How to Export Emails from Evolution Mail to Office 365 Mailbox – Primary and Shared

Evolution, developed by GNOME is a Linux-based email service platform. It is open-source groupware and consists of e-mails, contacts, calendars, tasks, and other features. This email client provides virtual folders and offers spam filtering by SpamAssassin. However, due to advancements in technology, users and business organizations are looking for solutions to export emails from Evolution Mail to Office 365.

Query – “I need to export all emails from Evolution Mail to Office 365 Primary Mailbox. Is it possible to migrate emails, address books, calendars, etc. from Evolution 2.6 to Shared Mailbox of O365 without losing my valuable data? What methods are available to convert/connect/import emails from Evolution Mail to Office365.com? What features and benefits can be availed after migrating from the desktop-based Evolution 2.6 email program to the cloud-based platform O365? “

Evolution is a desktop-based email client and comes with platform dependency. Office 365, on the other hand, is a subscription model by Microsoft. It is a powerful cloud-based platform that allows you to store all the data in the cloud, thereby eliminating dependency on desktop-based devices.

Table of Content

• Reasons for Evolution Mail to Office 365 Migration
• Direct Solution to Import Evolution Emails to Office 365
  • Add Evolution Mail to Office 365 Primary Mailbox
  • Evolution Emails to Office 365 Shared Mailbox
  • Benefits of Automated Tool
• Manual Method 
• Conclusion

Grounds to Transfer Emails from Evolution to Office 365 Account

There are numerous reasons to transfer emails from Evolution to Office365 account. Some of them are:

• O365 offers more features – With Office365.com, you get faster connectivity and orderly arrangement of the items in your mailbox. It offers features like Online Mailbox Access, invitations, scheduling meetings, etc. which makes it convenient to carry out all personal and professional tasks effectively.
• Unlimited data storage – It is tricky to manage large files in the Evolution email client. Exchange Online, on the other hand, allows you to store large email files and attachments.
• Fulfills Business Necessity – In a work environment, it’s a common practice to work with multiple machines and operating systems, as per the need of the assigned project. In such cases, migrating emails and attachments become a time-consuming process and may lead to unnecessary wastage of time and resources. As Outlook Online can be accessed from any place and any device, it saves your time and helps improve overall productivity.
• No dependency on Desktop – Evolution Mail is a desktop client and stores and manages all the data in a local storage location. Due to this limitation, it becomes difficult to access data on the go. With Exchange Online, you can access your emails, calendars, contacts, and other files from any location or device, thereby eliminating dependency on your desktop.

Limitations of the Evolution Mail Program

• This email client does not offer flexible message templates to its users.
• The search/find message feature is not faster than other clients.
• It does not support format=flowed (a way of displaying text) messages.

How to Import Emails from Evolution 2.6 to O365 Mailbox – Direct Solution

Now that you are familiar with the benefits of using a cloud-based platform over a desktop-based email client, let’s find out the method to import emails from Evolution 2.6 to the O365 Mailbox. You can perform the migration process by using the SysTools MBOX File to Office 365 Migration Tool that will perform conversion within a few minutes.

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Every business organization opts for a utility like this as it helps save their time and resources. You can migrate emails to Primary Mailbox and Shared Mailbox separately. Both methods are explained below:

Note:- One of the quickest and most efficient ways to perform Evolution Mail to Office 365 migration is by using the SysTools Most Efficient IMAP to Office 365 Migration Tool. It can accomplish the task without the requirement of an MBOX file.

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Steps to Convert Emails from Evolution 2.6 to Office 365 Primary Mailbox

1. Download the software on your machine or system.

2. Run the Software utility and select either an “Add File(s)” or “Add  Folder” as per your requirement.

3. Find the Required File and Click ‘Open‘.

4. The software will show the imported MBOX file. Click on “Next‘.

5. On the next screen, the Office 365 option is selected automatically.

6. Now enter Office 365 credentials ( with or without impersonation).

7. Now, apply the Filters if you want to transfer files for a specific date range.

8. Start the Export process. Once the process is complete, you can even save the export report in CSV format for future use.

9. Login to O365 with the Id where the output is required and check your data in the Primary Mailbox.

How to Move Emails from Evolution Mail to M365 Shared Mailbox?

1. Download and Install the tool in your system and select the required file(s) or folder as explained in the above section.

2. Select ‘With Impersonation‘ option. Add the Id and Password of Office 365 Admin and click on ‘Login‘.

3. Under the ‘Office 365 User ID‘ option, enter the ‘Shared Mailbox ID‘ and authenticate it.

4. You can use the ‘Apply Filter(s)’ option if you want to migrate selective data by date range. After applying filters, select the ‘Export‘ button to start the conversion.

5. Save the report on your computer in the required location. You can download the migration report in CSV format for reference purpose.

6. Log in to Office 365 with the ID that is a member of the Shared Mailbox.

7. The output can be seen in the Shared Mailbox of M365 account.

Key Notes:

• Before performing this method, Shared Mailbox should be created in Office 365 and the required members should be assigned to it.
• Log in to Outlook Online with the Id that is a member of the Shared Mailbox. Without this, the result will not be visible.

Key Benefits of using a Converter for Evolution to MS 365 Migration

This utility performs a fast and error-free Migration. Even the integrity of your data is maintained after performing the migration procedure. Some of the unique features offered by this software are:

• It allows you to migrate bulk data from your email client to O365.
• It maintains the hierarchy of the folder throughout the conversion process.
• You can even filter data by date with the help of In-built Filter.
• You can transfer data with or without impersonation.
• This tool is compatible with all versions of Windows.

Manual Method to Export Emails from Evolution Mail to Office 365

This process is time-consuming and may end up losing your data. 

1. Move to Microsoft 365 Admin Center. Create new users and add licenses for all the newly created users.
2. Configure the Evolution Mail domain in Microsoft 365.
3. Prepare a list of the users along with usernames and passwords in a CSV file format.
4. Create migration endpoint between both Source and Destination: Evolution and Office 365.
5. For a smooth migration, create the migration batch and initiate the process. 
6. As the whole process is completed successfully, then stop the synchronization and delete the migration batches.

The Final Words

Migration of data from a desktop-based email client to a cloud-based platform can be a cumbersome process and may eat up your crucial time. That’s why opting for migration is a good idea as it provides a direct solution and offers results with 100% accuracy and precision. We have explained the automated method to export emails from Evolution Mail to Office 365 Primary Mailbox. Now you are also familiar with the benefits of using O365 over Evolution 2.6 Mail Program. You can try it yourself and check its functionality and features offered.