 2019, 2016, and 2013.

Most of the users are switching from Roundcube webmail to Microsoft Outlook due to the features and functionalities provided by Microsoft. When it comes to a high-performance, robust, and smart email client then, Outlook comes out to be a winner.

Microsoft Outlook is an all-rounder email client, which provides strong communication and data management with advanced security algorithms. Now, the major challenge comes when the users are not able to find a simple yet reliable way to connect Roundcube webmail to Outlook. In the below-mentioned section, we are going to introduce a step-by-step process for this task.

Quick Steps to Export Emails from Roundcube to Outlook [Mac]

1. Download the tool on Mac OS PC.
2. Login with Roundcube user details.
3. Select PST from the list, apply filters.
4. Hit Start Backup to export all emails.
5. Open Outlook application on desktop.
6. Tap File > Open & Export > Import/Export
7. Import from another program or file > Next icon.
8. Hit Outlook Data File (.pst) > Browse the file from PC.
9. Tap Finish to Transfer Roundcube Webmail to Outlook.

Quick Steps to Transfer Roundcube Emails to Outlook [Windows]

1. Run the FTP and connect to the Website.
2. Open the emails and download the emails.
3. Download and Launch tool on Windows.
4. Provide the emails and select file format PST.
5. Click on Export to start the process.
6. Open Outlook application on desktop.
7. Tap File > Open & Export > Import/Export
8. Import from another program or file > Next icon.
9. Hit Outlook Data File (.pst) > Browse the file from PC.
10. Tap Finish to Transfer Roundcube Webmail to Outlook.

How to Migrate Roundcube to Outlook 2021, 2019, 2016?

Practically, there is no direct manual method to export Roundcube emails to Outlook application on any operating system. Therefore, users must have to go with the indirect method, where it is required to take out necessary Roundcube emails either by manual or automated method. Finally, users can import all the resultant PST files into any version of Outlook application. 

While using the manual method to get the Outlook supported file you can download the multiple emails using FTP and then convert them to the PST. You can also download email in EML file format from Roundcube. Then,  add that emails in Outlook. 

But automated method will provide you a direct way to export email in Outlook data file format, and once you get the file just import it simply.

Step 1: Export Roundcube Email Using Manual Method

Note: If you are using Horde email and looking for a solution to bulk conversion, then try to migrate Horde mail to Outlook.

• Download and set up the FTP on your system if you do not already. After successfully setting up the FTP on the machine follow the below steps to download the multiple emails at once:-

  1. Open the FTP and connect it to the website where the webmail is hosted and the email ID is configured. Enter the required credentials to run the FTP such as user-name and password. 

  

  2. In the root folders open the mail folder.

  

  3. Download all the folders visible on the screen containing the email IDs.

  4. Now verify the downloaded files on the local machine. All the emails are saved to the cur folder.

  

To download the single email follow the below steps:-

• First of all, login into the cPanel and choose Roundcube webmail option.
• Now, click on any single email message from the mailbox.
• After selecting the desired email, click on the More option from above.

• In the drop-down list, select the Export option and move to next step.

• Next, the .eml file will be downloaded to your computer’s Download folder.

Step 2: Transfer Downloaded File to MS Outlook

If we have downloaded the EML files then convert EML files into PST format and then import it into Outlook. If we choose the FTP to download the emails then we need to use the Maildir converter to convert the files into the PST file format. To do so follow the below steps.

1. Download and Run the SysTools Maildir Converter on your Windows operating system.

2. Look for the folder where you have saved the downloaded emails from step 1. You can see the properties of emails such as message header, MIME, HEX, Properties, Attachments, etc.

3. Now select the folder that you want to export and hit the Export button. You can go for all files or export the selected option as per the requirement.

4. Here the software will provide you with different options like PST, MBOX, MSG, EML, PDF, and HTML. Select the PST file format and browse the final location to save the resulting PST file. After that finally click on the Export button.

After a while as the process gets completed then move to the destination location to access the resulting PST file. Now you can import the resulting PST file into Outlook easily. 

If we focus on the manual way to transfer EML files to Outlook then it can be done through drag and drop method. The user can easily drag and drop the output file inside any version of Outlook and drop it into any existing or new folder. But this method only works for a single file.

Step 3. Import Resultant PST File to Outlook 2021, 2019, 2016

In the last step, you will need to import the resultant PST file to your Microsoft Outlook account. To do so, you need to follow the step-by-step procedure explained below:

1. First, open MS Outlook of any version on desktop and select the File option to add Roundcube email to Outlook.
2. Now, you need to select the Open & Export option and then select Import/Export.
3. In Import and Export Wizard, select Import from another program or file option and then click on the Next button.
4. After that, in the Import a File window, select Outlook Data File (.pst) option and click on the Next button.
5. Here, in the Import Outlook Data File window, you have to select the output converted file that you saved earlier on your desktop and click Next.
6. Finally, click on the Finish button to export emails from Roundcube to Outlook. After a few seconds, all your emails will be visible in respective Outlook application.

Want to Prevent Data Loss During Migration? Get Automated Solution for Mac Users

To migrate multiple Roundcube emails to Outlook, the user has to opt for a smart yet simple solution which is SysTools IMAP Email Backup Software. With this software, the user can migrate multiple Roundcube emails to Outlook in just a few clicks. Moreover, this tool is even capable to export bulk Roundcube emails along with attachments into PST format, then you can import the file into any Outlook 2021, 2019, 2016.

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There will be no change in the message formatting and in any folder structure in the end results. In short, you get the exported file with the same data integrity. As it is a direct approach then issues such as data loss, security breaches, etc. are not associated with the tool.

How to Export Emails from Roundcube to Outlook PST? Guide

First of all, download the software from the official website on Mac desktop, launch the tool and follow the given instructions-

• Run the tool and select Roundcube as the IMAP host, in the absence of an option just select the Other option. Enter all the required details of the Roundcube user accounts from which you want to migrate your emails, tap on Login button.

 

• In the next screen, it will preview all the folders or subfolders of the Roundcube webmail mailbox. Here, check the folders and select the “PST” radio button to get the final result from the given options.

• Next, tap on “Advanced Settings” and set the file size as required or go for the selective migration by tapping on the date filters.

• Then, either check the Delete After Download box to free up Roundcube mailbox storage space.

• Or select Incremental Backup to export only the most recently received new emails.

 

• Once, all the settings are done, simply tap on the Change button to select the destination path location on the computer to save the file locally.

• Finally, click “Start Backup” to begin exporting Roundcube webmail to Outlook supported file format.

Transfer the File on Outlook Mac

1. Open the Outlook for Mac > File menu, select Import from the dropdown.
2. Here, select the Outlook for Windows archive file (.pst) >> Continue button.
3. Now, navigate the data file on your PC, and then choose Import.
4. After completion of the import process, choose Finish.
5. This is how, the imported items will be appeared in the navigation pane under On My Computer. So, just access and use those email data.

Add Roundcube Email to Outlook – Conclusion

Nowadays, most of the people are searching for how to connect Roundcube webmail to Outlook 2021, 2019, 2016, 2013 email client. However, most of the users get stuck while performing this task, as they cannot find a reliable way of doing it. Thus, in the above section, we have introduced both manual and smart approaches to help users who wanted to know how to export emails from Roundcube to Outlook. Here, we have shared the direct method suggested by experts to prevent any data loss and security issues. So, follow the given guidelines of the straightforward approach and access all your Roundcube emails in your respective Outlook application.

FAQs

Q- How can I export multiple Roundcube emails in Outlook 2019?

To move multiple emails at once, download the tool and export the emails to Outlook Data File (.pst) and import the file into Outlook 2019 later.

Q- Will I get the same folders after migration?

Yes, tool will export all selected emails from mailbox with same folder hierarchy and email properties.

Q- What if my Roundcube webmail email has an attached file? Can I export it too?

Yes, with the help of the recommended Roundcube to Outlook migration tool, you can easily export emails and attachments to any required format.