How to Extract Attachments from Mac Outlook Data Files

STEP 2

You can "Auto-Locate Mac Outlook 2021/2019/2016/Office 365 Profiles or Mac Outlook 2011 Identities". Select the radio button adjacent to the Outlook version you are using.

add folder

STEP 3

Select the Outlook Proflie / Identity that you want to recover and click on Scan button.

STEP 4

The tool will start the scanning process. This might take time depending on the size of profile data.

click next

STEP 2

Choose Browse Mac Outlook Profile /Identity folders(s) or OLK file(s) radio button to add OLK files and folders.

browse olk files

Click on the “ Add File(s) or Add Folder(s)” button to browse OLK files or folders.

add folder

STEP 3

Navigate and select the Folder on the system and click on Choose button.

click on choose Button

STEP 4

Once the folder has been added, It will be listed on the Software user interface as shown below. After that click on Next button.

remove

STEP 2

Choose Browse Archive (.olm) File(s) radio button to add Mac Outlook archive OLM files and folder.

browse olm

Click on the “Add Folder(s)” button to browse OLM folders.

add folder

STEP 3

Navigate and select the Folder on the system and click on Choose button.

click on choose Button

STEP 4

Once the folder has been added, It will be listed on the Software user interface as shown below. After that click on Next button.

click next

STEP 2

Choose Browse MS Outlook (.pst) File(s) radio button to add MS Outlook PST files.

pst file

Click on the “Add Folder(s)” button to browse PST folders.

add folder

STEP 3

Navigate and select the Folder on the system and click on Choose button.

click on choose Button

STEP 4

Once the folder has been added, It will be listed on the Software user interface as shown below. After that click on Next button.

click next

STEP 2

Choose Browse MS Outlook (.msg) File(s) radio button to add MS Outlook MSG files.

pst file

Click on the “Add Folder(s)” button to browse PST folders.

add folder

STEP 3

Navigate and select the Folder on the system and click on open button.

click on choose Button

STEP 2

Choose the "Let me Browse" radio button and then select "MS Outlook (.ost)" file type to add MS Outlook OST files.

pst file

Click on the "Add Folder(s)" button to browse OST folders.

add folder

STEP 3

Navigate and select the Folder on the system and click on "Choose" button.

click on choose Button

STEP 4

Once the folder has been added, It will be listed on the Software user interface as shown below. After that click on "Next" button.

click on choose Button

STEP 2

Choose the "Let me Browse" radio button and then select "MS Outlook (.oft)" file type to add MS Outlook OFT files.

oft file

Click on the "Add File(s) / Folder(s)" button to browse OFT.

add folder

STEP 3

Navigate and select the Folder on the system and click on "Choose" button.

click on choose Button

STEP 4

Once the folder has been added, It will be listed on the Software user interface as shown below. After that click on "Next" button.

click on choose Button

STEP 5

Choose following folder option to maintain the folder hierarchy:

Maintain Folder Hierarchy : Choose this option to keep folder hierarchy intact. This option gives the facility to keep folder hierarchy intact. Means it will Organize files within folders according to their original hierarchy.
No Folder Hierarchy : This option does not maintain actual folder structure by keeping all files at one location.
Create Single Folder Only : This option will store all the files in one single folder.
Create Folder for Each File Type : This option will create different folders for each different file types.

folder hierarchy

STEP 6

Now, select the Naming Convention options as follow:

Naming Convention For Attachment Folder: Choose the Naming convention to create the Attachment Folder according to different naming convention options.

naming convention

Naming Convention For Attachment: By default, OriginalFileName is the naming convention of the file. You can change according to your preference.

naming convention folder

STEP 7

Click on the Advance Filters button to choose the advance filters option such as:

advance filter

Categories: Select the category items to extract attachments (Mails, Calendars and Contacts) which you want to export

advance setting

Date Filters: You can apply Date Filter to select and export email messages of the specific duration.

date filter option

Attachment Size and Extension: These two option allows you to extract attachments according to file size and type

Extract Attachment Up To:

select attachment size

File type:

select file type

STEP 8

Browse the location where you want to save Mac Outlook attachments.

change destination path

Click on the "Export" button.

STEP 9

The progress report will be shown, After that, a pop up will appear showing "Export process completed successfully".

export complete

The tool will then display the completed Export report which can also be downloaded by clicking on "View report" button.

select attachment size and file type

STEP 10

The Mac OS imposes a maximum file name length of 255 characters, with names exceeding this limit being rejected. In certain scenarios, such as when following naming conventions, the names of PST files may go beyond this predefined limit on macOS.
The software automatically detects such email files and renames them accordingly. In addition to prevent any confusion, a separate folder is used to store these files.

If such files exist after conversion, you can view LongFilePath.csv for its destination location. These files will be present in a folder named CDTPL.

long file path

STEP 11

The export CSV report can be viewed as follows:

export report

STEP 12

The exported files or the data can be viewed as follows:

resultant file

SysTools Mac Outlook Attachment Extractor: Here's How it Works!