How to Check the Site Collection Administrator in SharePoint Online? Efficiently

Every SharePoint site collection has at least one administrator. When a SharePoint Online administrator creates a SharePoint site, a site collection administrator is designated. However, as time files and organizational requirements evolve, SharePoint administrators may need to allocate multiple site collection administrators. Having multiple administrators can lead to data loss or data misuse. Therefore, it is necessary to minimize the number of site collection administrators. In this article, we will discuss how to check the site collection administrator in SharePoint Online.

Once identified, you can decide whether to add or remove site collection administrators. Let’s get started.

Roles and Responsibilities of SharePoint Site Collection Administrators

Below are the major roles of the site collection administrators in SharePoint Online.

1. Site collection admins are responsible for the site structure management, creating navigations for the SharePoint users, and checking the site usage reports.
2. All of the permissions and access rights of the users to access the SharePoint site are also managed by the site collection administrator.
3. Data security operations such as backup SharePoint Online to local storage are handled by the Site collection administrator.
4. In SharePoint Online, site admins create the customize the pages including the web parts. Configuration of third-party apps into the SharePoint site is also managed by the administrators.
5. SharePoint Online tenant to tenant migration is also handled by the site collection administrators if required.
6. Getting the most out of SharePoint also depends upon the site collection administrators by guiding the users about the site usage practices.

How to Check the Site Collection Administrator in SharePoint Online: Methods

To manage SharePoint’s data cruciality it is required to find site collection administrators. You can search the site collection administrators using the three different methods. One is by using the Admin Center membership option, the second one is by using the site settings option and you can also opt for PowerShell commands.

Don’t fret about which one is the best to find site collection administrators, we will discuss all of them in the upcoming section.

Method 1. Get Site Collection Administrator in SharePoint Online Using Membership Option

Follow the below steps in SharePoint Online Admin Center

1. After signing up for SharePoint, click on Sites.
2. Hit on the Active Sites option.
3. Click on the Site whose site collection administrator you want to find.
4. Now move to the membership tab and choose the site admins option from the left panel.

Method 2. How to Check the Site Collection Administrator in SharePoint Online Using Site Settings?

From the site settings option, you can also find their site collection administrators, let’s see how.

1. Open the SharePoint Site.
2. Hit the Settings option.
3. Choose the Site Settings.
4. Now, click on Site Collection Administrators from the Users and Permission option.
5. Now you identify all SharePoint site collection admins.

Method 3. Get Site Collection Administrator Using PowerShell in SharePoint Online

Execute the below PowerShell commands to find the SharePoint site collection administrators

$SP_Admin_URL = "enter complete URL"
$SP_Admin_Name = "name of the admin"
$Site_Collection_URL="URL of Site Collection"

$Get_Password = Read-host -assecurestring "Enter Password for $SP_Admin_Name"
$Credential = new-object -typename System.Management.Automation.PSCredential -argumentlist $SP_Admin_Name, $Get_Password

Connect-SPOService -url $SP_Admin_URL -credential $Credential

$Site_Collection = Get-SPOSite $Site_Collection_URL

$Site_Admins = Get-SPOUser -Site $Site_Collection_URL -Limit ALL | Where { $_.IsSiteAdmin -eq $True}
foreach($Site_Admin in $Site_Admins)
{
Write-host $Site_Admin.LoginName
}

How to Check the All Site Collection Administrators in SharePoint Online?

To find the all site collection administrators, use the below PowerShell commands.

$AdminCenterURL = "https://Crescent-admin.sharepoint.com"
$NameofAdmin = "[email protected]"

$Password = Read-host -assecurestring "Enter Password for $NameofAdmin"
$Credential = new-object -typename System.Management.Automation.PSCredential -argumentlist $NameofAdmin, $Password

Try {
Connect-SPOService -url $AdminCenterURL -credential $Credential

$AllSPSites = Get-SPOSite -Limit ALL

Foreach ($Site in $AllSPSites)
{
Write-host “URL of Site $Site.URL”

$Site_Adminstrators = Get-SPOUser -Site $Site.Url -Limit ALL | Where { $_.IsSiteAdmin -eq $True}
foreach($SPAdmin in $Site_Adminstrators)
{
Write-host $SPAdmin.LoginName
}
}
}
catch {
write-host "Found an Error"
}

Final Words

Apart from several SharePoint administrators’ crucial tasks, making minimal admins is also crucial. Therefore in this write-up, we have resolved how to check the site collection administrator in SharePoint Online. We have discussed different methods through which you can find the site collection administrators. After that, you can remove or add admins as necessary to maintain the data security.