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How to Share Entire Google Drive in Few Simple Clicks?

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Written By Ashwani Tiwari
Anuraag Singh
Approved By Anuraag Singh
Published On April 16th, 2024
Reading Time 9 Minutes Reading

Do you need to know how to share entire Google Drive? On this page, you will find some of the most amazing and effective methods to effortlessly share whole Google Drive with someone, another account, or another platform, through a few simple steps along with all your data. Let’s dig in!

Users keep on sharing data between the storage media (Google Drive) due to any possible reason. One of the most common reasons to share entire Google Drive, is a storage space issue. Now, Google Drive is used by both personal and domain users also so it has been a frequent question how to share whole Google Drive.

There are multiple ways available that a user can try for data or file sharing between Google Drives. Just go through the blog and get to know all about it.

When We Need to Share Entire Google Drive?

For various reasons, a user need to share whole Google Drive. Such as:

  • When the team is working on the same project, they need to ensure that everyone has access to all files and folders.
  • Backing up important data and safeguarding them locally or on another platform.
  • Conducting a training session and sharing the education material or any relevant resources with other participants.
  • Handling a project with another team or individual, sharing the entire Google Drive becomes crucial to grant them access.
  • When you are working remotely, you need to share the Drive with all remote team members and allow them access to all the files and folders.

Multiple Methods to Send Google Cloud Storage to Others  

Google Drive stores large amount of data in it. So, the requirement to share any file or folder from it is totally understandable. However, the main question is how to share complete Google Drive storage with another domain / account. In order to know all possible methods of doing the same, go through the section below:

Method #1: Share Entire Google Drive in Reliable and Efficient Manner

Whenever a user search for a solution to share whole Google Drive at once, no manual method works effectively. This is the reason users are suggested to move towards a professional solution for the same.

SysTools Google Drive Migrator is one such application that lets users share Google Drive with another domain or account with all data at once. It is one of the finest applications that does not require any human effort and effortlessly moves the entire Drive data wherever users want. It has the capability to share Google Drive storage in one go, without showing an error. Apart from this, the application performs incremental migration also in the next attempt between the same accounts. So, it will avoid creating duplicates in Google Drive and manage storage space also.

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A user is allowed to share entire Google Drive storage with others will all folders, including Shared With Me or Trash folder. Using this application, one can perform data sharing between domain or Gmail account also without any restriction. If someone wants to copy only selective data to another account, take help of date-filter offered by the tool. Other impressive features is that it provides Migrate Permission option also to keep applied permissions intact.

How to Share Complete Google Drive with Advanced Tool?

  1. First up download the tool on the machine you want to share from. Open it and select G Suite for the source as well as the target Google Drive user.

    Start screen
  2. Then, select the Documents as your workload, and also set a starting and ending date via the calendar filter menu.
    workload screen
  3. Move to the source screen and fill in the details required by the tool, i.e. the admin email, app ID, and certification file.
    provide details
  4. Do the same for the target user as well. Validate and click Next.
  5. Pick an option out of Fetch, Import, or Download to complete the user-to-user mapping and press Next.
    users
  6. Inside the preview screen select the set of users whose Drive data you want to move, among your selection, assign priority to a set of users and validate.
    user list
  7. Now press the Start button and let the tool handle the rest.

Method #2: Share Google Drive with Others Manually

1. Via Inbuilt Share Option

Many users who do not want to use the professional solution so here, we discuss the manual approach for them. However, please be alert of manual ways as they also have several limitations. In order to provide sharing between the drives, there is one Share option available in it. A user first need to choose all files and folders from My Drive, Shared With Me, and Trash folder one by one. After that, choose Share option for each folder to share entire Google Drive successfully.

2. Via Downloading and Uploading

There is one more manual solution available for users, if they do not want to go for an advanced solution. They can also share whole drive at once with another domain or account by simply, downloading all data on the local machine from one Google Drive and uploading it to another Google Drive account. It is one of the widely used manual methods to share entire Google Drive.

Important Note: To know the step-wise procedure of downloading and uploading data, go through how to export multiple files from Google Drive.

3. Unorthodox Way of Sending Google’s Cloud Storage to Another User

Note that sharing is not a way to reduce the space used by a file. For that, you have to transfer the entire Google Drive to another account and change the ownership as well. Otherwise, if that’s not the case and you have the mobile app installed then follow the tutorial below.

  • Open the Google Drive Application on your mobile
  • Tap on 3 dots on the top right side of the file/folder you want to move.
  • Now there are two ways to share one is the default share other is to send a copy.
  • The first one is where you know the digital address like the email id of the end user.
  • The second option allows you to put the Google Drive content in any other external app.
  • Choose the one that suits you best and follow the on-screen instructions that appear on the mobile device

Google Drive has a Desktop application as well. Which offers yet another unique way to share whole Google Drive data between users. To do it yourself, make sure you have the app on your computer after that continue with the procedure.

  • Open Google Drive on your computer
  • Go to the My Drive folder
  • Select one or more files
  • Right-click and press Share
  • A new window opens select the user contact to whom you wish to share the Drive data.
  • Your Windows machine automatically opens the default mailing service from where you get to mail a shareable link to that
  • Note you can only share files. So if you have folders then choose the Send to option. That too ends up creating an email.

Limitations of Manual Procedure

No doubt a user can share Google Drive storage using manual methods discussed above. But, there are various limitations that a user might face while using them. Some of the major limitations are discussed below to manually share entire Google Drive:

  • A user need to manually choose each and every item he or she wants to export.
  • In order to share data from Shared With Me or Trash Folder of Google Drive, one needs to perform whole manual process for each folder separately.
  • Both the manual solutions are quite lengthy and time-consuming in the case of large amount of data.
  • Incremental migration is not possible by default in any manual approach discussed above.
  • Sharing entire data of Google Drive in one go is not possible manually.

Final Words

Google Drive stores large amount of data in it so, sometimes there might be space issues. In order to manage data in a proper way users think of sharing it with other account and delete it from this account. Thus, in this post, we have covered how to share entire Google Drive with another domain, account and any platfrom users need. We defined mutliple methods including manual and professionals from which users can choose any of them they want. However, there a few major limitations of manual method to share whole Google Drive which we have also mentioned in the article. 

Frequently Asked Questions

    1. Where is Share button in my Google Drive ?

    Open your Google Drive and right-click on the file that you want to share. From the displayed option, click on the Share option.
    Alternatively, choose the file and click on the Share icon directly from the above menu bar.

    2. Can I share multiple files from different folders of Google Drive at once?

    No, you are not allowed to share multiple files from several folders at the same time via manual techniques. Switch to a professional solution to share entire Google Drive at once.

    3. Can I share the data stored in Shared With Me folder also?

    Yes, you are allowed to share data maintained in Shared With Me folder. You can do this, only if you have the permission granted by the owner of the file.

    4. How to free up some Google Drive storage space?

    You can do two things i.e., either delete unnecessary data from the drive or move files from one Google Drive to another Google Drive.

      author

    By Ashwani Tiwari

    Being a Chief Technical Analyst, I am aware of the technicalities faced by the user while working with multiple technologies. So, through my blogs and articles, I love to help all the users who face various challenges while dealing with technology.