Migrate Office 365 Docs to Google Apps in Two Ways – Pick the Best
This article is very helpful for all those users who are searching for a solution on how to migrate Office 365 docs to Google Apps / G Suite. The answer to this query is described in this write-up. Simple solutions are provided in this article to perform the migration process. So go through it and get the solution.
One of the topmost reason for using cloud productivity suite is the file storage. People can save their files in the cloud & access them anywhere from any device. Along with this, these files are easy to share.
Now, coming to the cloud storage both G Suite and Office 365 comes at the top of the list. OneDrive is the MS cloud storage service which enables the to user sync and store files. While on the other hand, Google Drive is the Google cloud storage service. It also provides the synchronization service & the facility to store files. However, while comparing them many people prefer GoogleDrive over OneDrive. There are many reasons for it. In this blog, we have described all such reasons along with the solution to migrate Office 365 docs to Google Apps (G Suite).
Topics Covered here
Reasons to Migrate Office 365 Documents to Google Suite
There are multiple root causes due to which people transfer Office 365 docs to Google Apps. Some of them are given below:
1- Storage Space
Google Drive provides 15 GB of free storage service along with the Google account. This 15 GB is sufficient for normal users. However, if this storage space is not enough then, one can opt for the best-priced storage plan such as 1 TB for $9.99.
OneDrive provides 5 GB of free storage service which is too less as compared to Google Drive. However, the storage subscription plan of OneDrive is more budget-friendly than G Suite Google Drive. But, the annual discounts offered by Google Drive does not come up with OneDrive.
Therefore, if we compare the free storage, then people prefer G Suite Google Drive 15GB as compare to 5GB by Office 365 OneDrive.
2- File Size Synchronization
In normal terms, file size sync means the maximum file size limit that a person can upload or sync. In OneDrive the maximum file size limit for each file to sync or upload is 10 GB. While for Google Drive the file of 5TB in size can be uploaded. This feature of Google Drive is more advantageous from the business point of view. Large business files can be easily transferred to Google Drive. This is another reason due to which people migrate Office 365 docs to Google Apps.
3- Security Factor
Google Drive encrypts the data file using TLS and 256 bit AES encryption algorithm which is too tough for a supercomputer to decrypt these algorithms. Also, Google provides two-factor authentication, which protects the user when the password is stolen. While in the case of OneDrive people face many security issues. It’s because, in OneDrive, the business files are encrypted while other files remain plain text. During the transmission, files are encrypted but at Microsoft Server, it remains unencrypted. This is the other main reason due to which people transfer Exchange Online documents to Google Apps.
Manual Solution for Moving Office 365 Documents to G Suite
Follow these simple steps to migrate Office 365 docs to Google Apps :
1- Open the OneDrive account and login
2- Choose the documents that you want to migrate from OneDrive to Google Drive
3- Click the Download button and wait for the process to complete
4- After that login to Google Drive
5- Click the “Upload Files” option under My Drive menu
6- Lastly, the process of moving Office 365 documents to G Suite is completed.
Limitations of Manual Method
1- This manual solution is not applicable for large files
2- Time-consuming process to download and upload a large amount of data
3- High Internet connectivity is required
4- Chances of file corruption
One-Stop Solution to Migrate Office 365 Docs to Google Apps
SysTools Office 365 to G Suite Migrator Tool provides the functionality of moving Office 365 documents to G Suite. Along with the documents, users can also migrate emails, contacts, calendars too. It provides the facility to transfer user mailbox or shared mailbox data from Office 365 account to G Suite. Multiple filter options are provided by the tool for the selective migration of documents and other data.
Steps to Migrate Office 365 Documents to Google Suite
Follow these simple steps to transfer Office 365 docs to Google Apps
Step 1: Run the tool and select O365 as the source and G Suite as the destination
Step 2: From workload selection choose the category as “Documents”
Step 3: Enter the Office 365 Admin credentials, application id & then click on validate
Step 4: Enter the Admin credentials for G Suite Account, service account id, p12 file & then validate
Step 5: After fetching the users set the priority to the users account for the migration
Step 6: After validation click on “Start Migration” button to begin the process
Conclusion
In this article, we studied two simple ways to migrate Office 365 docs to Google Apps. Along with this, we have also covered different reasons due to which people are moving Office 365 documents to G Suite. Both manual, as well as a professional tool, is described. But, if we compare both, the manual has some limitations in terms of file size, corruption issues and many more. Therefore, it is suggested to opt for an automated solution to transfer Exchange Online documents to Google Apps.