OST Viewer Pro: Know How it Works!

Click Add File to start the process of adding .ost file in application.

As soon as you click on the Add Files button, "Add File" Window pops up to let you select one of the given options like Select / Search OST files

Click on the "Select File" radio button and browse the OST file click on the “...” button.

If you click on "Search File" option, then there are two more options for searching the OST in the system. Search Selected Drive: : To search the OST file from Selected Drive.
Search All Drive: To search the OST file from all the Drives.

Now the user can Select Search Selected drive option.

Software shows the available OST files in your system. Now, select the file which you want to Add.

The user can also select the "Search All Drive" option to browse the OST file in software.

After the searching process is completed, the software displays the list of OST files stored in the drives in the system as shown.

SysTools OST Viewer software supports to remove two Outlook Email Encryptions SMIME and OpenPGP.

1. SMIME: This encryption type encrypt Outlook OST emails using Certificates.
2. OpenPGP: This encryption type encrypt Outlook OST emails using Public and Private Keys.

Important Note : Read this To remove encryption from Outlook OST Email Messages:

The software provides two modes for scanning: Quick and Advance.

1. Quick scanning mode: Provides faster recovery of OST files.
2. Advance mode: If you are not able to view the data after using quick scan mode or if the OST file is highly corrupted then use the Advance scan mode. As it is designed for deep data recovery task. This Software support Advance Scan on 64 bit OS also.

The software will start the scanning process of OST file.

Click on Yes button if you want to save the scan results for the OST file.

User can preview mail according to desired like, Normal View, Hex View, Properties View, Message Header View, MIME View, HTML View, RTF View, Attachments also.

Normal Mail View of email is shown below in which user can view the email in usual way:

User can select preffered one items which he wants to view like Calendar View, Contact View, Task View, Notes View, Journal View

Click the Search button to find the specific email within single OST or from multiple OST file:

Tool also provided Support to Search Calendars using different criteria.

The user can also search email attachments using add criteria options.

User can export OST email data in two ways:

(a) Export selected Emails : In order to export selected email data, check-mark the box corresponding to required emails. Then, press right click and choose Export option.

An Export Options window will appear as shown below. Now, fill all the required details to proceed.

(b) Export All Folder : To export all the OST folders, directly click on Export button from the menu bar. Then fill required details to proceed further.

This software provides two option to export options.

1. Export as PDF file
2. Print Email-Items

Export as PDF Format

Click on the "PDF" Radio button and click on the "Advanced Settings" button

On the Advanced settings you can specify the settings for PDF file conversion, the software gives 3 different tabs for arranging your PDF file efficiently.

In General Settings option you will get the following settings.

1. Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
2. Categories: This includes the mails, contacts, calendars, task, etc.
3. Date filter option: You can provide the from date and to date interval in order to perform the selective export.

In Page Layout option you will get the following settings

1. Margin: It provides option to set Top, Bottom, Right, Left margin of each page with a minimum of 2.0mm to maximum of 10.0mm.
2. Paper layout: In Paper layout settings, you can choose Paper Orientation and Page size.
3. Header and Footer: In this setting, user can save the Header Text and Footer Text within the PDF pages.

You can choose Landscape or Portrait in Page Orientation and A3, A4, Letter for Page size as per requirement.

In Attachment option, you will get the following options

1. Save all Attachments on pin: This option is provided to save email attachments on pin with their corresponding email.
2. Append Attachments in PDF body: By using this option, user can save attachment with the PDF of its correspondng email message.
3. Save all Attachments in their native format: It helps users to save all the attachments with their original file format.

In Bates Number option you will get the following settings.

1. Bates Number Format: You can set Start Number, its Increment by value and its Position accordingly.
2. Date Stamp: You can choose the Format and its Position as per requirement.

Now, Click on the "Browse" to button to save the OST file data

Now, Navigate to the required destination location folder to save the PDF file.

The address location (path) of the selected destination folder will be displayed in the corresponding text box of "Browse" button.

Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OST file in the resultant PDF file generated.

Click on "Export" button to save the previewed items in PDF file format.

Once the export process is complete, Then the following message would be prompted. Click on "OK".

The Export Report will be generated showing the success and fail count for the export process. Click on the "Save" Button to Save Export Report in the CSV file format.

Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

The following prompt will be generated as follows as the report is saved successfully. Press OK.

Now you can verify the items exported after using OST Viewer Pro software.

Go to the location where you have saved the PDF file in your machine:

Tool also provides the option to Print Email items the user can choose this option according to their requirements. Click on "Export" button to start the export process.