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A guide to view data in a PST file without Outlook. Also, print & save PST emails with attachments into PDF.
Pre-Requisites
Next, click on the Add File button as highlighted on the screen to add the PST files that you want to view & save.
Next step is to select the PST files from the system for conversion. Here you will find two modes to select the PST file.
Choose preferred mode for PST file selection and add the file into the application. There are two Add File options:
Click on the "..." (three dots) button to browse the PST file.
Navigate and select the destination and click on "Open" Button.
Now, the selected file will be displayed in the text box corresponding to the "PST File" text.
If your emails are encrypted with any encryption like SMIME or OpenPGP, there is an option to remove the respective encryption from the PST file. Click on the checkbox to Remove Encryption
It will open a dialogue box to enter encryption details. Choose it for the file decryption.
For Single key: Select Encryption type (SMIME / OpenPGP) and key. Also enter the password for the key. Then, Click Done.
For Multiple key: Select a CSV file having the key paths of all the encryption keys. For creation of CSV file, a sample is provided for assistance.
Then, select the Scan Mode. There is two scan modes offered: Quick Scan and Advanced Scan.
Note: If the corruption of PST file is minimum, Quick Scan will scan all the files in the PST file. In case of higher file corruption, select Advanced Scan option.
Now, for searching the PST file, there are two options offered:
In Search Selected File, you need to choose a particular Drive (C:\, D:\,https://www.systoolsgroup.com) to search the PST file within selected drive.
If you don't know the location of PST file, then choose the option of Search All Drive. It will search the whole system for PST file, and will list it.
Now, click on Search button. It will search the PST file within the whole system or selected drive as particulars set.
If your emails are encrypted with any encryption like SMIME or OpenPGP, there is an option to remove the respective encryption from the PST file. Click on the checkbox to Remove Encryption .
It will open a dialogue box to enter encryption details. Choose it for the file decryption.
For Single key: Select Encryption type (SMIME / OpenPGP) and key. Also enter the password for the key. Then, click Done.
For Multiple key: Select a CSV file having the key paths of all the encryption keys. For creation of CSV file, a sample is provided for assistance.
Then, select the Scan Mode. there is two scan modes offered: Quick Scan and Advanced Scan.
If the corruption of PST file is minimum, Quick Scan will scan all the files in the PST file. In case of higher file corruption, select Advanced Scan option.
After the scanning of PST file is completed, a dialogue box will appear asking to save the scan for future. Choose Yes or No as required.
View Outlook PST Items
After scanning, the software loads the entire PST file items and you can preview it with integrated Outlook graphical interface.
You can view emails in normal view by clicking on Normal Mail View tab as shown on screen.
The email message can also be previewed in Hex format. To view the email in Hexa-decimal format, click on Hex tab.
To view the Properties of an email, there is an option of Properties view. It previews the addtional details of the message.
An additional view is available to view the Message Header details. Click on Message Header tab to view the details.
Next, to view the properties of an email like received date, sent date, email id's, attachments info etc. Click on the MIME option and the screen will appear as shown.
Another available view for the file is the HTML format. Choose the HTML tab to view the email in HTML format.
Additionally, in order to view the file is the RTF file format. Choose the RTF tab & view email with is original formatting in RTF view.
In order to view the attachments of any specific email, simply select that mail and click on the Attachments tab to view the attachment.
Preview Attachments of PST file contacts, calendar, tasks, and journal items.
View Contacts with Attachments
View Calendar with Attachments
View Tasks with Attachments
View Journal with Attachments
Search Mail within Scanned PST file: Find the specific email within single or multiple scanned PST file with the help of advance Search option. As shown, software provides a number of searching options for user like Operator (AND, NONE, OR) and Criteria (Mail & Attachments), click on Add Criteria option to add different search criteria:
To search specific data, choose an operator and enter an email id. After that click on Search Icon.
You need to choose temporary path here, our product will save indexing data. So you must have full access on this folder path. How to provide full access? Watch video.
Once the search completed, you can view all your search data. Now, to remove duplicate data items select the data and click on the Remove Duplicate button.
You can also export the search result. Choose the result and click on the Export button.
There is an option to export selected emails from a folder. For this, select files you want to export and then, click on Export Selected option
Now, choose PDF option.
Click on Adv. Settings to add additional settings while converting the PST file to PDF.
The Advanced Settings is categorised into four sections:
Under the General Settings, following options are available:
On the Page layout menu, different options are available:
Under the Attachment option, different attachment setting options are provided:
Under the Bates Number, following options are available:
Click on Browse and navigate a location to save the resultant PDF file. And click OK:
Click on Export button to start the file conversion process.
An 'Export Process Completed' window will appear on the screen confirming the successful export of the data. Click on OK:
The Software shows you the export detail. Click on Save to export the detail to a .csv file.
Browse the folder to save the .csv file and enter the name to save the file. Click on Save:
The following prompt will be generated and showing the report is saved successfully. Press OK.
Navigate the location and preview the Resultant PDF files.
If you need to print the PST file data, then choose Print option.
Click on Adv.Settings to add additional settings while printing the PST file. The Advanced Settings is categorised into four sections:
Under the General Settings, following options are available:
On the Page layout menu, different options are available:
Under the Attachment option, different attachment setting options are provided:
Under the Bates Number, following options are available:
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