How to Download All Gmail Emails to Computer in Bulk

  

Written By Mohit Jha

Approved By Anuraag Singh

Published On September 4th, 2024

Reading Time 10 Minutes Reading

Is your Gmail runs out of space? It can certainly trigger adverse outcomes, especially not allowing to send or receive any message thread on your Gmail inbox. By learning how to download all Gmail emails to computer, you can take a record of your emails locally. This practice is beneficial for freeing up storage.

Reading this guide may help you know the top methods to backup Gmail emails to computer or PC without any data loss. Now, let’s dive in to discover them at once.

What is the Purpose of Download Gmail Emails to Computer?

There are myriad advantages of download emails from Gmail in bulk to PC. It is essential if you wish to secure your data offline or even migrate Gmail messages. Many experts also recommend taking regular backups of your sensitive emails to save your data when encountering suspicious activities.

If you haven’t experienced such anonymous actions, you could be in luck —but not anymore. Sophisticated hackers are constantly lurking for one successful attempt to breach your email data. In this case, download multiple emails from Gmail to your computer allows you to create a backup copy on your system.

Here are the other benefits of saving Gmail data to computer:

Manage Free 15 GB Space
A free Gmail account provides only 15 GB. Regularly downloading and deleting emails from Google Server can save your free space. Download Gmail emails to a computer’s local drive to free up Gmail space. It is one of the best approaches to expanding the space while emptying the Gmail inbox.

Protect Valuable Gmail Emails
Regularly downloading your important Gmail account data can protect you from sudden and major data loss. Downloading Gmail emails to a computer and encrypting them saves them from hackers. With this, you can take a record of your all crucial messages and simultaneously mass delete emails on Gmail.

Share Downloaded Gmail Emails Easily
Once you backup Gmail emails to hard drives, you can easily share them with anyone in a readable format. All the downloaded Gmail data can be easily transferred between the two systems. Besides this, you can manage the Gmail data to your desktop-based email clients like Thunderbird, Outlook, and more.

Now, let’s discuss the manual solution for learning how to save Gmail email to desktop, Google Takeout, to download Gmail emails to computer in batches.

Also, Get a Solution to Export Gmail Emails to Outlook

How Can I Download All Gmail Emails to Computer

Here, we reach to know the practices to bulk download Gmail emails to your computer. There are different ways of mass downloading Gmail messages. Using these techniques, you can archive your Gmail data with attachments to PC. Take a look at the video for more understanding for saving Gmail email messages to computer local drive.

With this, you can make your Gmail inbox look manageable while moving the clutter out. Additionally, it adds great relief in making your Gmail mailbox less crowded. Besides this, it helps you to save your sensitive Gmail emails directly to your computer drive. Now, let’s move down to learn the methods to save Gmail emails to computer desktop.

How to Download Gmail Emails to Computer as PDF Documents

Gmail itself offers a way to download all emails from Gmail locally on the system. It has a smart built-in archival file format i.e. PDF — the everyday savior for professionals to archive their data, especially help in backup support.

To download all Gmail emails to computer, try to save Gmail emails as PDF, here’s the stepwise guide:

1. Open the Gmail Email that is required to save on your computer.
2. Now, Hit the Print All Icon on the right side to proceed.
   
3. Under the drop-down menu, Select the Save as PDF option.
   
4. Click on the Save button to Download the emails to computer.

How to Backup Gmail Emails to Computer With Google Takeout Solution

Google Takeout is a data backup solution for Google data including Gmail, Google Drive, YouTube, etc. You can download all Google data or selectively save Gmail emails to a computer. Go to the official website and easily export Gmail emails using Google Takeout without errors. Also, make sure to learn the technicalities of this method to download Gmail data to computer. Otherwise, users will have to face challenges they aren’t even aware of.

Here’s How to Download All Gmail Email to Computer With Takeout Service

Step 1. Go to https://takeout.google.com/ and log in with your Gmail account credentials.

Step 2. Next, click the Deselect All link to deselect all the selected options.

Step 3. Select the checkbox beside the Mail option to download only the data of your Gmail account.

Step 4. Select the All Mail data included to indicate that you wish to download the entire data present in your mailbox.

Step 5. Now select the File Type as .zip and the File Size as 2 GB.

Step 6. Select the Delivery method as Send download link via email.

Step 7. Click the Create export option to download Gmail emails to your computer.

This is the manual method to save all emails from a Gmail account to computer.

Top Limitations of the Manual Takeout Approach

Google Takeout is a free tool to download Gmail emails in batch, but it has the following limitations:

• Google Takeout solution does not allow you to download Gmail emails on a computer that belongs to others.
• Folders that have been shared with you in Google Drive cannot be exported with Google Takeout, even if you have also created some files in the shared folder.
• Google Takeout free tool is limited to 2-3 downloads per day up to a maximum of 7 per week.
• Google Takeout sometimes fails to download the complete data, making it an unreliable free tool.
• Data downloads are limited to a maximum of 50 GB/day even in the .tgz format.
• When exporting large files or folders, you may experience incomplete downloads of Google data.
• You cannot create profiles for multiple Gmail users at the same time. Only valid account owners can create an archive to save Gmail emails to their computer. If the administrator needs to archive and download Gmail data, the administrator must have login privileges for a specific user account to create the archive.

Steps to Download Gmail Emails to Computer Using Professional Tool

Step-1.) Launch the tool and then activate it by providing your Gmail ID and App Password.

Step-2.) Select the category of your Gmail data you wish to export.

Step-3.) Then, choose the file format to export the resultant files in.

Step-4.) Afterward, select a desired location path by clicking the “Browse” button.

Step-5.) Apply advanced options such as “Delete After Download” and “Incremental Backup” as per our preference.

Step-6.) Upon doing so, apply customized filters i.e., “folder selection” and “email filter” aka “date-based filter” according to your choice.

Step-5.) At last, hit the “Start” button to save your Gmail inbox data to your desktop.

Remarkable Features of the Expert-Favorite Software

• Save all important emails from single or multiple Gmail accounts.
• Download Gmail emails to computer in multiple file formats.
• Helps in proficiently taking regular backups of your Google account data.
• Use the “Delete after Download” option to free up server space.
• Wipe out your Gmail account data from the Google server.

So There You Have It

Now that we know how to download all Gmail emails to computer. By following these above 3 easy methods, you can quickly save Gmail data to your desktop or PC. Data is an important and valuable asset, which needs to be protected not only from hackers and malware but also from being accidentally deleted. This blog explained two ways to download and save the data contained in your Google account.

Google Takeout is a free tool but it has various limitations for learning how to download Gmail emails to desktop system. For example, the daily download limit, shared folder excluded, and 50 GB/day limit. The other way is to choose professional software solutions for a safe, complete, and seamless data backup experience. This is a better choice to download all Gmail emails to computer in a safe manner.

FAQs – How to Download Gmail Emails 

Q1. How can I download Gmail emails to Computer?

To download Gmail emails in bulk to computer, try to feature of the “Save Gmail thread as PDF” option. Here are the steps to backup your Gmail messages to your PC:

1. Start with Gmail > open any email.
2. Navigate to the Print icon from the top bar.
3. Move to Destination option > Save as PDF.
4. Hit Save > change the location.
5. Lastly, tap on Save to save Gmail to computer.

Q2. How much time does the tool take to get the backup in the PC?

It generally depends on the amount of data you want to download and the internet connection also requires it to be faster.

Q3. Can we use this tool to download all Gmail emails in PDF format?

Yes, the tool provides an option to export the Gmail backup in PDF and other file formats.

Q4. Can I backup entire Gmail inbox to computer?

Yes, using the SysTools mentioned software, you can easily download multiple Gmail messages to your PC with no manual work. With this, you can secure your Gmail data locally on your computer drive while maintaining the folder hierarchy and data security.

  

By Mohit Jha

Mohit is a writer, researcher, and editor. Cyber ​​security and digital forensics are the two subjects that keep Mohit out of his seat. In addition, he hopes that the well-researched and thought-out articles he finds will help people learn.

View all of Mohit Jha's posts.