Insight to Google Apps for Business Security Concerns & Protection
To get flexible access to business data, Organizations or personal users are moving to a cloud-based suite. For this, Google Apps for Business is the best cloud platform that offers all the essential applications like Gmail, Google Sheet, Google Spreadsheet, Google Drive, and so on to make work collaboration efficient and easy. Plus, it provides accessibility of data from any location at any time across the globe, but at the same time there are several Google Apps for business security concerns that we need to prevent and deal with.
Apart from this, whenever a user makes a switch from on-premise to cloud infrastructure, the prime concern is the security of data. For this, G Suite already has some great in-built features for security purposes. Although, various Google Apps users do not care about strong security infrastructure until they face a potential data loss or breach disaster.
All in all, it is a must to have flexible as well as smart data security settings. Because it is always said prevention is better than cure. Therefore, in this article, we are going to describe some easy ways to secure your Google Apps for Business data.
Know the Steps to Secure G Suite Data after Employee Leaves the Organization
Watch Out for These Google Apps for Business Security Concerns and Issues
Many of us are still not aware of all possible threats to our G Suite data. Here’s the list of all the major threats that can ruin crucial business data and information.
- Infectious Viruses and Malware
- Data Breaching, Phishing, Spoofing Attempts
- Hijacking of Data/ Account Service
- Crypto Ransomware
- Unauthorised Plug-ins
- Man-in-the-cloud Attack
These all are a few attacks to name in the cloud premises. The quicker the prevention, the better the safety of your data!
On that note, let’s move ahead to the security measures we can use to shield our vital data on cloud databases.
Top G Suite Security Measures You Must Use
There are potential hackers in the online world whose motive is to get access to your sensitive information and take advantage of it. So, keeping in mind all the Google Apps for Business security concerns, it is better to add a security layer at the very initial step. In this section, the basic but most important security measures will describe below.
- Turn ON Two-Step Authentication Setting
There is a functionality in G Suite known as Two-step authentication verification. It is a security feature that works while you log in to your Google account. Admin needs to enable this setting for user accounts in Google Apps. So, whenever a user sign-in into a G Suite account, a security code will receive on the mobile device. And this code needs to be entered to open the account.
In such a situation, if a hacker or a third person gets the detail of the credential, still, they will be unable to open the user’s G Suite account. Because the security code is a must-enter that will send by Google to the user’s mobile device. In fact, one can also identify that unauthorized login attempt takes place on the account.
- Password Security
It is advised to make a strong password that cannot crack by any hacker. However, people create an easy password that is easy to remember instead of a complex one. So, there are some important point that needs to be considered while making a tough password.
- Password should be long and did not be your name.
- It must contain combination of upper-case and lower-case characters.
- Should have special character like @, !, () and so on.
- Make sure that never use a similar password for two different accounts.
Also, ensure that the user will change the password at a certain period of time. All these measures help in password security.
- Make Local Data Backup
Always have a local backup of the G Suite account to ensure business continuity and deal with Google Apps for Business security concerns in serious data loss scenarios. There are plenty of factors responsible for potential data loss disaster and no one can afford a single bit of data loss.
For this, use SysTools G Suite Cloud Backup Software. A cost-effective utility that downloads a copy of Gmail emails, Google Calendar, Google Contacts, and Google Drive Documents on a local Windows system. Plus, it exports mail into four different formats, EML / PST / MBOX / MSG format. Moreover, it has the capability to take backup of single or multiple G Suite accounts in one shot and save time & effort. It is a one utility that can take backup from all Google Apps subscription plans.
Also Read: Is Gmail Secure for Business: Top 4 Ways to Make Sure
- Employee Training
Well, there is no meaning of strong security infrastructure when your employee is unable to detect the threat. So, provide proper training to the employees and educate them on how to analyze and protect themselves. Tell them how to analyze phishing emails and never open mail from an unknown source. Plus, educate them regarding new online threats.
- Use OAUTH Apps Whitelisting
OAuth apps white-listing is a feature incorporated by Google in Google Apps. Its function is to protect the Organisation’s data from unauthorized & malicious applications. This feature gives the power to the admin to select and add trusted apps to the white list. With this, only the application that was added to the white list has access to the Google Apps account.
Final Say!
The G Suite account has sensitive details, including documents, emails, bank statements, and much more. And the exposure of this data to a third person is the most dangerous thing. Therefore, we have discussed the top 5 Google Apps for Business security concerns. Use it and protect your data from threats.
Some Commonly Asked Queries
Through the OAuth Apps white-listing feature, user can protect their G Suite data from the unauthorized access. This feature allows the admin user to add trusted applications to the white list. Only those applications can access the Google Apps account.
Yes, taking the local backup of the Google Apps data is one of the best security options. Which will help you to protect your data from unexpected loss or damage.
If the two-step verification is enabled in the account user need to verify the account by the security code even after the successful login. Hence even if the attacker gets the account credential to access the account they need the security code sent to the mobile.
Password is the simplest security method. So while creating the password always make a password that can’t be cracked by a hacker. For that choose a lengthy password containing the numbers, special characters, and the combination of upper & lower case letters.
