How to Convert MSG to CSV – Best Methods & Tools (2025 Guide)

Written By Ashwani Tiwari

Approved By Anuraag Singh

Published On February 20th, 2025

Reading Time 5 Minutes Reading

Overview: Are you here, hoping to get the right steps of completing this file conversion. Then, you don’t need to click anywhere else. In this blog post, we are gonna see the reasons behind doing so and various methods & tools to convert MSG to CSV easily. Also, to ensure that it maintains key details like sender, subject, date, and message content. Now, let’s understand about MSG files and where they can be opened.

MSG files are used by Microsoft Outlook to store individual emails. To analyze email data in Excel or a database, converting MSG files to CSV format is helpful. CSV files store data in a structured format that can be opened in Excel, Google Sheets, or databases.

If you’re wondering how to access MSG files without relying on Outlook, check out this guide on how to open MSG files without Outlook.

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Reasons to Convert MSG Files to CSV

In this paragraph, we will discuss different advantages to convert MSG to CSV. Go through these points:

Filtering, sorting, and analyzing the data are made easier using CSV files.
It can be opened in Microsoft Excel for an in-depth analysis of data behaviour.
CSV is the most popular format for transferring the email data into the database systems.
One can merge a number of MSG files into one single CSV file. So, it makes the handling of data easier.
These files are lightweight in terms of size and can be shared easily without compatibility issues.

How to Convert MSG to CSV? Manual Ways

As there is no direct option in Outlook to export MSG files in CSV format. However, you can use the following manual techniques to achieve this:

#1. Using Microsoft Outlook and Excel

To use this method, you first need to install an Outlook application into your system. Then, gradually convert MSG to CSV file format by following the right steps mentioned below:

Firstly, open your Microsoft Outlook application.
Then, drag-and-drop the MSG file to Outlook to open the file.
Next, click on File > Save As and select Text Only (.txt) for the file format.
Open the saved .txt file via Notepad.
Copy the content, then paste it into an Excel sheet.
Use Excel’s Text-to-Columns feature to split the data into columns.
Now, click on File > Save As and choose CSV (Comma delimited) (.csv) for the format to save.

#2. Using Outlook’s Export Feature

The second option is to convert MSG files to CSV via the Export feature.

You need to open Outlook and move all of the MSG files into a new folder.
Go to the File section and choose the Open & Export option and then the Import/Export option.
Now, select Export to a file and click on Next.
Select Comma Separated Values (CSV) and press Next button.
Go to the Outlook folder which contains MSG files and click on Next.
Now, choose the destination location and click on Finish.

Why Manual Methods Fall Short?

Here are some of the drawbacks of using manual solutions to convert MSG to CSV.

It will kill your extra time to manually extract and format an email.
This method supports metadata export, such as sender, recipient, subject, but no entire message content.
Both these methods need Microsoft Outlook to open and process the MSG file which is difficult for the users.

Convert MSG to CSV in Bulk – Hassle Free Solution

As you have seen, manual methods mentioned above come with certain drawbacks and can affect users’ workflow. Dealing with multiple MSG files and extracting crucial data is a tough task. If you want to save your time and convert those files in bulk with no time. You can use SysTools MSG Converter which will make your email data management smooth and efficient.

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Quick Steps to Export Multiple MSG Files to CSV

1. Firstly, Download & Install the Software and select your preferred language from the Select Language drop-down.

download msg converter

2. Browse and select the folder containing MSG files for conversion.

select MSG files

After selecting the folder, the software will provide you different View modes in the software panel. You can select the Switch view as horizontal or vertical.

select switch or view mode

3. Use Export Selected to convert specific MSG files which you want.

use export selected option

Click the Export button to initiate the bulk export procedure.

click on export button

4. In order to export Outlook MSG files in CSV file format, select the radio button corresponding to CSV in Export Type section

select csv as your export output

5. By clicking the Browse button, you can select the output folder for the converted CSV file.

click on browse button

Click Export to start the batch conversion process.

now, click on export option to convert msg to csv

6. The conversion progress will now be displayed on the software panel.

conversion progress will now be displayed

7. By clicking on Save button, you can save the CSV Report for each browsed MSG file.

click on save button

8. The converted report can now be saved at the desired location.

save the report in your desired location.

9. You can now view the resulting CSV file at the desired destination.

see the report

Conclusion

Hope this blog finds you informative and gives a solution to convert MSG to CSV. Although manual methods using Outlook and Excel are available, they consume more time for bulk conversion. If you often deal with multiple MSG files conversion at a time, you can use a professional tool which will be more helpful in saving time and energy.

By Ashwani Tiwari

Being a Chief Technical Analyst, I am aware of the technicalities faced by the user while working with multiple technologies. So, through my blogs and articles, I love to help all the users who face various challenges while dealing with technology.

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