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Microsoft Office 365 Business Essentials Backup Plan – Does Backup Required?

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Written By Ashwani Tiwari
Anuraag Singh
Approved By Anuraag Singh
Published On August 5th, 2024
Reading Time 5 Minutes Reading

Do you work on Microsoft Office 365 Backup and want to work from anywhere and anytime?  Then, you must know Office 365 business essentials for your organization’s data and be updated on Microsft Office 365 online tools and collaboration services. Also, if you are already a business essential Office 365 user, then it’s great! Let’s have a look at moving your company to O365 and what benefits we get by choosing the plans for our business.

Table of Content

Office 365 Business Emails Backup – Why We Should Opt?

Day by day Office 365 user numbers increasing rapidly. Companies are looking to move all their crucial data to the cloud. Still one might think “Are crucial data secure on the Microsoft Data Centers? Or do we need Office 365 essential backup to save our crucial data?”.

Some do not bother, by fully trusting Microsoft datacenters securing Office 365 data. Below I will try to resolve this query, and check the options for Microsoft 365 Business backup and preservation.

No Traditional Backup Options Available!!

Don’t be surprised, it’s true.

Microsoft mentioned that all Office 365 Business data stored on the cloud are secure in their data centers and the user doesn’t need any backup.

Still what if data get deleted from the user’s end? Or any malicious user potentially delete all your Office 365 data from the account. Once your data gets deleted from your account after a certain period Microsoft deletes it from their server.

Well! Microsoft is not part of the NGOs, that will provide you with free storage services.

If there is no Office 365 business essential backup for your data available you lose all your data.

How Mailbox Data is Stored in Outlook 365 Business Essential Plan?

In-Office 365 Business essential 50 GB space is provided by Microsoft to store mailbox data, and that is more than enough for text emails. However, what about those numerous attachments i.e. PDF, zip, and BMP? They can capture a lot of mailbox space.

And if the email box reaches the point of 49.5 GB, the user gets a warning message saying that it is time to clean some of your mailboxes. Amber light starts blinking by giving the warning to start deleting.

Once you reach your 50 GB mark, the user neither receives any emails nor will be able to send any mail.

Microsoft 365 Business Backup and Retention Policy

Once you delete your mailbox items from Office 365 account that is included in the Business Essential plan. Furthermore, it directly goes to the “Deleted Item folder”. As per the new Microsoft 365 retention policy, items will remain there, until you remove them from there permanently (or you can customize the Microsoft Office 365 backup and recovery policy to delete data after certain days, e.g. 14, 30, 90, ….. days). After the removal of data from the “deleted item folder,” mailbox items moved to the recoverable folder and were stored for 14 days by default (changeable) – once the time got over data could not be recovered.

Backup for Office 365 Business policy is an automatic service that deletes items from the mailbox account after a defined period and mailbox storage is now free.

Office 365 Business Backup Essential Data To On-Premises Local Servers

Some myths are there that taking regular backup of Office 365 mailbox account is outdated, but perhaps not everyone thinks or shares the same. Although O365 data is fully secure on Microsoft’s data centers, whenever data is lost from the user’s end. No one can help to retrieve mailbox items back to Outlook 365 account in case no backup was taken.

For organizations or mid-size businesses whose priority is security, or need data for legal purposes or any other reasons to backup mailbox items, SysTools programmed a quick backup and PST exporting tool i.e. SysTools Office 365 Mailbox Backup Software that will help to restore data in case of data loss situations.

Automated Solution for Office 365 business Backup and Other Plans

Steps to backup your Outlook 365 email account using an outstanding solution:

Step 1. Run the software & opt for Office 365 source & Outlook as the destination.

step1

Step 2. Enable all the checkboxes for mailbox items that you want to be backed up locally.

step2

Step 3. Enter credentials of O365 Admin account and validate.

step4

Step 4. Choose a location on the system where the resultant O365 Business Essential Plan backup file will be saved.

step5

Step 5. Also, select the required user accounts and click on the Start Backup button.

step7

Conclusion

Why we have elaborated Office 365 Business Essential backup in detail in the above section. Also, we have discussed a secure solution offered by i.e. SysTools to achieve the same. Follow the step-by-step methods to download all Office 365 emails in the designated format.

Frequently Asked Questions

Q. What is the new name for Office 365 Business Essentials?

Office 365 Business Essentials is renamed as Microsoft 365 Business Basic. Also, Office 365 Business Premium will be renamed as Microsoft 365 Business Standards and Microsoft 365 Business will be renamed Microsoft 365 Business Premium.

Q. How to back up Office 365 business?

  • First, select Microsoft 365 backup from the list of products.
  • Then set up the policy from the Microsoft 365 backup page in the Exchange solution.
  • Next review and verify the backup attributes for Exchange such as backup frequency, backup retention, and cost details, and the select next.

 

  author

By Ashwani Tiwari

Being a Chief Technical Analyst, I am aware of the technicalities faced by the user while working with multiple technologies. So, through my blogs and articles, I love to help all the users who face various challenges while dealing with technology.