Google Vault to Office 365 Migration: Step-by-Step Complete Guide!
Summary: Are you struggling while migrating Google Vault to Office 365? Don’t worry, we have got you covered. In this comprehensive guide, we will walk you through the step-by-step process to smoothly export your data from Google Vault and seamlessly import it into Office 365. It’s all here, right at your fingertips! Let Us Begin!
Table of Content
When it comes to Google Vault most organizations are familiar with it. It is a part of the G Suit Business/Enterprise/Education edition. It allows users to archive business data from G Suite products such as Google Drive, Google Teams Drive, Gmail, Google Groups, etc. Sometimes, due to various business requirements, the user needs to migrate Google Vault to Office 365.
Reasons Behind Google Vault to Office 365 Migration
- Business Consolidation – Merging or acquisitions often require a migration from Google Vault to Office 365.
- Platform Preferences – Aligning with existing infrastructure or preferred software leads to Google Vault to O65 migration.
- Enhanced Features – Specific functionalities in Office 365 better fit evolving needs.
- Compliance and Regulations – Meeting compliance effectively through Office 365’s features.
- Cost Efficiency – Potential cost savings or better pricing models in Office 365.
- Collaboration Needs – Specific collaboration or integration capabilities in Office 365.
- Improved Support/Services – To access better support or integration options within Office 365, users often lean towards Google Vault to Office 365 migration.
However, users are not able to find a simple yet perfect approach to migrate Google Vault to Office 365. Thus, in the coming section explained below, we are going to discuss the step-by-step process to export data from Google Vault and then import it into an Office 365 account.
Google Vault Data to Office 365 Migration Process (For Single User)
Now, the migration process is divided into two steps. First, the user must export data from Google Vault and then import the data into Office 365.
Stage 1: Export Google Vault Data
Step 1. First of all, you have to log in with your Gmail account whose data is to be migrated to Office 365
Step 2. Now, open https://ediscovery.google.com/ and enter your Gmail account password again if prompted
Step 3. Next, Google Vault will be opened. Here, you have to click on the Create button
Step 4. In the Create New Matter section, you need to add the Matter Name and Description according to your choice and then click on the Create New Matter button
Step 5. After that, you will be transferred to the next page. On this page, you need to click on the Create Hold button
Step 6. You can create a Hold if required, by providing all the details as shown below
Step 7. Now, once the hold is created click on the Search option present on the left side
Step 8. In the Search section, you need to select the following:
- Select Mail, All Data, Specific Accounts
- In the Accounts section, you have to enter the Gmail ID whose data you want to export
- In the Send Date section, you can select the range to export the data according to the date
- To exclude Drafts, click on the Exclude Drafts checkbox
Step 9. Finally, click on the Export button. In the Export Results section, you need to enter the Export Name and select the Format in which you want to export Google Vault Data
Step 10. You can select MBOX or PST file format as per your choice
Step 11. You will also see a note:
Step 12. Now, you have to click on the Start Export button to begin the export process
Step 13. After the completion of the export process, you can click on the Download (blue link). Your Google Vault data will be downloaded in your selected file format MBOX or PST
Now, The Major Twist Is:
Google Vault permits the user to download data into two file formats that are MBOX/PST. The situation becomes confusing for the user as he/she is not able to understand how to migrate Google Vault to Office 365.
Now Let’s Move to Stage 2
Stage 2: Import Google Vault MBOX/PST Data to Office 365
Step 1. To Import Google Vault MBOX Data to Office 365: If the user has exported Google Vault data in MBOX file format then he/she can make use of SysTools MBOX to Office 365 Migrator utility. With this utility, the user can easily upload MBOX data files to Office 365 in bulk. The software provides various beneficial features that make it easy for the users to carry out the import process.
One can easily move MBOX files as well as folders to Office 365 by selecting the Add File(s) or Add Folder(s) option respectively. The tool lets users import data with or without the impersonation option. The software also maintains the folder hierarchy even after the conversion process. The software is compatible with Windows 10/8.1/8/7 and all the below versions.
Step 2. To Move Google Vault PST Data to Office 365: The Google Vault data is exported by the user in PST format then he/she can rely on the SysTools Office 365 Import Tool. The software permits the user to import PST data including emails, contacts, calendars, tasks, etc. to an Office 365 account.
Moreover, the user can migrate multiple PST data files to Office 365 user or admin account in a trouble-free way. The tool is also capable of retaining all the attributes of emails such as attachments and metadata even after the import process. The software is compatible with all Windows operating systems and all versions. The software is designed with a user-friendly interface with the integration of numerous features and functionalities.
In the above manual method, you have to use automated software, as there is no direct way that can be used to perform Google Vault to Office 365 migration. Moreover, there are several challenges associated with the manual method.
Major Limitations of Manual Methods That You Should Know
- Manual export and import steps are lengthy and daunting.
- Higher chance of missing or corrupting data during manual migration.
- Not practical for migrating large data or multiple users.
- Requires constant monitoring and manual intervention.
- Involves multiple steps and technical expertise to set up properly.
- Lack of built-in mechanisms to detect and resolve migration errors.
Therefore, instead of following the above lengthy and time-consuming manual method, you can opt for a quick and efficient software solution. Let’s get to know about it.
Google Vault to Office 365 Migration Solution for Enterprise
To migrate entire enterprise user’s Google Vault archive emails to Office 365 accounts we would like to suggest Google Vault to Office 365 Migration Tool. The tool will migrate all your user’s Google Vault emails & attachments to Office 365 user’s accounts.
Get to know highlighted feature –
- Migrate entire or selective users emails from Google Vault to Office 365
- Data filter facility to move selective data.
- Account-based priority option to set a priority of account to migrate first.
- Mapping facility to create the mapping between source & destination users.
- Capable to migrate large-scale Google Vault data to Office 365.
- Google Vault to Office 365 Archive migration can be accomplished.
- Tool keeps maintaining the accuracy and consistency of data after migration.
Steps to Migrate Google Vault to Office 365 for Bulk Users
Step 1. Choose Google Vault as the source and Office 365 as the destination.
Step 2. On this screen, select the Date Filter option to apply date-based filters to Google Vault emails. Once applied, proceed by clicking Next.
Step 3. Provide Admin email ID and Service account details. Upload the Certificate file (P12 file). Follow the guidelines to create a project for Google Vault. Click the Validate button to confirm permissions. Then click Next.
Step 4. Now, provide destination details. Enter Admin Email ID and Application ID. Click Validate to confirm permissions after referring to the instructions to create a project for Office 365. After permissions are validated, proceed by clicking Next.
Step 5. Create user mapping for bulk user data migration. You’ll find three options for user mapping on this screen – Fetch Users, Import Users, and Download Template.
- Fetch Users – Fetch users from the configured source account.
- Import Users – Import users via a CSV file. Use the Browse icon to add the file.
- Download Template – Save a sample (.csv) file for user import and mapping purposes.
Mark for Execution as True or False for migration decisions.
Step 6. Mapping between source and destination accounts is successfully created. Moreover, the tool allows account-based priority settings for migration sequences. To set priority, click on the star icon next to the account. Click Validate to confirm source and destination resource validation. Then click OK.
Step 7. Once the source and destination permissions are validated. Click on the start migration to begin the migration process.
Bringing It All Together
Most of the users are stuck when they need to migrate Google Vault to Office 365. Moreover, in this blog, we have explained a smart and reliable approach to exporting Google Vault data. The user can easily transfer Google Vault account data to Office 365 account following the step-by-step procedure explained above.
FAQs
Q1. Which data can I migrate from Google Vault to Microsoft 365?
If you are manually performing this task then you can export emails, files from Google Drive, chat logs, meeting recordings, etc. However, you might not be able to import those to Microsoft 365 because the exported data comes in MBOX or PST files. Later you need to import into the Office 365 account manually.
On the other hand, if you opt for the software mentioned then you can easily transfer several data types including emails, attachments, etc, without any compatibility issues with Office 365.
Q2. What are the primary challenges in migrating data from Google Vault to Office 365?
The user can face several challenges if he or she does not prepare for the upcoming migration project. These include data compatibility issues, ensuring compliance with legal and regulatory requirements, potential data loss while migrating, and minimizing downtime. To overcome these challenges it is crucial to opt for a reliable method to perform this task, and also before getting into the data transfer it is good to backup and create a local copy.
Q3. Are there any prerequisites for migrating from Google Vault to Office 365?
If you are opting automated tool for migration, then you might not require much pre-requisite. However, if you are opting for the manual approach then yes, there are several prerequisites:
- Make sure to set up the Office 365 environment correctly.
- You have created user accounts and assigned licenses.
- Select and set up a reliable migration tool.
- Back up all data in Google Vault.
- Schedule the migration during a low-activity period to minimize disruptions.
