How to Archive Emails in Gmail by Date from Inbox in Bulk?
Does an overloaded Gmail inbox annoy you? Choosing the “Delete” button can help you to declutter your mailbox. If your old emails still hold importance, deleting them isn’t the better choice. Instead, you should learn how to archive emails in Gmail by date to manage your inbox. So, let’s dive into this article to discover the best ways.
What Happens to Archived Emails in Gmail?
Do you think the archive option in Gmail frees up the space? Let’s clarify this before learning how to archive emails in Gmail. The feature of “Archive” is considered another smart option to organize the Gmail inbox instead of deleting the messages.
Archiving helps you to keep the old email messages without moving them into the trash folder. It is a convenient way to make your Gmail inbox tap less crowded. The question is what happens if Gmail emails get archived — all the archived messages go to the “All Mail” label instead of inbox.
Interestingly, it reappears when anyone replies under the same message. Therefore, archived emails never get deleted and occupy space in your Gmail mailbox.
Now, let’s move to learn how archiving in Gmail works:
- Email Management: Gmail archive all emails to organize the mailbox. It effectively follows the rules of email management which help you to seamlessly manage your email thread instead of deleting them.
- Storage Management: If your Gmail account storage full then, the feature of archiving email doesn’t help you to expand the space. Moreover, all the archived emails are moved to the “All Mail” tab and take storage like before.
- Less Crowded Inbox View: The overloaded inbox view results in less productivity and poor inbox email management. Here, choosing the archiving feature you can easily clean up the inbox view while moving the clutter into the archive folder (All Mail).
Overall, archiving the messages in Gmail helps you to focus on important emails in your inbox. Additionally, you need to know how to archive emails in Gmail by date to find or move redundant emails easily.
How to Archive Emails in Gmail
Here, we will discover the stepwise guide for Gmail archive all emails, making the inbox more focused and productive. Take a look at how to archive multiple emails in Gmail:
- Start with Gmail.
- In your inbox label, pick the emails to archive.
- After selecting the emails, tap on the Archive button from the top.
- Now, you can see all the archived emails in your “All Mail” folder.
How to Archive Bulk Emails in Gmail
Do you want to archive thousands of Gmail messages? It highlights the need to know the steps for how to archive bulk emails in Gmail or mass archive Gmail emails at once. Now, let’s learn the step guide:
- Login to your Gmail via any web.
- In the Gmail inbox, navigate to the checkbox > mark it.
- Move to Select all messages.
- Pick the Archive feature from the top.
- Lastly, hit the button to archive the entire Gmail inbox.
By following these stepwise guide, you can bulk archive the Gmail messages to make your inbox look manageable and less overloaded. Moreover, it is considered the quick and easy way to archive all the messages at once in your Gmail.
How to Archive Emails in Gmail by Date
If you wish to know how to archive Gmail by date or Gmail archive all emails before a certain date? It is yet another way to Gmail archive all emails older than a particular date. It helps you to archive messages of specific dates from your Gmail inbox. Here are the steps for how to archive emails in Gmail by date:
1. Go to your Gmail account.
2. In the display search bar, enter the date range criteria like:
- Emails Before Specific Date: type – before:YYYY/MM/DD.
- Emails After Specific Date: type – after:YYYY/MM/DD.
- Between Any Two Dates: type – after:YYYY/MM/DD before:YYYY/MM/DD.
3. After using any of these date rules, select the display emails.
4. Move to select all conversations in blue text.
5. From the top toolbar, hit the Archive button.
6. Lastly, verify the archived emails in the “All Mail” folder.
These are the steps based on specific rules i.e. date range filter to archive Gmail messages by particular date. Using this method you can declutter your Gmail inbox fast and ensure keeping it more organized.
How to Auto Archive Emails in Gmail
Previously, we knew about how to archive emails in Gmail using date range. Trying out a manual way to archive Gmail emails can eat up your time and impact your productivity. If you want to automate your task.
Here are the steps for how to auto archive your Gmail messages to enjoy a decluttered inbox without any manual labor:
- Open Gmail and login.
- Navigate to Show search options from the search bar.
- Here, specify the criteria to archive emails using filters like sender, has the words, keyword, or more.
- Once it’s done, tap on Create Filter.
- In the next popup dialog box, mark “Skip the Inbox (Archive It)”.
- Lastly, hit Create Filter.
Using the above steps, you can automatically archive unimportant or old Gmail emails by skipping the inbox label. Moreover, it is the fastest and easiest way to set up rules for managing a clutter-free Gmail inbox. The perks of using this method help you to get a streamlined inbox to perform immediate actions.
How to Archive Emails in Gmail by Date – Try the Gmail Archive Tool
In the earlier discussion, we have provided the steps for how to archive emails in Gmail. Since the freeware solution incorporated the risk of losing important Gmail messages. So, try the smart solution i.e. Gmail archive tool to archive the Gmail emails locally on your computer or PC.
The best Gmail email archival software is SysTools Gmail Email Backup Software which works with both Win and Mac OS. It is an advanced yet most reliable tool to bulk archive Gmail emails. To do so, you need to first create a dedicated Archive folder and keep all the archived messages.
After this, download this tool to backup the archive label. With this, you can easily download the archived emails with attachments on the desired file extension and secure them in your PC or external drive. Additionally, archiving emails take up the space that gradually fills your storage.
If you want to manage your archived Gmail messages like a pro then, pick the Delete After Download option of this tool. It helps to backup the archived folder and directly delete it from the Gmail mailbox. With this, you can access your archive message locally while enjoying extra space for Gmail emails. So, try this expert-recommended solution to archive your Gmail emails.
Alternative Tip – Archive Gmail Message Thread Using Google Takeout
Google Takeout can be used to archive email and save it locally. It is not possible to archive emails in Gmail by date using Takeout. This utility only allows the user to select labels and export emails from Gmail in MBOX file format.
Consequences of Using Takeout
However, Takeout is the best and most effective manual solution to archive emails in Gmail when the mailbox size is small. But fails when there is a large number of emails also has so many drawbacks as well.
- This method needs fast and smooth network connectivity.
- If the process is interrupted in between, it cannot be resumed.
- It is a very lengthy and time-consuming process.
- Archive complete Gmail account data, no such option to archive selected Mail.
How to Archive Messages in Gmail through Google Takeout?
1. First of all, Log in to your Gmail account to archive Gmail mailbox data
2. Then, use the left panel of the screen to navigate the Personal info & privacy >> Control your content
3. Now, in the Download or transfer your content section, go to the Download your data box and click on the Create Archive option
4. Now, click on Select None at the top of the screen, then slide the toggle next to Gmail
5. You can either download your all email items or use the drop-down menu to choose the specific Gmail labels
6. After this, click on the Next button
7. Now, you need to choose the File Type, Archive Size, & Delivery Method
8. Finally, click on the Create Archive button.
After performing the above-mentioned step, you have created the archive of your Gmail emails. Now, you can save it locally.
Archive Gmail account using Google Takeout is an easy task but it has some disadvantages like:
- The archive process can be stopped in case of Internet connection loss
- Cannot archive Gmail folder (particular mailbox) from Google account
- No option to archive Gmail Offline in multiple formats
FAQs on How to Archive Gmail Emails
Q. Does archiving email messages save space in Gmail?
No, the feature of archiving doesn’t free up the space in your Gmail. Instead, it is a smart approach to make your inbox look tidy while avoiding clutter. With this, you can pay more attention to important emails in your Gmail inbox. Moreover, you can choose the “Delete” button if you want to increase Gmail storage.
Q. Where to find archived emails in Gmail?
There is no dedicated folder or “archived emails” so, all the archived messages move to the All Mail label. Follow the below steps to learn how to see archived emails Gmail:
- Visit Gmail and login.
- In the top search bar > write – in:archive.
- After this, you can find all the archived emails at once.
Additionally, you can directly go to the “All Mail” folder. Here, type the specific date and search to see the archived messages.
Q. Where do all my archived messages go in Gmail?
All your archived emails go to the All Mail folder. Here, the archived emails remain until there is a reply in the same message thread. Once anyone replies to the email, it will automatically appear in your Gmail inbox.
Q. How to Gmail archive all emails older than a specific date?
To bulk archive old Gmail message thread, here is the stepwise guide for how to archive Gmail by date for old messages:
- Start with Gmail and login in.
- On the search bar, apply the date range rule.
- Type – before:YYYY/MM/DD to find old emails.
- Select all the emails > pick the Archive option.
- Lastly, check the archived emails on the All Mail label.
Q. How do I archive thousands of emails in Gmail?
Gmail offers a very efficient archive function with its In-built feature list. This option lets you archive any number of messages within your Gmail account.
Concluding Words
In this guide, we learned the methods for how to archive emails in Gmail by date. Additionally, we discovered the best ways to archive multiple Gmail messages. After archiving the messages, you can find them in the All Mail folder. Since the manual way consumes time, try the SysTools Gmail archival tool to backup and manage the archived emails offline.
