Google Drive Quota Exceeded – Fix You Have Exceeded Sharing Quota Error

The available space on Gmail is 15 GB (by default). This space is shared by Google, Drive Google Photos and Gmails. As a result of drive, photos, and mailboxes, the allocated space starts running out. This entire view of Google Drive storage space is considered under the Gmail quota. It also happens that the storage quota is being indicated as overused as you get a message “Google Drive Quota Exceeded”.

This is why it becomes necessary to free excess storage space to continue storing more data without any restriction. In this article, you will understand multiple techniques using which you can easily clear excess space from your Google account.

Sorry You Have Exceeded Your Sharing Quota Error Causes

There are various causes for users to get this error. However, the ultimate meaning of all is that the space of Google Drive storage is exceeded. Moving further, It’s crucial for users to identify the causes of this error. Evidently, we are mentioning these causes below:

• 750GB Daily Limit: Users get a whopping 750GB upload limit daily.
• File Size Limit: Uploads of Individual Files Can’t Be Larger than 5TB.
• No More Uploads: No further uploads are allowed when users reach limit.

The error causes because of these limits & their violations. Therefore, users need to simply understand this & make relevant strategies for the same.

How the Download Quota Works in Google Drive?

There are basically two types of errors here that users most often come across. “Download Quota is Exceeded” & “Sorry You Have Exceeded Your Sharing Quota” are these two errors.

Now, let’s understand the working of the Google Drive download quota to understand all these things in depth.

Now, the problem arises when a user shares a large-sized file on Drive with other users. Later,  when bulk users try to download the file at one time, such errors pop up really fast. Google has its own abuse filter & triggers. These can be targeted with this rapid increase in bandwidth. The reason for this limit is to stop movies & songs, piracy along with other reasons as well.

However, this limit is indeed going to trouble organizations having a large number of users. That’s when users need to have a solution for it.

Resolve Google Drive Quota Exceeded Error – Best 6 Methods

There can be multiple causes that fill up the Google Drive quota as we discussed above. Now, users need to understand that there are ways that can help users bypass such limitations in a swift manner.

There are both manual  & automated solutions possible for users to fix Google Drive sharing quota exceeded error. Now, moving forward, use the following measures to fix the problem in the most convenient way:

#Method 1: Empty Google Drive Trash

The files and folders temporarily deleted are stored in a trash folder and are not removed permanently. This greatly influences the consumption of storage space in Google Drive. In order to release space, users have to empty the trash on a regular basis. This could be done by following the given steps:

1. Sign in to the Google account
2. Move to Google Drive and hit on the Trash option present at the left panel
3. Press on the Trash option from the Search bar and then, hit on Empty Trash alternative
4. Clearing data from trash frequently can save storage space. As a result, Google Drive quota exceeded issue can be overcome.

#Method 2: Professional Solution to Solve Quota Exceeded Issue

Deleting your data without keeping backup is quite risky, it is highly recommended to first take backup & then delete data from the server. This can be done by using a Google Drive Backup Tool from SysTools. Using this users can backup Gmail emails and other applications and save them on their system.

The tool offers the ‘Delete After Download’ option for emails, which will remove them from the server during the backup process. Once the backup is created, you can delete unwanted files from your Google Drive and Photos also. 

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This will help in resolving the quota exceed problem and help you in keeping the local copy of your Gmail data. So, if in case any data is needed in the future, you will have access to your old data that was deleted from your Gmail account. 

#Method 3: Managing Application Data from Google Drive

A large number of applications, extensions, etc., are related to Google Drive. So, these programs and applications will also take storage space. To clear the space occupied, users can follow these instructions:

1. From the top right-hand side corner, select the Gear icon and choose an alternative to Settings.
2. Then, click on Manage Apps from the left pane.
3. An entire list of applications connected to Google Drive will be generated. Out of these programs, some are by default and hence, cannot be removed.
4. Select the applications which have to be deleted and hit on Options >> Disconnect From Drive and then, Done to solve Google Drive error quota exceeded.

#Method 4: Find the Orphan Files and Remove Them

One of the eminent causes of the Google Drive quota limit is orphan files. In this situation, orphan files are those files that do not have a parent folder. These files consume memory space to a great extent. Steps to search and remove these files are explained here which can easily fix the Sorry You Have Exceeded Your Sharing Quota error.

1. In the search bar of G Drive, type is:unorganized owner:me and hit on Enter.
2. The entire list of orphan files will appear on the screen.
3. Choose the desired multiple files >> Right Click on them and then, Remove.
4. Drag and drop the selected files to Trash and then, empty them.

#Method 5: Organize Google Photos and Mailbox Storage of Gmail

The storage space is shared between Gmail, Google Photos, and Google Drive. So, there are possibilities of inflation of storage quota. Hence, to avoid unnecessary use of storage quota and fix Google Drive sharing quota exceeded issue, go through the following steps:

1. Sign in to Google and navigate to Google Photos.
2. From the top left-hand side, click on the main menu.
3. Choose an alternative of settings for opening other options.
4. Select from the 2 options for the quality of photos to be stored.

The 2 options are Original and High Quality. If an option of High Quality is selected, then the storage space will not be consumed largely. If an option of original is selected, it will consume a large amount of storage space.

So, it is recommended to select the option of High Quality to save the pictures at a reduced size. This will minimize the consumption of Google Drive storage space.

Moreover, it is important to open emails and remove spam and junk emails. Also, users should frequently remove the previous and irrelevant emails from mailboxes to prevent Google Drive storage quota exceeded issue. Users should make sure that they are emptying the trash on a regular basis.

#Method 6: Delete Files of Large Size and Wait

The simplest way to deal with the problem regarding Google Drive storage space is deleting files of large size from Google Drive. But, it is to be noted that it will take time to clear up space and update the data quota.

Generally, this consumes a lot of time, like a couple of days. Some users stated that it might take weeks to revise the G Drive space quota. So, patience is the key while going for this approach to fixing the Gmail quota issue.

Final Words

Google Drive quota exceeded is an issue that can occur due to multiple reasons. So, various factors have been explained in the write-up to fix the storage space issue. Users can try various manual solutions. If none of them work, an automated tool is also mentioned to transfer the file from one G Drive account to another.

Frequently Asked Questions