Top Methods to Backup Apple Mail to External Hard Drive

Downloading the emails on an external hard drive offers numerous benefits. If you’re searching for ways to securely backup Apple Mail to external hard drive; continue reading this article may help Mac users to discover the best approaches.

Apple Mail is one of the typical choices for Mac users when it comes to managing emails without hassle and efficiency. Securing email data from unauthorized accessibility is becoming difficult for professionals. Eventually, taking backup on an internal Mac drive is not considered a great choice.

The sudden system crashes and even malware attack triggers data loss, especially if it retains sensitive emails. Instead of archiving Mac Mail emails on the internal drive, choose a portable external hard drive such as a USB, Flash drive, etc.

Now, let’s dive into know methods to backup Apple Mail data to external hard drives.

What is the Need to Save Mac Mail to External Hard Drive?

There are myriad reasons to backup Apple Mail to external hard drive. Archiving the large-size Apple Mail email data to an internal or hard drive certainly occupies storage on your macOS. Another disadvantage is unpredictable conditions like hardware failure.

Unfortunately, it makes recovery impossible. However, it highlights the need for another portable solution i.e. external hard drive. Interestingly, it has different storage capacities, ensuring easy backup of media files and emails.

Here are the key advantages of downloading the Apple Mail emails to the external hard drive:-

• This portable solution provides extra storage for managing the ample email data with attachments. Additionally, compared to the internal drive, the external drive doesn’t retain the changes of data loss due to system crashes, malicious attacks, etc.
• Another reason to save Mac Mail to external hard drive is to allow professionals to achieve permanent email backup. With this, users can easily carry and share email data irrespective of any risk.
• Downloading Apple Mail data to an external drive offers data security and prevents physical data. Hence, users can protect crucial emails for future events without facing any challenges.

Overall, saving Mac Mail emails to an external drive offers storage management, data security, and a portable solution. Now, seeking the method then, walk through the below section to find different approaches.

Manual Guide to Backup Apple Mail to External Hard Drive

In the following section, we will discover the step-by-step guide to accessing the Apple Mail emails into an external drive. Since the Mac Mail only exports mailbox data in .mbox file format. So, there are no options to change the email file extension. Now, let’s walk through the steps:

1. Start with Apple Mail on your macOS.
2. Select the necessary mailbox folder > Mailbox.
3. After this, move to Export Mailbox.
4. Now, choose the required destination path > Choose. ‘

With this, users can successfully save Mac Mail to external hard drive. It is a convenient way to access the data on the desired destination. Unfortunately, investing in a manual guide isn’t recommended by experts due to major drawbacks. Now, move to underline them at once.

Reasons Not to Choose Manual Solution

• It only provides a backup of Apple Mail emails in .mbox file format to the external drive. Unfortunately, this file format is not supported by major email clients including Mac Outlook.
• Another reason behind not opting for the manual guide to backup Apple Mail to external hard drive comes due to inconvenience and time-stealing factors, especially if having a large mailbox size.
• Often the feature of file corruption is higher in .mbox file format. In this case, it is suggested that Mac users look for a professional solution to download Mac Mail to an external drive.

Steps to Move Mac Mail Emails to External Drive

1. Run the SysTools recommended tool on your Mac system.
2. Move to the Browse MBOX option to upload the Apple Mail MBOX file.
   
3. Switch to Export Type, and select the desired file format.
   
4. Select “Change” to access the data into the external drive.
5. Lastly, press Export to backup Apple Mail to external hard drive.

People Asked About Save Mac Mail to External Drive

Q. How to backup Mac Mail emails to external drive on Mac?
There is an easy and simple step guide to access Apple Mail to any external drive:-

1. Run the above-mentioned automated software on your macOS.
2. Upload the Apple Mail MBOX file and press Next.
3. From the export type, choose the necessary email file format.
4. Move to Change to access the data into the desired external drive.
5. Lastly, tab on Export to complete the process.

Q. What is the benefit of saving Apple Mail to external hard drive?
The advantages of downloading the Mac Mail app to external drive include portable email backup and securing email data from physical data such as hardware failure, unwanted crashes, software issues, etc. With this, users can easily manage the Apple Mail data irrespective of occupying hard disk storage.

Similar Blog:

• How to Fix Apple Mail Not Syncing with Gmail?
• Why Mac Mail Not Receiving Emails?

The Bottom Line

In this article, we have outlined the two different approaches to backup Apple Mail to external hard drive. The manual method offers unwanted challenges and even leads to data loss. Choosing an expert-suggested solution is more relieved compared to a free guide. With this, users can easily organize and archive backup copies of Mac Mail emails on the external drive.