News We Recently Launched AD Migrator and AD Reporter.
Know How to Execute Export Process Using SysTools Export Tool
Pre-Requisites:
Download and Launch SysTools Export Tool.
In case, tool is not activated, see how to activate the product: Activation Steps
Tool provides the help section for the details about each Export mode. Click on "Help" button to view this section.
Select “Office 365” as a source platform and “Outlook” as destination platform.
Here, we have select Outlook as the destination platform.
Important Note: The tool does not require Outlook installation on your system. The destination simply signifies that the backup format is set to "PST".
In the same screen, select the categories that you want to export from Office 365 under the Workload selection.
Using the Date-Range Filter option you can perform the date based selective export of the mailbox data. Click on Next.
Now in the Source Office 365 window, enter Admin Email Id for the validation of the source platform. Also, provide the Application Id created during project creation. See how to create project for Office 365. Office 365 Project Creation Settings
Click on the "Validate" button to ensure that correct permissions are given to the account.
After validating, the permissions will be granted to the source user. Click on Next.
Now, browse the backup folder path to set the destination where the PST file will be saved.
Make sure that the folder path is not more than 20 characters.
From the dropdown menu, select your PST file size preference. (By Default The Value is 40 GB.)
This value specifies a maximum size limit for each resultant PST file(s).
Click on the "Validate" button to ensure appropriate permissions are assigned.
On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.
Fetch Users: It will fetch all the users from Source domain.
Import Users: This will import users through CSV.
The list of users is now, displayed on the screen.
You can Search for a particular mailbox and select that user to export data. There is a "Show Selected" toggle bar that will show only selected users in the list.
Click on Validate to authorize selected user source account(s).
Once the users are validated, click on "OK" button.
After the validation is successfully completed, click on Start Export button to start the export process.
The software will check your license quota and provide details. Click "Start" to finally start the process.
Users can also Stop Export process if required while the export is In Progress.
Re-Run Export option is also provided in order to perform the export again.
After successful export, click on Download Report
The tool provides two options for downloading the reports:
Summary Report: The summary report will be a single .csv file containing export reports of all the selected users for export.
Detailed Report: Here, you get the option to save the detailed export report of the mailboxes you want to. Select the mailbox and click on Download button.
Choose the destination location where you want to save the Detailed Report.
View the “Office 365” with is now transformed into “Outlook” data type or PST format.
Here, we have select Outlook as the destination platform.
Important Note: The tool does not require Outlook installation on your system. However to view the data you need to install a copy of the desktop client.
Open up the sub-folder with the username.
In the same screen, select the categories that you want to export from Office 365 under the Workload selection.
Using the Date-Range Filter option you can perform the date based selective export of the mailbox data. Click on Next.
Now in the Source Office 365 window, enter Admin Email Id for the validation of the source platform. Also, provide the Application Id created during project creation. See how to create project for Office 365. Office 365 Project Creation Settings
Click on the "Validate" button to ensure that correct permissions are given to the account.
After validating, the permissions will be granted to the source user. Click on Next.
Now, browse the backup folder path to set the destination where the MSG files will be saved.
Make sure that the folder path is not more than 20 characters.
You can also choose the Naming Convention in which you want to save resultant MSG files.
Click on the "Validate" button to ensure appropriate permissions are assigned.
On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.
Fetch Users: It will fetch all the users from Source domain.
Import Users: This will import users through CSV.
The list of users is now, displayed on the screen.
You can Search for a particular mailbox and select that user to export data. There is a "Show Selected" toggle bar that will show only selected users in the list.
Click on Validate to authorize selected user source account(s).
Once the users are validated, click on "OK" button.
After the validation is successfully completed, click on Start Export button to start the export process.
The software will check your license quota and provide details. Click "Start" to finally start the process.
Users can also Stop Export process if required while the export is In Progress.
Re-Run Export option is also provided in order to perform the export again.
After successful export, click on Download Report
The tool provides two options for downloading the reports:
Summary Report: The summary report will be a single .csv file containing export reports of all the selected users for export.
Detailed Report: Here, you get the option to save the detailed export report of the mailboxes you want to. Select the mailbox and click on Download button.
Choose the destination location where you want to save the Detailed Report.
Within the “Destination Loaction” open the folder named “MSG”.
Open the sub folder with the username.
Click on “Email”.
Select on the desired email folder.
In the same screen, select the categories that you want to export from Office 365 under the Workload selection.
Using the Date-Range Filter option you can perform the date based selective export of the mailbox data. Click on Next.
Now in the Source Office 365 window, enter Admin Email Id for the validation of the source platform. Also, provide the Application Id created during project creation. See how to create project for Office 365. Office 365 Project Creation Settings
Click on the "Validate" button to ensure that correct permissions are given to the account.
After validating, the permissions will be granted to the source user. Click on Next.
Now, browse the backup folder path to set the destination where the MBOX files will be saved.
Make sure that the folder path is not more than 20 characters.
Click on the "Validate" button to ensure appropriate permissions are assigned.
On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.
Fetch Users: It will fetch all the users from Source domain.
Import Users: This will import users through CSV.
The list of users is now, displayed on the screen.
You can Search for a particular mailbox and select that user to export data. There is a "Show Selected" toggle bar that will show only selected users in the list.
Click on Validate to authorize selected user source account(s).
Once the users are validated, click on "OK" button.
After the validation is successfully completed, click on Start Export button to start the export process.
The software will check your license quota and provide details. Click "Start" to finally start the process.
Users can also Stop Export process if required while the export is In Progress.
Re-Run Export option is also provided in order to perform the export again.
After successful export, click on Download Report
The tool provides two options for downloading the reports:
Summary Report: The summary report will be a single .csv file containing export reports of all the selected users for export.
Detailed Report: Here, you get the option to save the detailed export report of the mailboxes you want to. Select the mailbox and click on Download button.
Choose the destination location where you want to save the Detailed Report.
Within the “Destination Location” open the folder named “MBOX”.
Open the sub folder with the username.
Click on “Email”.
Select the desired email folder.
In the same screen, select the categories that you want to export from Office 365 under the Workload selection.
Using the Date-Range Filter option you can perform the date based selective export of the mailbox data. Click on Next.
Now in the Source Office 365 window, enter Admin Email Id for the validation of the source platform. Also, provide the Application Id created during project creation. See how to create project for Office 365. Office 365 Project Creation Settings
Click on the "Validate" button to ensure that correct permissions are given to the account.
After validating, the permissions will be granted to the source user. Click on Next.
Now, browse the backup folder path to set the destination where the PDF files will be saved.
Make sure that the folder path is not more than 20 characters.
You can also choose the Naming Convention in which you want to save resultant PDF files.
Click on the "Validate" button to ensure appropriate permissions are assigned.
On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.
Fetch Users: It will fetch all the users from Source domain.
Import Users: This will import users through CSV.
The list of users is now, displayed on the screen.
You can Search for a particular mailbox and select that user to export data. There is a "Show Selected" toggle bar that will show only selected users in the list.
Click on Validate to authorize selected user source account(s).
Once the users are validated, click on "OK" button.
After the validation is successfully completed, click on Start Export button to start the export process.
The software will check your license quota and provide details. Click "Start" to finally start the process.
Users can also Stop Export process if required while the export is In Progress.
Re-Run Export option is also provided in order to perform the export again.
After successful export, click on Download Report
The tool provides two options for downloading the reports:
Summary Report: The summary report will be a single .csv file containing export reports of all the selected users for export.
Detailed Report: Here, you get the option to save the detailed export report of the mailboxes you want to. Select the mailbox and click on Download button.
Choose the destination location where you want to save the Detailed Report.
Within the “Destination Loaction” open the folder named “Export”.
Open the sub folder with the username.
Click on “Email”.
Select on the desired email folder.
In the same screen, select the categories that you want to export from Office 365 under the Workload selection.
Here, users can select their desired mailbox items in their prefered file formats. Such as:
Using the Date-Range Filter option you can perform the date based selective export of the mailbox data. Click on Next.
Now in the Source Office 365 window, enter Admin Email Id for the validation of the source platform. Also, provide the Application Id created during project creation. See how to create project for Office 365. Office 365 Project Creation Settings
Click on the "Validate" button to ensure that correct permissions are given to the account.
After validating, the permissions will be granted to the source user. Click on Next.
Now, browse the backup folder path to set the destination where the mailbox items will be saved.
Make sure that the folder path is not more than 20 characters.
You can also choose the Naming Convention in which you want to save resultant mailbox items.
Click on the "Validate" button to ensure appropriate permissions are assigned.
On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.
Fetch Users: It will fetch all the users from Source domain.
Import Users: This will import users through CSV.
The list of users is now, displayed on the screen.
You can Search for a particular mailbox and select that user to export data. There is a "Show Selected" toggle bar that will show only selected users in the list.
Click on Validate to authorize selected user source account(s).
Once the users are validated, click on "OK" button.
After the validation is successfully completed, click on Start Export button to start the export process.
The software will check your license quota and provide details. Click "Start" to finally start the process.
Users can also Stop Export process if required while the export is In Progress.
After successful export, click on Download Report
Re-Run Export option is also provided in order to perform the export again.
The tool provides two options for downloading the reports:
Summary Report: The summary report will be a single .csv file containing export reports of all the selected users for export.
Detailed Report: Here, you get the option to save the detailed export report of the mailboxes you want to. Select the mailbox and click on Download button.
Choose the destination location where you want to save the Detailed Report.
View “Office 365” data which is now converted to “File System” at the location of choice.
The main folder contains the user name folder.
The user name folder contains seperate subfolder for different data types.
Free Download SysTools Office 365 Export Tool Download Now
