Convert PNG to DOCX | Extract Text with OCR or Insert Image in Bulk

Query: How can I convert PNG to DOCX? I have plenty of images in my system which I need to convert. I have been looking for a solution to convert PNG in bulk but haven’t been quite lucky. Does someone know how to convert multiple files or an entire folder? If so, please help me out here. 

A PNG file (Portable Network Graphic) is a high-resolution image which can be compressed more effectively than other formats. It also supports image transparency.

With a DOCX file for Microsoft 2007 and later versions, the file can easily contain images. PNG to DOCX conversion can be performed in a few steps only.

Sometimes, users convert their PNG images to open the files faster. That’s because the .docx files are smaller in size and can be accessed faster than any other file format.

How Does the Process to Convert PNG to DOCX Format Work Manually?

For the manual steps, you have to use the Microsoft Word application:

1. Open MS Word and click on the Blank Document option to open a new word file.

2. Click on the Insert option and choose the Pictures option from there.

3. Select the file you want to insert and hit the Open button.

4. Then, choose the File menu and go to the Save As option.

5. Choose the destination folder for your end results & provide a name to the file. Add the .docx extension & hit Save.

This will turn PNG into DOCX format without any difficulty.

How to Merge PNG to DOCX?

There is also an option to merge multiple PNG images at a single time if you have all the PNG file in one folder.

For this, click Insert button in MS Word and choose the folder you want to export images from and press Ctrl + A to select all the files present. Insert them and save the file as per requirement. Don’t forget to use the .docx extension.

However, there are certain drawbacks to this method.

What Are the Downsides of Using the Manual Method?

Barriers faced by users when performing the process to convert PNG to DOCX are as follows:

• Saving images via this method can be tricky as you will have to insert the images or the folders separately. You cannot select multiple folders at a time for conversion.
• If you want to convert multiple images, it might get confusing as you will have to pick the files manually.
• There is no guarantee that the quality of the image will remain the same. Slightest possibility of losing an image or creating duplicates can lead to converting the files again.
• Takes much more time than estimated & becomes a lengthy procedure.

Smart PNG to DOCX Converter Software

For the methods of conversion, stick till the end.

With the help of the tool mentioned above, users also have the ability to convert PNG to PDF format without facing any trouble.

It ensures that the quality of the image remains the same and there are no images lost during the conversion. Even bulk transfer has a 100% success rate.

The software overcomes all the drawbacks of the manual method and allows various benefits to the users.

Pros:

• Optimum for bulk conversions.
• Retains the quality of the original.
• Works offline with a high accuracy level.
• No restrictions on the size of the files.
• User-friendly interface.

We will take a stroll towards the benefits but first, take a quick glance at the steps.

Convert PNG to DOCX Using the Utility for Conversion

1. Download & launch the tool on any Windows version. Select the file(s) or folder(s) you want to convert using the Add File(s) or Add Folder(s) option.

2. Navigate to the end location of the files you convert in the Change field.

3. Choose the Export Format as DOCX from the given list.

4. Select the desired option for DOCX files i.e. Create Docx for each image or Create Single Docx for all images. Also, set the no. of images in a single file.

5. PNG to DOCX conversion also permits users to edit the Page Layout Settings. Set the Margin for all the sides and choose the Paper Orientation. Moreover, set the Page Size as required.

6. Complete the procedure by clicking on the Convert button.

The conversion will be completed in a few minutes after finishing the process.

How to Merge PNG Files to DOCX?

Users can also combine multiple images into one using this professional tool. This option is available for PDF, DOC, DOCX without any issues.

Simply select the “Create DOCX for All Images” option in the Settings tab and merge all PNG files into one DOCX hassle-free.

What Are the Benefits of Conversion Using the Tool?

• Convert to multiple formats in bulk without losing quality
• Create a single file for all or each PNG when you convert PNG to DOCX
• Change all the Margins, top, left, bottom, right as 2mm min – 10 mm max
• Select the Paper Orientation as Portrait or Landscape as per requirement
• Set the Page Size as A4, A3, or Letter while converting the files
• Option to rearrange the order of the images via Move Up or Down
• Eliminate the wrongly added images by Remove or Remove All option.

Want to Extract Text? Methods to Turn PNG into DOCX with OCR Here!

OCR is a technology wherein recorded texts are identified and extracted from images. In this operation of converting PNG files to DOCX, OCR comes in scanning the PNG to recognize characters within to convert them into editable text. So an image containing some text gets transferred to a DOCX file, enabling you to edit, format, and manipulate whatever words it holds.

For example, Google Docs and Microsoft OneNote have built in OCR support that will read and extract text from PNG files. In contrast, SysTools PNG Converter can deal with inserting PNG images into a DOCX document.

#1 Use Microsoft OneNote for OCR

The built-in OCR functionality that Microsoft OneNote has offers access for its users to extract text from PNG images. Here are the steps to convert PNG to DOCX Using OCR in OneNote:

• Open Microsoft OneNote.
• Use Insert he PNG into a new note.
• Right-click the PNG image and select “Copy Text from Picture.”
• Paste the copied text in Microsoft Word then save it as a DOCX.
• It’s done.

#2 Use Google Docs For Free OCR

Another powerful free tool yet is Google Docs, which converts PNG files into usable text and allows translation to a DOCX file. Here are the steps of converting PNG to DOCX using Google Docs:

• Upload the PNG file into Google Drive.
• Right-click the PNG image and select Open with > Google Docs.
• Google Docs will do the automatic extracting of text in the image.
• Edit it if necessary.
• Go to File > Download as > Microsoft Word (.docx).
• That’s it.

Briefly Explained

Both PNG & DOCX formats are great for usage & provide benefits of their own. The procedure to convert PNG to DOCX format doesn’t have to be a difficult one. The steps for the manual method are given here which can export the files easily.

However, the manual method is not that useful when it comes to bulk transfer. You will have to select the files separately from each folder. Whereas with the tool, there is no need to do that and multiple folders can be added for conversion.