How to Archive Hotmail Emails to Computer?

Summary: Archive Hotmail emails to computer system? Then you have to read this complete article to know how to archive emails from Hotmail to the local system with complete mailbox data.

But, before starting the procedure to archive Hotmail emails to a computer. Let’s first understand the needs. Why do users want to archive Hotmail emails to their local systems or computers?

Hotmail Emails: Reasons to Archive Them?

There may be different reasons for users to archive email messages from Hotmail to a computer. The following are some of the reasons users insist on archiving emails from Hotmail accounts:

1. Cloud data is more secure than on-premises data, but there is still the risk of being hacked or infected with viruses.
2. Users keep backups of their Hotmail emails on hard drives because cybercrime and other cyber-related issues are on the rise.
3. Occasionally, users download Hotmail emails to their computers due to limited storage.
4. Accessing Hotmail / Outlook.com emails offline can be made easier by saving them to a hard drive.
5. There is no way that anti-virus software can hack into saved data items.
6. Hotmail backup files can be converted into multiple file formats and imported into various email clients.

There are a number of reasons why Hotmail emails should be saved to the hard drive. In order to resolve this query, let’s move forward. What is the best way to export all my emails from Hotmail?

How to Archive Hotmail Emails to Computer Directly?

Emails can be exported from Hotmail to a local system in a number of ways. Having tested numerous accounts, we have concluded and shared the official free manual method for backing up Hotmail emails.

In contrast, you can utilize professional software or automation to execute instant email backup without having to configure anything.

Here are some manual and automation solutions you can explore. Continue reading this comprehensive guide to know how to archive Hotmail emails to the computer system.

Best Way to Archive Emails from Outlook.com Account

In order to take a complete backup of your emails from your Hotmail account, there are two best approaches.

Users will learn the two best manual methods for saving Hotmail emails without needing any additional software. Alternatively, there are other ways to archive Hotmail emails to a computer without experiencing any technical difficulties.

Continue reading to know the best ways to archive Hotmail / Outlook.com emails to a computer that didn’t come yet!

Manually Save Hotmail Emails to the Local System

Manually, there are two options available for users to archive emails from their Hotmail accounts. The first one is to use the Export Mailbox option to archive the complete Hotmail mailbox data.

On the other hand, save the Hotmail email message body. This method can only be used to archive only selective Hotmail emails.

You can also use the Print option to save Hotmail email in PDF file format.

Technique 1: Hotmail Export Mailbox Option

In this method, we are going to describe the Hotmail export mailbox feature to archive complete Hotmail mailbox data. Start the procedure by following the below step-by-step guide with complete screenshots.

Step-1: Start the archive Hotmail emails to Computer procedure by logging into your Hotmail.com email account.

Step-2: Now, click on the right-sided Gear icon option. Then, select the “View All Outlook Settings” option.

Step-3: Afterward, click the General settings option and then the Privacy and Data section.

Step-4: Then, you see an Export Mailbox option in the Export Mailbox section.

Step-5: Click the button to start the archive Hotmail emails to the computer procedure. It will take up to 4-5 days to complete.

Step-6: As soon as the process is completed, you will get a backup download link from Microsoft.

Finally, click on the provided download link. In this way, you can officially back up Hotmail emails to a local drive or into any other computer system.

Note: If you decide to use this method, you may find it simple and hassle-free. Consequently, there are no free tools available that allow you to archive Hotmail emails on your computer. In the event that Microsoft provides you with a free option for backing up your Hotmail data. Therefore, you need to filter out you’re complete mailbox data in a hierarchical file structure.

Moreover, manually archiving Hotmail emails comes with numerous limitations. Having said that, let’s take a look at some of the most common limitations in order to gain a better understanding of them.

Limitations of Manually Archiving Hotmail Mailbox Data

There are some technical limitations to the above solution. Here are some highlights:

• There is no option to select mailbox folders
• Secondly, the process is time-consuming
• There is no option to filter emails

Technique 2: Manually Save Individual Email Messages

Using the manual approach, you can save individual emails in the EML format on your computer. Email bodies are ultimately saved in EML files.

Step-1: Open a message that you wish to save on your computer in a web browser using Hotmail.com or Outlook.com.

Step-2: In the email, there are three dots that can be clicked to take more action.

Step-3: Select View Source Code from the View mode.

Step-4: You can copy the whole body of the email by clicking Ctrl + A in the email’s source code.

Step-5: Alternatively, you can save the EML file as an EML file after pasting the selected part into a file. Also, you have the option of choosing another option.

Step-6: If you are asked to save an HTML file, save it with a .eml extension.

You can save the file anywhere on your computer.

Limitations of Manually Saving Single Hotmail Emails

• Only the body of the message can be saved, not the attachments.
• Emails can only be saved in EML format as a single message.
• It is not possible to save tables, images, or other animations in an EML file.
• During the saving process, the message content can be changed.

Archive Hotmail Emails to Computer Professionally

The purpose of this is to professionally archive the emails from the Hotmail account to safely back up your Hotmail data in your system. Moreover, In order to archive Hotmail emails to any local system or computer hard drive, you must install the SysTools Hotmail Email Backup Tool. This application allows you to store your Hotmail account data in any desired location.

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In addition to archiving multiple Hotmail accounts, this master software also allows you to export Hotmail emails to PST and other file formats. Also, you do not need to be a technical person to configure your Hotmail account by entering the port number, IMAP server, receiving address, and all.

Here are the steps you need to follow to begin the process.

Before You Start:

• Ensure Two-step verification is turned ON in your Hotmail account.
• Now Generate an App Password in Hotmail for secure access:
  • Go to Microsoft Security Settings.
  • Enter your Outlook.com ID and sign in.
  • Click on Security.
  • Select Manage how I sign in.
  • Tap on App Password.

Steps to Archive Hotmail Emails to Computer Hard Drive

Simply follow the below-mentioned process to archive emails and other data from the Hotmail.com account.

Step-1: Start the procedure by adding the Hotmail account by entering the Hotmail id and App password into the empty sections. And then hit the Login Button.

Step-2: Now, in the Backup section, select the main three fields:

• Select Export Format
• Select Category
• Select Destination

Step-3: After selecting all three options, select the Start button to begin the archive Hotmail emails to computer process.

Step-4: As soon as you hit the Start button the process will begin to function. You can preview the process.

The Direct Way to Archive Hotmail Emails

Many users have reported problems while trying to archive Hotmail emails to a hard drive manually or DIY. As a result, it is recommended that users use the direct method to back up Hotmail (Outlook.com). This high-tech utility allows users to download & back up their emails from Hotmail to hard drives or PCs. Free Hotmail emails can be downloaded and backed up using the demo version of this utility.

What Advantages of This Utility to Archive Emails?

1. In addition to PST, MBOX, EML, PDF, MSG, and other file formats, the Hotmail email backup tool allows users to download Hotmail emails in multiple file formats.
2. Transfer or migrate Hotmail emails by selecting desired file name. Also, this tool provides you file naming option as well.
3. Save and download emails from Hotmail to a local hard drive.
4. The emails can be filtered before being backed up or downloaded.

Summing Up

Archive Hotmail emails to a computer by reading this complete guide. Here, we described the best methods or ways to download Hotmail emails to a computer system or into any local operating system. Use the best approach we mentioned above to perform the Hotmail email archive process.