Convert MSG to HTML – The Ultimate Guide
MSG files are typically related to Microsoft Outlook and hold email messages, attachments, and metadata. There are some situations, though, where you might need to convert MSG to HTML for enhanced accessibility, web compatibility, or archiving reasons. HTML files are accessed across the board via web browsers, so they’re a go-to format for sharing and saving email content.
Here, in this article, we shall discover the necessity to convert MSG to HTML and different ways through which one can achieve it efficiently. We shall further find out an automated solution for conversion.
What is an MSG File?
MSG is a Microsoft Outlook file type for the storage of individual email messages. MSG files contain email text, metadata, sender/receiver data, and sometimes attachments. Since MSG files are proprietary, however, they must be viewed using Outlook, making them less shareable or archivable-friendly.
Why Convert MSG to HTML?
Conversion of MSG files to HTML format has many advantages such as:
- Universal Compatibility: HTML documents can be read from any web browser without using special software.
- Easy Sharing: HTML format enables web pages to be sent by email without needing Outlook.
- Web Publishing: HTML-formatted mail can be published in web pages or blogs.
- Improved Formatting: HTML retains the original formatting and structure of mail, such as links and pictures.
- Applications of Archiving: HTML files are small in size and can be archived without any issue for future use.
How to Convert MSG to HTML
There are several methods of converting MSG files to HTML format. Three good methods are discussed below:
Method 1: Using Microsoft Outlook
Microsoft Outlook itself offers a native way of saving MSG emails in HTML file format.
Steps:
- Open the MSG file in Outlook.
- Go to File > Save As.
- Select HTML from the available list of file types.
- Choose a destination folder and click Save.
This technique is good for the conversion of a handful of MSG files but might take time if you have several files.
Method 2: Utilizing Online MSG to HTML Converters
There are various free online utilities that enable you to convert MSG files to HTML format.
Steps:
- Go to a reliable online MSG to HTML converter.
- Upload the MSG file.
- Select HTML as the output.
- Click on the Convert button and download the converted HTML file.
Though this approach is handy, it is not advisable for sensitive information because of security issues.
Drawbacks of the Manual Methods
Even though Outlook and online converters provide the answer, there are some disadvantages:
- Time-Consuming: Saving a series of MSG files in HTML manually is time-consuming.
- Risk of Losing Data: Some of the formatting as well as images would be lost.
- Security Threats: Web applications cannot always guarantee confidentiality of data.
Intelligent Solution To Convert MSG to HTML Effortlessly
SysTools MSG Converter Tool is a commercially available program for MSG file bulk conversion to HTML without compromising data integrity. Its most beneficial aspect is batch conversion, where users can convert multiple MSG files simultaneously and save time and effort. The tool also preserves email formatting and maintains the original structure, font, hyperlinks, and images. In comparison to the manual process, this software is accurate and precise, and it is simpler to read and refer to the emails after conversion.
As user-friendly as it is, both technical and non-technical users can employ the use of MSG to HTML Converter. Due to its user-friendly nature, converting messages becomes hassle-free. It even includes offline conversion, which is an added safety measure where data isn’t subject to risks present in the internet. Attachment handling is another feature of this program that allows one to leave the attachment in the HTML file or to store the attachment separately. With the precise tool, the users are capable of converting MSG to HTML with maximum efficiency and precision.
How to Convert MSG Files to HTML? Step-by-Step Guide
1. Download & Install the Software – Begin by installing the tool and selecting your preferred language from the Select Language drop-down menu.
2. Add MSG Files – Browse and select the folder containing MSG files for conversion. The software will display different view modes. You can switch between Horizontal or Vertical view as needed.
3. Export Specific Files (Optional) – If you want to convert only selected MSG files, use the Export Selected option. Otherwise, click the Export button to proceed with batch conversion.
4. Choose HTML as the Output Format – In the Export Type section, select the radio button corresponding to HTML as your desired format.
5. Then, Choose the Advanced Settings Option – Date Filter, Naming Convention and Categories.
6. Start the Conversion – Hit the Export button to initiate the MSG to HTML conversion process.
Conclusion
MSG to HTML conversion is crucial for accessibility, web compatibility, and effortless email archiving. Although Outlook and web tools offer rudimentary solutions, they fall short. The dedicated MSG to HTML converter guarantees quick, precise, and safe conversions.
If you have to do the conversion of MSG files regularly, then the most efficient way to do it is by utilizing a professional tool.