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Know How SysTools Outlook.com Backup for Windows Works

Step by Step Procedure to Operate Outlook.live.com Backup Tool on Windows Platform

Application Pre-Requisites

Outlook.com Backup for Windows

STEP 1

Go to the start menu click on All Programs ยป SysTools Outlook.com Backup.

Once the software is launched, select your preferred language

start

Provide the credentials for the Outlook.com account as shown below:

login

Click on "Login" Button.

STEP 2

Select the Export Format & according to that select the Naming Convention

The tool offers the following formats to backup Outlook.com data:

login

Select Any File Type to Export the Data

STEP 3

From the drop-down menu, select the export format as "PST"

eml1

Check on Use Outlook Mode if MS Outlook is installed on your system. It allows you to backup Outlook.com calendars in PST format.

eml2

STEP 4

Select the Category of items to backup from Outlook.com account. The tool offers categories such as Emails, Contacts, Calendars, Documents, Tasks and Notes

eml2

STEP 5

Click on the Browse button to select the location to save backup

eml3

Select the folder where you wish to save the backup file and click OK

eml3-1

STEP 6

Enable "Delete After Download" option to delete emails from Outlook.com server after completion of the backup

eml4

STEP 7

Click on Apply Filter button for selective data backup

eml4

To backup paritcular folder emails only use the folder filter option. And, for taking backup of emails according to date-range enable "Date Filter" option.

eml4

STEP 8

Once the backup is completed, in the next backup attempt enable Incremental Backup" feature to take backup of emails received previous backup attempt.

The tool will skip all the items backed up in previous process and only export data received in Outlook.com account after previous backup.

STEP 9

Once all the fields are filled, click on Start button to begin the backup process

During the backup process you can preview the live status of the backup from the tool window.

pst9

STEP 10

Once the process is completed, it will pop-up a message as shown below

pst6

STEP 11

The output of Outlook.com backup in PST format will be as follows:

pst6

STEP 3

From the drop-down menu, select the export format as "PDF"

pst1

STEP 4

Select File Naming Convention option and choose a format to download the email data in your desired manner.

By default the File naming is set to Subject. Alternatively you can choose from:

pst2

To download the attachments of each email locally, enable "Save Attachment on Disk

pst2

STEP 5

Select the mailbox Items from the Select Category section to download Outlook.com account data. You can deselect Mails, Contacts, Calendars, Documents, Task and Notes as required.

pst3

STEP 6

Click on the Browse button to select the location to save backup

pst4

Select the folder where you wish to save the backup file and click OK

pst4-1

STEP 7

Enable "Delete After Download" option to delete emails from Outlook.com server after completion of the backup

pst5

STEP 8

Click on Apply Filter button for selective data backup

pst6

To backup paritcular folder emails only use the folder filter option. And, for taking backup of emails according to date-range enable "Date Filter" option.

pst6

STEP 9

Incremental Backup: Once the backup is completed, in the next backup attempt enable Incremental Backup" feature to take backup of emails received previous backup attempt.

The tool will skip all the items backed up in previous process and only export data received in Outlook.com account after previous backup.

STEP 10

Once all the fields are filled, click on Start button to begin the backup process

pst8

During the backup process you can preview the live status of the backup from the tool window.

pst8

STEP 11

Once the process is completed, it will pop-up a message as shown below

pst9

STEP 12

The output of Outlook.com backup will be as follows:

pst9

STEP 3

From the drop-down menu, select the export format as "MBOX"

msg1

STEP 4

Select the Category of items to backup from Outlook.com account. The tool offers categories such as Emails, Contacts and Calendars

msg2

STEP 5

Click on the Browse button to select the location to save backup

msg3

Select the folder where you wish to save the backup file and click OK

msg3-1

STEP 6

Enable "Delete After Download" option to delete emails from Outlook.com server after completion of the backup

msg4

STEP 7

Click on Apply Filter button for selective data backup

msg5

To backup paritcular folder emails only use the folder filter option. And, for taking backup of emails according to date-range enable "Date Filter" option.

msg5

STEP 8

Once the backup is completed, in the next backup attempt enable Incremental Backup" feature to take backup of emails received previous backup attempt.

The tool will skip all the items backed up in previous process and only export data received in Outlook.com account after previous backup.

STEP 9

Once all the fields are filled, click on Start button to begin the backup process

msg7

During the backup process you can preview the live status of the backup from the tool window.

msg7

STEP 10

Once the process is completed, it will pop-up a message as shown below

msg8

STEP 11

The output of Outlook.com backup in MBOX format will be as follows:

msg8

STEP 3

From the drop-down menu, select the export format as "EML"

pst1

STEP 4

Select File Naming Convention option and choose a format to download the email data in your desired manner.

By default the File naming is set to Subject. Alternatively you can choose from:

pst2

STEP 5

Select the mailbox Items from the Select Category section to download Outlook.com account data. You can deselect Mails, Contacts, Calendars, Documents as required.

pst3

STEP 6

Click on the Browse button to select the location to save backup

pst4

Select the folder where you wish to save the backup file and click OK

pst4-1

STEP 7

Enable "Delete After Download" option to delete emails from Outlook.com server after completion of the backup

pst5

STEP 8

Click on Apply Filter button for selective data backup

pst6

To backup paritcular folder emails only use the folder filter option. And, for taking backup of emails according to date-range enable "Date Filter" option.

pst6

STEP 9

Incremental Backup: Once the backup is completed, in the next backup attempt enable Incremental Backup" feature to take backup of emails received previous backup attempt.

The tool will skip all the items backed up in previous process and only export data received in Outlook.com account after previous backup.

STEP 10

Once all the fields are filled, click on Start button to begin the backup process

pst8

During the backup process you can preview the live status of the backup from the tool window.

pst8

STEP 11

Once the process is completed, it will pop-up a message as shown below

pst9

STEP 12

The output of outlook.com backup in EML will be as follows:

pst9

STEP 3

From the drop-down menu, select the export format as "MSG"

pst1

STEP 4

Select File Naming Convention option and choose a format to download the email data in your desired manner.

By default the File naming is set to Subject. Alternatively you can choose from:

pst2

STEP 5

Select the mailbox Items from the Select Category section to download Outlook.com account data. You can deselect Mails, Contacts, Calendars, Documents, Task and Notes as required.

pst3

STEP 6

Click on the Browse button to select the location to save backup

pst4

Select the folder where you wish to save the backup file and click OK

pst4-1

STEP 7

Enable "Delete After Download" option to delete emails from Outlook.com server after completion of the backup

pst5

STEP 8

Click on Apply Filter button for selective data backup

pst6

To backup paritcular folder emails only use the folder filter option. And, for taking backup of emails according to date-range enable "Date Filter" option.

pst6

STEP 9

Incremental Backup: Once the backup is completed, in the next backup attempt enable Incremental Backup" feature to take backup of emails received previous backup attempt.

The tool will skip all the items backed up in previous process and only export data received in Outlook.com account after previous backup.

STEP 10

Once all the fields are filled, click on Start button to begin the backup process

pst8

During the backup process you can preview the live status of the backup from the tool window.

pst8

STEP 11

Once the process is completed, it will pop-up a message as shown below

pst9

STEP 12

The output of Outlook.com backup in MSG format will be as follows:

pst9

STEP 3

From the drop-down menu, select the export format as "VCF"

pst1

By default Contacts will be selected, while others Categories greyed out

pst4

STEP 4

Click on the Browse button to select the location to save backup

pst4

Select the folder where you wish to save the backup file and click OK

pst4-1

STEP 5

Once all the fields are filled, click on Start button to begin the backup process

pst8

During the backup process you can preview the live status of the backup from the tool window.

pst8

STEP 6

Once the process is completed, it will pop-up a message as shown below

pst9

STEP 7

The Output of Outlook.com Contacts in VCF format will be as follows:

pst9

STEP 3

From the drop-down menu, select the export format as "ICS"

pst1

By default Calendar will be selected, while others Categories greyed out

pst4

STEP 4

Click on the Browse button to select the location to save backup

pst4

Select the folder where you wish to save the backup file and click OK

pst4-1

STEP 5

Once all the fields are filled, click on Start button to begin the backup process

pst8

During the backup process you can preview the live status of the backup from the tool window.

pst8

STEP 6

Once the process is completed, it will pop-up a message as shown below

pst9

STEP 7

The output of Outlook.com calendars backup in ICS format will be as follows:

pst9

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