How to Export Outlook Contacts to Text File? – Here is the Complete Guide
Summary: This blog explains the quick solution to export Outlook contacts to Text file. If you are an Outlook user and looking for the same, then this post will be helpful for you. Here you will learn how to transfer contacts from Outlook to Text file format.
MS Outlook is among the top email platforms in use because of the various options Microsoft has built in. This application is used not only for communication purposes but also for personal data management, which is why it is popularly known as the Personal Information Manager. Outlook provides service for managing emails, contacts, calendar and more.
In Outlook, all of your contacts are organized in the Contacts view. Once you’ve added Outlook contacts, use the same contact information to send email, schedule meetings, and assign tasks. Keeping a detailed list of contacts can be especially helpful in the workplace as you may have to communicate with many different people every day.
On the other hand, TXT file is a standard text document that contains plain text. It is used to store information in a text file with no special format. The text file is easy to open with Notepad ++, Geany, Microsoft Notepad, EditPad Lite, Atom, Visual Studio Code, DocPad and many other text editors.
Related Blog: How to Export Outlook Calendar to Text
Manual Method to Export Outlook Contacts to Text File
MS Outlook has option to transfer contacts from Outlook to text file. You can follow the below listed steps to perform this task;
Step 1. Open Outlook and go to Contacts.
Step 2. Select contacts which you want to export to text format.
Step 3. Next, click on File Menu and select Save As option.
Step 4. Select Text Only in “Save as type” section.
Step 5. Choose the location to save Text file and click Save button.
Done! Now you can open the resultant Text file in any word processor without any trouble.
Drawback of Manual Method
- MS Outlook application must be installed on the system to export Outlook contacts to text file manually.
- Using above method, you are only able to save a single contact as text file. This approach is not suitable when you have multiple contacts and you want to export them in txt file at once.
- There is the possibility of data loss and information mismatch while executing the above method.
To overcome all of these limitations and problems, you can take the alternative approach mentioned in the next section.
Alternate Method to Save Contacts from Outlook to Text in Bulk
Use SysTools PST file converter tool to save contacts as Text file format. This is a highly advanced and expert recommended tool for exporting contacts from Outlook. It supports to transfer contacts from Outlook 2019, 2016, 2013, 2010, and other versions. The software does not have any 2 GB file size limitations to perform this task.
The tool works with all versions of Windows OS including Windows 10, 8.1, 8, etc. It supports transferring contacts from both ANSI and UNICODE type file. Using this tool, it become possible to convert corrupted or inaccessible Outlook data file.
Steps to Bulk Export Outlook Contacts to Text File for Windows are;
Step 1. Download Outlook conversion tool and install it on your PC.
Step 2. Add contacts file in the software panel.
Step 3. Preview loaded items and select desired folder.
Step 4. Select TXT file format from the saving options.
Step 5. Click Browse and choose folder to save text file.
Step 6. Hit on Export button to transfer contacts from Outlook to Text file.
That’s it. Once the conversion process is completed, you can review the resultant text files from the selected location.
Steps to Save Outlook contacts as TXT file format for Mac are:
Step 1. Download and launch the mac Outlook data conversion tool.
Step 2. Click on Add File or Folder to add contacts to the software panel.
Step 3. Choose TXT file format from the saving options.
Step 4. Click on Advance Settings button for date filter and naming option.
Step 5. Save exported files to the desired location and hit on Export button.
Eye-Caching Features of the Software
- It can Export Outlook Contacts to Text file without installing Outlook application on your system.
- The software provides the ability to convert damaged Outlook file elements to TXT format.
- This program can be easily installed on all versions of the Windows operating system, including Windows 10.
- With the tool, you can freely choose the target storage location for the resulting TXT files. If you choose not to choose the destination location, the resulting TXT files will be automatically saved to the desktop.
- The software supports to convert contacts from Outlook to Text file with all information without losing data loss.
Author Suggestion
Contacts are important to everyone, both for personal and business purposes. Almost all email client applications provide the contact storage service, including Outlook. Most users want to save their Outlook contacts in a plain text file due to various needs. Hence, in the blog above, we have discussed both the manual and the automated method to export Outlook contacts to text file. If you want to convert contacts in bulk, it is advisable to take the automated approach.