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A Step by Step Guide to retrieve data from severely corrupted or damaged Outlook OST Files
Using SysTools OST Converter Tool
You can safely repair and Convert data from a corrupted Outlook OST or ScanPST Created BAK file(s).
After downloading the software, start the installation process. You can select any language from the list (English, French, Japanese, Portuguese, Spanish, Chinese, Deutsch, Italian, Russian, Indonesian, Netherland, Danish, Hungarian, Norwegian, Polish, Swedish, Turkish, Vietnamese, Czech, Thai) as per your requirement.
Now start and check all the steps of SysTools OST Converter. You will see the main screen of software as shown in below image:
As soon as you click on the Add Files button, "Add File" Window pops up to let you select one of the given options like Select / Search OST / BAK files
Click on the "Select File" radio button and browse the OST file click on the “...” button.
Now, Browse the desired OST file, select it and click on "Open" button.
If you needs to repair and Convert Outlook.bak files, then select the required BAK file created by ScanOST from the location and click on "Open" button.
If you click on Select Search Option then there are two more options for searching the OST / BAK files in the system.
Select "Search Selected Drive" to get all the OST / BAK file stored in a particular local drive. Press "Search" button.
Click OK when 'Search successfully Completed Message' Pops up.
After the searching process is completed, the software displays the list of OST and BAK files stored in the selected drive as shown.
Select "Search All Drives" to get all the OST / BAK files stored in all drives in your system. Press "Search" button.
Click OK when 'Search successfully Completed Message' Pops up.
After the searching process is completed, the software displays the list of OST and BAK files stored in the drives in the system as shown.
SysTools OST Converter software supports to remove two Outlook Email Encryptions SMIME and OpenPGP.
Now you can see the storage path of OST file. The software provides two modes for scanning: Quick and Advance.
Once the file is selected, Click on Add button to proceed further.
As soon as the scanning process is completed a dialog box appears confirming success of the scanning process, the left most panel displays the list of folders in the complete folder/directory hierarchy. Now user can save scan report if he needs. Click on Yes button if you want to save the scan results for the OST file.
The Left Panel of the software displays existing folders in Source OST files in 2 Fonts.
All OST file items can be previewed on the software interface as follows:
Normal Mail View: Select a particular Email to get a Normal Mail View of the e-mail data at the bottom pane.
Hex: Display data in hexadecimal format
Properties: Properties displays the additional information and other details of a selected emails.
Message Header: Display Message Header file information of selected email.
MIME: Display information in Internet standard that extends the format of a email.
HTML: Preview selected email in HTML file format
RTF: Preview selected email in RTF file format
Attachments: Preview Attachments present inside a particular email by clicking on the Attachments tab. It displays the list of attachments along with details present in the same & upon selection, the attachment is previewed on the bottom right corner.
The OST Converter tool displays deleted emails in Red Color in the preview panel, so that the user can easily identify the Converted deleted items from a OST file.
Now you can view all the folders and mailbox items. There are tabs: Mail, Calendar, Contacts, Notes, Journal and Folder list in the left side of the window to show specific OST file items.
Click on Mail to view only emails.
Click on Calendars tab to view events from all mailbox items.
Click on Contacts tab to view the address book information in the OST file.
Click on Tasks tab to view all Tasks in the selected OST file.
Click on Notes tab to view all Notes in the selected OST file.
Click on Journals tab to view all journals in the selected OST file.
First click on "PST" radio button and after that Click on the "Advanced Settings" button as shown below:
Now, Provide the following settings for OST to PST Conversion:
Split PST: To Split all the resultant PST files using size to avoid oversize issues while importing these PST files. Provide a specific file size, software will create same size PST.
Apply Date Filter to convert only required OST files into PST format
Check the Data Range checkbox after that provide start and end date to include only selected emails in the conversion process.
After providing data range click on Add button. Similarly you can add multiple data filter simultaneously.
You can Remove Applied Data filter by clicking on Remove button. Use this feature if required.
Categories: Check and Uncheck option to export the specific components of the OST file such as mails, contacts, calendars, Tasks, Journals, Notes.
After that click on Save button to save all applied advance settings.
On the previous menu, Click on the "Browse" button to provide destination folder to save the resultant file/s.
The Path of the file selected will be displayed in the corresponding text box to the "Browse" button.
Check "Maintain Folder Hierarchy" option to have same order of folders (with same name) as in source file in the resultant PST file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant PST file generated.
After applying all the required options, click on the Export button.
Once the export process is complete, Then the following message would be prompted. Click on "OK".
The following window will show the success as well as fail count as follows. Here click on the Save button to save report.
Click on the "Save" Button to Save Export Report in the CSV file format.
Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.
Click on the "MSG" Radio button and click on the "Advanced Settings" button.
Now, You can provide various advanced settings for OST to MSG Conversion:
Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
Date filter option: You can provide the from date and to date interval in order to perform the selective export. Click on Add button.
Select Date Range: Provide the "from" date and "to" date interval in order to perform the selective export. After that click on Add button.
You can also remove applied date filter, just click on Select and click on Remove button
Categories: This includes the mails, contacts, calendars, task, journals and notes etc. After that click on Save button.
Now, Navigate to the required destination location folder to save the MSG file.
Click on the "OK" button.
The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.
Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source file (PST) in the resultant MSG file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant MSG file generated.
Click on "Export" button to save the previewed items in MSG file format.
Once the export process is complete, Then the following message would be prompted. Click on "OK".
The Export Report will be generated showing the success and fail count for the export process.
Click on the "Save" Button to Save Export Report in the CSV file format.
Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.
Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.
Click on the "EML" Radio button and click on the "Advanced Settings" button.
On the Advanced settings you can specify the settings for OST to EML conversion:
Naming Convention: This refers to the naming scenario such as subject, subject + date, etc.
Date Filter Option: This refers to specifying the from date and to date to perform customized export for the files.
Select Date Range "Start Date" and "End Date".
After that click on Add button. You can repeat same process to add more then one date filter.
You can also remove applied date filtes, if required. Just click on the Remove button. At last click on the Save button.
Now, Navigate to the required destination location folder to save the EML file.
Click on the "OK" button.
The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.
Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OST file in the resultant EML file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant EML file generated.
Click on "Export" button to save the previewed items in EML file format.
Once the export process is complete, Then the following message would be prompted. Click on "OK".
The Export Report will be generated showing the success and fail count for the export process.
Click on the "Save" Button to Save Export Report in the CSV file format.
Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.
Here, you can see the Original File Path and Relocated File Path Details during Export process from the CSV file Created.
Click on the "HTML" Radio button and click on the "Advanced Settings" button.
On the Advanced settings you can specify the settings for OST to HTML file conversion:
Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
Date filter option: You can provide the from date and to date interval in order to perform the selective export, Provide Start and End Date. Repeat same process to apply more then one date filters.
You can also remove applied date filtes. Simply select the date range and click on Remove button.
Categories: This includes the mails, contacts, calendars, task, notes, journals, etc. After that click on Save button.
Now, Navigate to the required destination location folder to save the HTML file.
Click on the "OK" button.
The address location (path) of the selected destination folder will be displayed in the corresponding text box of "Browse" button.
Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OST file in the resultant HTML file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant HTML file generated.
Click on "Export" button to save the previewed items in HTML file format.
Once the export process is complete, Then the following message would be prompted. Click on "OK".
The Export Report will be generated showing the success and fail count for the export process.
Click on the "Save" Button to Save Export Report in the CSV file format.
Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.
Click on the "MBOX" Radio button and click on the "Advanced Settings" button.
On the Advanced settings you can specify the settings for OST to MBOX file conversion:
Date filter option: You can provide the from date and to date interval in order to perform the selective export. Simply select the Date Range Option checkbox and click on Add button.
Now Spacify the Start Date and End Date.
Verify provided date range and click on Add button. You can repeat same steps to add multiple date filters.
After applying date filters, you can remove unwanted filters as well. Just select and click on Remove button. After this click on Save button.
Now, Navigate to the required destination location folder to save the MBOX file.
Click on the "OK" button.
Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OST file in the resultant MBOX file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant MBOX file generated.
Click on "Export" button to save the previewed items in MBOX file format.
After completing Export process, you will see a successful message. Simply click on OK button.
Now, Specify the location where the CSV file is saved. Select CSV file and open to view export process report..
Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.
Click on the "PDF" Radio button and click on the "Advanced Settings" button.
On the Advanced settings you can specify the settings for OST to PDF conversion, the software gives 4 different tabs for arranging your PDF file efficiently.
In General Settings option you will get the following settings.
Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
Categories: This includes the mails, contacts, calendars, task, etc.
Date filter option: You can provide the from date and to date interval in order to perform the selective export.
Date filter option: You can remove applied date filters, if required.
You can check the option: Include Internet Message Header to add header information of each email message in the resultant PDF file created.
In Page Layout option you will get the following settings.
Apply Advance Setting for Attachments:
In Bates Number option you will get the following settings.
Once, You have specified all the settings, Click on the "Save" button.
Now, Navigate to the required destination location folder to save the PDF file.
Click on the "OK" button.
The address location (path) of the selected destination folder will be displayed in the corresponding text box of "Browse" button.
Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OST file in the resultant PDF file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant PDF file generated.
Click on "Export" button to save the previewed items in PDF file format.
Once the export process is complete, Then the following message would be prompted. Click on "OK".
The Export Report will be generated showing the success and fail count for the export process.
Click on the "Save" Button to Save Export Report in the CSV file format.
Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.
Click on the "vCard" Radio button and click on the "Advanced Settings" button.
On the Advanced settings you can specify the settings for OST to vCard file conversion:
vCard Versions: You can select the vCard version (vCard 2.1, 3.0, and 4.0 ) as per your requirement
Merge vCard: You can merge all contacts into single. Simply check the checkbox and click on Save button.
Now, Navigate to the required destination location folder to save the vCard file.
Click on the "OK" button.
Apply Advance Options and click on Export button.
Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OST file in the resultant HTML file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant HTML file generated.
Once the export process is complete, Then the following message would be prompted. Click on "OK".
The Export Report will be generated showing the success and fail count for the export process.
Click on the "Save" Button to Save Export Report in the CSV file format.
Preview the generated vCard file in the Destination location
The generated Folder will contain all folders (Hierarchy) as that in source file
Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.
Click on the "EMLX" Radio button and click on the "Advanced Settings" button.
On the Advanced settings you can specify the settings for OST to EMLX file conversion:
Naming Convention: This refers to the naming scenario such as subject, subject + date, etc.
Date Range Option: Check the Date Range Option checkbox and click on Add button.
Select Date Range "Start Date" and "End Date".
After that click on Add button. You can repeat same process to add more then one date filter.
You can also remove applied date filtes, if required. Just click on the Remove button. At last click on the Save button.
Now, Navigate to the required destination location folder to save the EMLX file.
Click on the "OK" button.
Apply Advance Options and click on Export button.
Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OST file in the resultant HTML file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant EMLX file generated.
Once the export process is complete, Then the following message would be prompted. Click on "OK".
The Export Report will be generated showing the success and fail count for the export process.
Click on the "Save" Button to Save Export Report in the CSV file format.
Preview the generated EMLX file in the Destination location
The generated Folder will contain all folders (Hierarchy) as that in source file
Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.
Click on the "NSF" Radio button and click on the "Advanced Settings" button.
On the Advanced settings you can specify the settings for OST to NSF conversion:
Date Filter Option: This refers to specifying the from date and to date to perform customized export for the files.
Date Range Option: Check the Date Range Option checkbox and click on Add button.
Select Date Range "Start Date" and "End Date".
Categories: Check and Uncheck option to export the specific components of the OST file such as mails, contacts, calendars, Tasks, Journals, Notes.
After that click on Save button to save all applied advance settings.
Now, Navigate to the required destination location folder to save the NSF file.
Click on the "OK" button.
Apply Advance Options and click on Export button.
Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OST file in the resultant HTML file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant NSF file generated.
Once the export process is complete, Then the following message would be prompted. Click on "OK".
The Export Report will be generated showing the success and fail count for the export process.
Click on the "Save" Button to Save Export Report in the CSV file format.
Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.
Click on the "TXT" Radio button and click on the "Advance Settings" button.
Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
Date Filter Option: You can provide the from date and to date interval in order to perform the selective export.
Categories: Check and Uncheck option to export the specific components of the OST file such as mails, contacts, calendars, Tasks, Journals, Notes.
After that click on Save button to save all applied advance settings.
Click on the "Browse" button to provide destination folder to save the resultant file/s.
Now, Navigate to the required destination location folder to save the Text file. After that click on OK button.
Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OST file in the resultant Text file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant Text file generated.
Click on the "Export" button.
Once the export process is complete, Then the following message would be prompted. Click on "OK".
The Export Report will be generated showing the success and fail count for the export process.
Click on the "Save" Button to Save Export Report in the CSV file format.
Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.
Preview the generated EMLX file in the Destination location
The generated Folder will contain all folders (Hierarchy) as that in source file
Now, Navigate to the required destination location folder to save the Text file. After that click on OK button.
Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OST file in the resultant Text file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant Text file generated.
Click on the "Export" button.
Once the export process is complete, Then the following message would be prompted. Click on "OK".
The Export Report will be generated showing the success and fail count for the export process.
Click on the "Save" Button to Save Export Report in the CSV file format.
Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.
Click on the "MHT" Radio button and click on the "Advance Settings" button.
Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
Date Filter Option: You can provide the from date and to date interval in order to perform the selective export.
Categories: This includes the mails, contacts, calendars, task, etc.
Now, Navigate to the required destination location folder to save the Text file. After that click on OK button.
Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OST file in the resultant Text file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant Text file generated.
Click on the "Export" button.
Once the export process is complete, Then the following message would be prompted. Click on "OK".
The Export Report will be generated showing the success and fail count for the export process.
Click on the "Save" Button to Save Export Report in the CSV file format.
Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.
Click on the "Documents" Radio button and click on the "Advance Settings" button.
Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
Date Filter Option: You can provide the from date and to date interval in order to perform the selective export.
Categories: This includes the mails.
Click on the "Browse" button.
Now, Navigate to the required destination location folder to save the Text file. After that click on OK button.
Select DOCX radio button to export email into DOCX file.
Select DOC radio button to export email into DOC file.
Select RTF radio button to export email into RTF format.
Once the export process is complete, Then the following message would be prompted. Click on "OK".
The Export Report will be generated showing the success and fail count for the export process.
Click on the "Save" Button to Save Export Report in the CSV file format.
Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.
Preview the generated Document file in the Destination location
The generated Folder will contain all folders (Hierarchy) as that in source file
Now, Navigate to the required destination location folder to save the Text file. After that click on OK button.
Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OST file in the resultant Text file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant Text file generated.
Click on the "Export" button.
Once the export process is complete, Then the following message would be prompted. Click on "OK".
The Export Report will be generated showing the success and fail count for the export process.
Click on the "Save" Button to Save Export Report in the CSV file format.
Provide File Name and Click on Save button.
Export report saved successfully, message will appear in new pop up window, click on OK button.
Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.
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