Best Email Hosting Providers for Businesses – A Detailed Comparison
Do you have a small business and need help managing your email systems on top of everything else you must do? If yes, then the key to this problem should be email service providers.
This is so because, for normal users, emails seem to be just a medium of communication, but simple communication is possible because your email provider is taking care of that. Everything that is functioning in this digital world has its own backward handling for smooth and effective results.
You can get by with [email protected] if your company is just getting started, but if it expands and you want to give each employee their email account (or just present a more professional front), you will need to spend money on a dedicated email hosting provider.
If you’re just starting up the business, you can get the account, but if your company grows, you need to give every employee a specific account. Then, you need to invest in dedicated email hosting services.
These email hosting service providers serve to host your email accounts. Unlike free services like Google or Yahoo, which are largely for personal use, some providers charge a price for bespoke email domains.
For example, a hosted email address would be → [email protected], while a free service email would be → [email protected]. Larger companies typically have in-house email servers, which can be costly for smaller companies. Instead, they can rent servers from the best email service providers. A lot of reputable hosting companies, like Cloudways, offer email hosting services as an add-on.
Let us start exposing the best email hosting service providers
- Google Workspace
- Titan
- Fastmail
- Zoho Workspace
- Icewrap
- Postmark
- Amazon Workmail
- Office 365
- Rackspace
- Mailgun
Google Workspace Email Hosting Services
Google Workspace is one of the most usable email hosting services for small to medium-sized businesses with a cloud-based workflow. Its cloud-based workflow and integration with the Google ecosystem make it a natural choice for those who are familiar with the platform.
Some of its in-built collaboration tools include Google Docs Editors and Google Drive cloud storage and collaboration capabilities, which enhance team productivity and communication.
There are three different plans available for Google Workspace; each plan is designed to meet the needs of a different type of business. Plans range from $6 to $18 per user per month, so companies can select the one that best suits their requirements and budget. Alternatively, Google Workspace offers a 14-day free trial with a discounted price of as low as $3.60 per user per month for the first 12 months.
Every email hosting plan has no advertisements and comes with security features like two-factor authentication, protection against spam and phishing, and the ability to add up to 30 domain aliases per user. Depending on your plan, you can also access extra premium services for other Google products.
NetForChoice offers Google Workspace email hosting with advanced support. It offers all the same features at reasonable pricing compared to Google Workspace.
Titan Email Hosting Services
Titan is one of the most cost-effective email hosting providers that caters to small businesses and entrepreneurs. Despite its low starting prices, Titan provides robust features rivaling those of other popular email hosting services.
Email templates are also available to optimize your workflow.
For example, Titan may schedule an email and inform you when the recipient receives it. If you do not hear back, use the reminder tool to follow up.
Titan aids team projects by providing advanced filters, shareable calendars, and one-click email import features. This is the best email service providers among other email hosting providers, which also supports IMAP and POP3 email protocols across web and mobile platforms, making communicating with team members in different locations convenient.
If you have a WordPress website, connect it with Titan’s ecosystem using a plugin to access your email account from the admin dashboard. Alternatively, integrate Titan into your control panel using its iFrame widget and APIs.
NetForChoice offers advanced email hosting plans in comparison to the Titan service. It offers you budget-friendly plans that effectively include built-in calendar and contact functionality. Also, it includes a web app and two-factor authentication, which makes it one of the top email hosting services.
Fastmail Email Hosting Services
Fastmail is a super-easy and convenient email system that’s great for teams. It helps small businesses work better together. The design looks nice, and it’s easy to use. It’s perfect for those who want to get things done quickly.
It’s not just a regular email hosting service. It has cool features like letting you delay or schedule emails and making rules to keep your inbox organized. If you use the mobile app, you can even customize how you swipe to make things even faster.
Fastmail is smart. It puts everything in one place, so you can manage your contacts, calendar, and attachments easily. You can even make your inbox look the way you want with custom themes and dark mode.
Your emails are safe with Fastmail. It has a feature that hides your real email address, and it follows good privacy rules. You can access your email from different apps too.
They have three plans: basic, standard, and professional. The basic one is $3 per user each month, but it only gives you a small amount of space. The standard and professional plans are better for businesses. The standard one is $5 per user each month, and it gives you more space. The professional one is $9 per user each month and gives you a lot of space.
Fastmail even gives you a free email address, so you don’t have to buy your own. But if you want to use your business name in your email, you need the Standard or Professional plan.
That’s Fastmail for you—simple, fast, and perfect for small businesses!
Zoho Workspace Email Hosting Services
Zoho Workplace is a great email service that comes with extra tools to help your team work better together. It’s a bit like Google Workspace, where everything is connected, making your team more efficient.
For example, Zoho has a chat feature that lets you talk with many people at once, so you don’t have to send a ton of long emails. There are also tools for meetings and a team calendar to plan calls and join them easily, even if there are internet problems.
All the Zoho apps are linked to cloud storage, which makes sharing files super easy. This is especially handy if your team works from different places. The apps also help with working together on tasks and keeping track of what needs to be done.
There’s a dashboard that has different tools you can set up the way you like. It helps you work better, and you always know what’s going on because everything is updated in real-time.
Zoho has two main monthly plans for $3 or $6 per user. The cheaper one has 30GB of email storage and 10GB of cloud storage per user. The more expensive one gives you 100GB of email storage and 100GB of cloud storage per user.
If you only need email and not all the extra tools, there’s a $1 per user, per month plan. It still lets you do basic email things, plus use the collaboration tool. You can also get it for free, but it has fewer features and only works on the web.
So, Zoho is one of the best email service providers. It is good if you want a powerful email service with lots of extras, and they have different plans to fit your needs and budget.
Icewrap Email Service Provider
IceWarp is like a tool for handling emails in business, but it’s more than that. It helps with meetings and getting work done efficiently. You can use it on the web, on your phone, or your computer, making it great for teams that work from different places.
There’s a special feature called Conferences that lets you have big meetings with up to 1,000 people. You can show your screen to others and talk in real-time. The cool part is that you can record the meetings and watch them later for 30 days. You can even share them through email or a link.
Another cool thing is the document feature. It saves your work in a safe place on the internet. You can bring in people who don’t use IceWarp to work on the same document in real-time. You can also put a password on it or track changes to keep things secure.
One thing to note is that right now, you can’t use IceWarp for emails on your phone. But you can still use TeamChat, conferences, and files on your phone to keep up with work when you’re not at your desk.
If you want to get the full package, there’s a business plan for $3.50 per person each month. It gives you a lot of storage for emails and files, and you get features like a calendar, recording, and syncing with your phone. Plus, you get three months for free. If you want to use IceWarp on your computer, you can get the IceWarp Desktop for $7 per person each month.
Or, if you’re just starting and don’t need all the fancy stuff, there’s a startup plan for $25 each month. It lets up to 20 people use all the features for only $1.25 per person each month. As your business grows, you can mix and match the plans to get the best deal.
Postmark Email Hosting Provider
It is a popular email provider and targets businesses that send mostly transactional and marketing emails. It charges $15/10,000 emails per month based on the volume of emails sent and received.
Transactional email, the main feature of the best email service providers, allows you to customize emails based on specific triggers. This can reduce cart abandonment rates, engage with repeat customers, and increase customer retention.
Postmark directs emails by separating transactional emails from broadcast emails to achieve optimal deliverability. If you send at least 300,000 emails per month, you can purchase a dedicated IP for an extra $50 per month. Additionally, every email’s content, events, and metadata are stored for 45 days.
Amazon Workmail Email Hosting Provider
Since Amazon WorkMail is a part of the Amazon ecosystem, you must create an AWS account to access the AWS Management Console.
Amazon WorkMail is a service that helps small business owners easily manage their emails. It costs $4 per user per month, and there’s only one plan, so there’s no need to worry about different options.
To use Amazon WorkMail, you’ll need to create an AWS account. Once you do that, you can set up an organization and add up to 1,000 email accounts and 100 email handles for each user.
This service works well with Microsoft Outlook on Windows and macOS, and it also integrates with other Amazon products. You can use it with email client apps like Thunderbird and Apple Mail too.
Amazon WorkMail lets you create rules to organize your emails, and it has built-in protection against spam and viruses. Your data is also secure with Amazon Web Services.
The email plan includes 50GB of storage per user. When you sign up, you can add up to 25 users for free for the first 30 days. Overall, it’s a good option for small businesses, providing enough resources and tools at a reasonable price.
Office 365 Email Hosting Service
For those who are familiar with the platform’s other offerings, Microsoft Office 365 is the best email hosting service, comparable to Google Workspace. OneDrive file storage for collaborative document editing and web and mobile versions of Microsoft Office programs are included in this email hosting service.
The best email service providers include project and customer relationship management software in addition to communication and collaboration capabilities. You can track projects, arrange client appointments, and build custom surveys.
Microsoft Office 365 has four plans, whose range starts at $6–$22/user/month. All plans include 1TB of OneDrive cloud storage per user. This accesses Microsoft web and mobile apps and services business email for up to 300 accounts. Round-the-clock live chat and phone support are also included.
The most popular plan is the Business Standard, which has 50GB of email storage per user. For $12.50/user/month, you can hold a meeting with up to 300 participants and download Microsoft desktop apps for offline file access through up to five desktop computers.
The $8.25/user/month Apps for Business plan includes all the capabilities you need to improve business efficiency if you do not need meeting and call services. However, it does not let you add a custom domain name or include 50GB of email storage.
All plans come with the same amount of cloud storage and account limits. You can upgrade your subscription, which means accessing better tools to support your business workflow.
Rackspace Email Hosting Provider
Rackspace provides one of the best email service providers for small businesses. It’s great for people who want trustworthy email servers to manage their email campaigns. Rackspace uses Outlook and its email service for hosting your emails.
The costs of these services can differ, and they also provide different plans according to their cloud storage facilities.
One striking feature of Rackspace is that you can easily add it to your Cloudways-managed hosting service.
Mailgun Email Hosting Services
It is another top email hosting service, but it is an SMTP email provider that is created primarily for software developers. This allows you to send bulk emails with ease and also dramatically increases engagement.
Mailgun is not used as an email marketing tool; It is simply an API [Application Programming Interface]
The best thing is that you can send 5,000 emails during the free monthly trial. If you use up all of your allotted space, you can renew your subscription for $1 to send 1,000 emails.
So, here we have discussed all the best email hosting services for small businesses. Now let us know about the different types of email hosting for small businesses. If you want the best email service providers, consider looking into other ways to host your business email address. Each email service provider has both pros and cons. So, consider your needs before choosing the best one.
Choose the Right Email Hosting Service for Small Businesses
Many web email service providers offer services with different plans. NetForChoice provides the email hosting service. It allows 24*7 support. This email service provider is the easiest way to maintain email accounts. It’s also cost-effective, especially for all those email service providers in the market.
However, since the email service providers offer it as a free-on, it sometimes has limited features and storage for users.
So for all the Email Hosting Sectors, refer to the Best Business Email Solution
Discover the Key Features of an Exceptional Email Service Provider
When you are choosing the best email service providers, consider the following factors before choosing the platform:
Security and Privacy
Always look for providers who prioritize the security and privacy of your emails first. These should be based on features like end-to-end encryption, two-factor authentication, and a strong privacy policy.
Ease of Use
A user-friendly interface and a simple setup process when selecting an email hosting provider can streamline your operations and help you realize the full potential of the platform.
Compatibility
must consider this factor before choosing the best email hosting service providers. Verify that this service is compatible with the email clients and devices you commonly use (Outlook, Thunderbird, mobile devices, etc.). Check for support for the IMAP and POP protocols.
Pricing
Always consider those hidden costs and renewal rates when narrowing your options. Picking an email host that suits your budget is important because more expensive email services are not always superior to less expensive ones.
Customer Support
Choose an email provider with responsive customer support. Check for available support channels, response times, and the overall customer service reputation.
Comparison Comes to an End With Best Email Hosting Service Results
After discussing all the top email hosting service providers for small businesses and the parameters for choosing those services, the choice becomes critical for seamless communication and efficiency.
Throughout this detailed comparison, NetForChoice emerges as one of the best email service providers, offering advanced features and support at competitive prices.
Whether it’s the familiar Google Workspace, the cost-effective Titan, or the efficient Fastmail, this stands out, providing the same features at reasonable pricing.
With a focus on security, user-friendliness, compatibility, transparent pricing, and responsive customer support, this best email service provider ensures that your business’s communication needs are not just met but exceeded.
Make the smart choice, and then choose the best for unparalleled email services with the best support and protection of your data.