Office 365 Archive Export Software Guide

Know How to Execute Export Process Using SysTools Export Tool

Pre-Requisites

Microsoft .NET Framework 4.8.0 or above
Create project in Microsoft Azure, Allow Application permission and generate Application ID. Read more.

Following are the Steps to Perform Office 365 Export

STEP 1

Download and Launch SysTools Export Tool.

In case, tool is not activated, see how to activate the product: Activation Steps

Tool provides the help section for the details about each Export mode. Click on "Help" button to view this section.

Start screen

STEP 2

Select “Office 365 Archive” as a source platform and “Outlook” as destination platform.

Here, we have select Outlook as the destination platform.

Important Note: The tool does not require Outlook installation on your system. The destination simply signifies that the backup format is set to "PST".

enter source and destination

STEP 3

In the same screen, select the categories that you want to export from Office 365 Archive under the Workload selection.

workload screen

STEP 4

Using the Date-Range Filter option you can perform the date based selective export of the mailbox data. Click on Next.

STEP 5

Now in the Source Office 365 Archive window, enter Admin Email Id for the validation of the source platform. Also, provide the Application Id created during project creation. See how to create project for Office 365. Office 365 Project Creation Settings

Source screen

STEP 6

Click on the "Validate" button to ensure that correct permissions are given to the account.

provide details

After validating, the permissions will be granted to the source user. Click on Next.

provide details

STEP 7

Now, browse the backup folder path to set the destination where the PST file will be saved.

Make sure that the folder path is not more than 20 characters.

Click on the "Validate" button to ensure appropriate permissions are assigned.

STEP 8

Validate the correct permissions and click "Next".

STEP 2

Select “Office 365 Archive” as a source platform and “MSG” as destination platform.

enter source and destination

STEP 3

In the same screen, select the categories that you want to export from Office 365 Archive under the Workload selection.

workload screen

STEP 4

Using the Date-Range Filter option you can perform the date based selective export of the mailbox data. Click on Next.

STEP 5

Source screen

STEP 6

Click on the "Validate" button to ensure that correct permissions are given to the account.

provide details

After validating, the permissions will be granted to the source user. Click on Next.

provide details

STEP 7

Now, browse the backup folder path to set the destination where the MSG files will be saved.

Make sure that the folder path is not more than 20 characters.

You can also choose the Naming Convention in which you want to save resultant MSG files.

Click on the "Validate" button to ensure appropriate permissions are assigned.

STEP 8

Validate the correct permissions and click "Next".

STEP 2

Select “Office 365 Archive” as a source platform and “MBOX” as destination platform.

enter source and destination

STEP 3

In the same screen, select the categories that you want to export from Office 365 Archive under the Workload selection.

workload screen

STEP 4

Using the Date-Range Filter option you can perform the date based selective export of the mailbox data. Click on Next.

STEP 5

Source screen

STEP 6

Click on the "Validate" button to ensure that correct permissions are given to the account.

provide details

After validating, the permissions will be granted to the source user. Click on Next.

provide details

STEP 7

Now, browse the backup folder path to set the destination where the MBOX files will be saved.

Make sure that the folder path is not more than 20 characters.

Click on the "Validate" button to ensure appropriate permissions are assigned.

STEP 8

Validate the correct permissions and click "Next".

STEP 2

Select “Office 365 Archive” as a source platform and “PDF” as destination platform.

enter source and destination

STEP 3

In the same screen, select the categories that you want to export from Office 365 Archive under the Workload selection.

workload screen

STEP 4

Using the Date-Range Filter option you can perform the date based selective export of the mailbox data. Click on Next.

STEP 5

Source screen

STEP 6

Click on the "Validate" button to ensure that correct permissions are given to the account.

provide details

After validating, the permissions will be granted to the source user. Click on Next.

provide details

STEP 7

Now, browse the backup folder path to set the destination where the PDF files will be saved.

Make sure that the folder path is not more than 20 characters.

You can also choose the Naming Convention in which you want to save resultant PDF files.

Click on the "Validate" button to ensure appropriate permissions are assigned.

STEP 8

Validate the correct permissions and click "Next".

STEP 2

Select “Office 365 Archive” as a source platform and “File System” as destination platform.

enter source and destination

STEP 3

In the same screen, select the categories that you want to export from Office 365 Archive under the Workload selection.

Here, users can select their desired mailbox items in their prefered file formats. Such as:

Emails as EML format.
Contacts as VCF format.
Calendars as ICS format.
Documents in their native formats.

workload screen

STEP 4

Using the Date-Range Filter option you can perform the date based selective export of the mailbox data. Click on Next.

STEP 5

Source screen

STEP 6

Click on the "Validate" button to ensure that correct permissions are given to the account.

provide details

After validating, the permissions will be granted to the source user. Click on Next.

provide details

STEP 7

Now, browse the backup folder path to set the destination where the mailbox items will be saved.

Make sure that the folder path is not more than 20 characters.

You can also choose the Naming Convention in which you want to save resultant mailbox items.

Click on the "Validate" button to ensure appropriate permissions are assigned.

STEP 8

Validate the correct permissions and click "Next".

STEP 9

On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.

Fetch Users: It will automatically fetch users from Source domain.
Import Users: This will import users through CSV.
Download Template: This downloads a template to be used as a sample for creating CSV file.

Fetch Users: It will fetch all the users from Source domain.

Import Users: This will import users through CSV.

Download Template: In this option, you will get a sample CSV file in which you can add source users manually.

STEP 10

The list of users is now, displayed on the screen.

user list

You can Search for a particular mailbox and select that user to export data. There is a "Show Selected" toggle bar that will show only selected users in the list.

user list

STEP 11

Click on Validate to authorize selected user source account(s).

validate users

Once the users are validated, click on "OK" button.

ok button

STEP 12

After the validation is successfully completed, click on Start Export button to start the export process.

start export

The software will check your license quota and provide details. Click "Start" to finally start the process.

start button

Users can also Stop Export process if required while the export is In Progress.

Stop Export

STEP 13

Once the Export process is completed, you can see the mailboxes under Completed tab.

status

STEP 14

After successful export, click on Download Report

Summary Report - The summary report downloads a single report displaying all the user accounts along with export details of emails, contacts, calendars.
Detailed Report - The detailed report downloads individual reports of all/selected Office 365 Archive user accounts with their export details.

report download

The tool provides two options for downloading the reports:

Summary Report: The summary report will be a single .csv file containing export reports of all the selected users for export.

export summary

Detailed Report: Here, you get the option to save the detailed export report of the mailboxes you want to. Select the mailbox and click on Download button.