How to Favorite a Document in SharePoint? Effortlessly

Overview: This article is all about the crucial feature of SharePoint which is Favorite. Here you will get to know how to favorite a document in SharePoint to improve the file access in SharePoint.

SharePoint’s document libraries and lists enhance collaboration among team members. However, being part of several sites and managing multiple document libraries can sometimes become overwhelming for users. Among the numerous files in the SharePoint document libraries, a few files are more crucial to users and are required for their day-to-day tasks.

But searching them in the vast document library every time disrupts their regular workflow. So, to minimize the efforts of the users to find the essential files quickly, SharePoint offers a feature called “Favorite”.

This SharePoint feature allows users to make the Files favorite so that they can access them easily whenever required.

In this article, we will deep dive into the numerous methods to favorite files in SharePoint.

How to Favorite a Document in SharePoint Using Favorite Feature?

To improve early access in SharePoint, you can make the essential files your favorite using the below steps:-

1. Log in to your SharePoint account with the appropriate credentials.
2. Now move the Document Library from where you want to make the document favorite.
3. Choose the document and press the right-click on it.
4. Now, you can see the Favorite option in the opened slide Hit that option.
5. For confirmation, you will get a message and now the document is added to the Favorite list.

How to Access Favorite Files?

SharePoint storage is managed in the OneDrive. So, if you make the files Favorite, then you can access them through the OneDrive for business account.

1. Open your OneDrive for Business Account.
2. From the left side panel, click on the Favorites option.
3. Now you can access all of your favorite files.

Remember:-

1. SharePoint allows files to make favorites not folders.
2. You can only find the Favorite files in the OneDrive for Business Web not within the synchronized version of OneDrive.

Alternative to Make SharePoint Files Favorites

Applying the above solution requires you to switch to OneDrive to access your favorite files. But what if you want to access the crucial files from SharePoint only? No worries, here is the solution. You can use the Pin option of SharePoint to make the necessary files easier to find. Also, you can access them from the SharePoint. Let’s see how.

1. Navigate to the SharePoint document library.
2. Press right-click on the File or Folder that you want to Pin.
3. Hit the option “Pin to Top”.
4. Now the files that are important to you will be available at the top of all files or folders.

Note: You can also unpin them whenever required by pressing right-clicking on File or Folder and then Edit Pin > Unpin.

Now, you are aware of the process of how to favorite a document in SharePoint. But there might be a situation where your organization gets merged with another organization. Then what will you do? What will be your steps for SharePoint Online tenant to tenant migration? Don’t fret, let’s find.

How to Accomplish SharePoint Migration?

Because of the several scenarios organizations either restructure themselves or merge with another. Therefore, for an efficient and error-free SharePoint migration, experts suggested the Flawless SharePoint Migration Tool. This tool has a lot of features that simplify the process of migration.

It allows you to copy document library to another SharePoint Site along with your favorite files. All the files and folder structures will also remain intact during the migration process.

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You can use this tool and accomplish your task using the five quick steps explained below.

1. After Downloading it, Activate and select platforms as Source and Destination.
2. Enable the Sites option and use the Date filter for the selection of files.
3. Provide the admin details of the both Source and Destination platforms.
4. Add the SharePoint Sites and Users that are going to migrate.
5. After the successful validation of the all above details hit the Start Migration button.

Concluded Words

How to favorite a document in SharePoint? It is mostly asked queries on the Internet. Through this blog, we have explained the complete process of adding files to the SharePoint favorite list. Now, you can add SharePoint files to the favorites list to access the essential files quickly.