How to Transfer Rediffmail to Gmail Account? Complete Guide

Are you looking to “transfer Rediffmail to Gmail/Google Workspace”? You have come to the right post. We have had several Rediffmail users come up to us with the same query, therefore, we have drafted this technical writeup to provide solutions for efficiently migrating your Rediffmail.net data to the GWS/Gmail mailbox. So, let’s dive right in.

Rediffmail email provider allows users to create free email accounts. Like any other email client, you can use this to keep in touch with your colleagues or customers. However, Gmail offers far better features and facilities that urge users to move their Rediffmail data to Gmail. Consequently, we have drafted this write-up to provide you with various solutions (both manual and automated) to accomplish the task.

Why Migrating Rediffmail to Gmail is A Great Idea?

• With Gmail, users get enhanced security features like two-factor authentication and high-end spam filters.
• Gmail provides some of the best features to its users that are rarely found in any other email client in that segment.
• The standard free Gmail account provides its users with a whopping 15 GB worth of storage space, which is significantly more than that of Rediffmail.

These are some of the reasons why users want to move their Rediffmail data to a GWS mailbox. Now, let us move further and take a look at the solutions explained to accomplish the task.

Forwarding Emails from Rediffmail to Gmail

This is the first thing that came to your mind when you decided to leave Rediff and migrate all your email to a Gmail address.
Now, the process isn’t that difficult;

• Step 1. Start by logging in to Rediff and opening any email.
• Step 2. Look at the message menu ribbon; there you should see a small arrow pointing to the right. Click it.
• Step 3. Add the @gmail.com address in the To field and hit Send.
• Step 4. Now repeat this for all messages you want to migrate.

It is important to check that the messages you are forwarding are even arriving in Gmail or not. So go to your Gmail account to see if you received the message. It is possible that Gmail makes a false positive and pushes the message into spam. Especially if this was the first time sending an email from Rediff. One thing you can do to prevent this is to add the Rediff account as a contact.

As Gmail does not have any specific whitelisting option, adding the contact is the closest thing you can do to tell Gmail that emails arriving from Rediff are not spam but legitimate messages.

Note: You can’t set an auto-forwarding rule until you subscribe to the pro plan.
Using Gmail’s built-in mechanism (No longer works on free POP-only accounts; must have IMAP access only available via premium plan)

Use Email Client Drag and Drop to Move Messages

(The only free method that works). I tested all the manual methods, and the only one I could get to work for a non-premium Rediff account was this email client method, so let me explain what all you have to do. First of all, ensure that you have all the ingredients to make a client-led email transfer possible, and the most important thing is, of course, an email client on your system. Most new machines come with a pre-installed app like Outlook for Windows and Apple Mail for Macs. If you don’t have it on your machine, you can even go for an open-source alternative like Thunderbird.
You can’t directly add your Rediffmail to an email client; you must toggle some hidden settings to make it possible.

• Step 1. Launch a browser and log in to your Rediff account.
• Step 2. Then click on the profile icon at the top right corner and click on the Mail settings.
• Step 3. Switch to the POP/SMTP Access tab. Toggle the Access setting to Enable.
• Step 4. No need to look for any Save button, the setting auto-saves.

Now that your Rediff is POP enabled, we need to make a temporary password to add the account to an email client. It’s also quite simple.

• Step 1. In the same settings pane, you should see a secure password option; choose it.
• Step 2. Click on the Generate Password button, and you will receive an 18-character password. Copy it to your clipboard before closing the screen, as it is only visible once.

You should see a created date and expiry date for the password; this is auto-determined, you can’t change it. You have approx 6 months with each password, which is plenty of time to move all messages, even manually.
Now that we have everything, let’s go to the actual process. Open the email client of your choice. (In my case, I used Outlook, but any client will do fine, and in most clients, the process to add a new account is largely the same.)

Steps to Move Rediffmail to Gmail via Email Clients

• Step 1. In the Outlook client, you should see an Add account option in the left menu pane, and click it. Type your Rediffmail ID and press continue.
• Step 2. When prompted for a password, don’t type your actual account password; instead, add the temporary password we made in the Rediff settings.
• Step 3. As we are adding a POP account, you might have to use advanced settings to make sure all the server details and port numbers are correct or not.
• Step 4. Once added, press continue (twice) and soon all emails in your Rediffmail should appear inside Outlook.
• Step 5. Now, using the same Add account option, add your Gmail account as well. Unlike Rediff, Gmail uses the more secure OAuth method, so you won’t have to enter your password or anything as long as you have kept your Gmail account logged in to the default browser.
• Step 6. Your Gmail account will ask for your approval to grant Outlook some permissions. Click on continue/select all (or only the mail permissions). Then go back to the Outlook client and press Done.
• Step 7. Now open a second instance of the Outlook client and resize both windows on your screen in such a manner that they appear side by side. One pro tip that I recommend is that you should create a new folder with a name like “All-Rediff-Data” inside your Gmail account.
• Step 8. Then grab a bunch of messages from your Rediffmail side and drop them into the new folder in Gmail. Repeat till you have moved all emails.

Issues I Faced during Drag and Drop

When moving emails via this method, you may notice that emails disappear from the source Rediff account. If this is something that bothers you, hold on to the Ctrl key while you drag and drop so that only a copy of the message moves.
Despite being the only method that worked for me, there were a lot of issues that I faced.

First was the amount of prep work I had to do before even the migration began. From setting up accounts to changing the protocols, all of this is quite time-consuming, and if you are moving thousands of emails, this is not something you want to waste your time on.

Second, the high error rate. Sometimes the emails that I want won’t get selected, or I would select the same email twice; going back and forth, deleting redundant data made the process even more complex than it already was.

Third, there was no way to track or estimate how long the migration would take. Sometimes a new email would arrive in the middle of the migration, so my emails would get jumbled.

If you are an individual user with a small amount of mail, you can use this method at your own risk. However, if this is an important account, where each and every email is critical, you need something more professional.

How to Transfer Rediffmail to a Gmail Account? Manual Solution

1. Log in to your Gmail account and open the Settings page by clicking the “Gear icon” >> “Settings”.
2. Next, click on “Accounts & Import” to view your Gmail account import options.
3. Then, in the “Import Mail and Contacts” section, click “Import from Another Address”.
4. Now, in the “What Account Do You Want to Import from?” box, enter your Rediffmail email address and click “Continue” to proceed further.
5. Afterward, in the “Enter the Password for” box, provide your Rediffmail email account password and click on “Continue”.
6. Then, enable or disable the “Import Contacts” or the “Import New Mail for Next 30 Days” options according to your requirements.
7. Once done with that, enter the label name where you want to store the imported Rediffmail emails in the “Add Label to the Imported Mail” box, and at last, click “Start Import”.

This is how you can manually add your Rediffmail account to your Gmail app. Further in the article, we have also shared another manual procedure where you can relay/forward your emails from your Rediffmail account to the Gmail app directly.

Alternate Manual Method to Migrate Rediffmail to Gmail Account Mailbox

Now, if you have a Rediff Pro subscription, one more option is to add an auto-forwarding rule. This becomes mandatory as it is possible that you would get messages while transitioning; the auto-forwarding helps you to avoid repetitive work. To do this, follow these steps.
For your own account:

• Step 1. Log in to your Rediffmail ID.
• Step 2. Look for “Mail Settings” (often located in the top left or under the profile menu).
• Step 3. Click on “Auto Forward” or “Forward your Emails”.
• Step 4. Enter the Gmail address where you want to receive the forwarded emails.
• Step 5. Select whether to keep a copy of the email in your Rediffmail inbox.
• Step 6. Click “Save” or “Start Forwarding My Emails”.

Steps to Set Up Auto-Forwarding (Admin Panel – Pro/Enterprise):

• Step 1. Sign in to the Administrative account.
• Step 2. Navigate to the Admin Panel and select “Other Services”.
• Step 3. Click on “Auto-forward emails”.
• Step 4. Search for the specific user ID that needs to be forwarded.
• Step 5. Click “Create” and enter the destination email address.
• Step 6. Choose to keep a copy or delete the email after forwarding, then Save.

This is the manual tutorial on forwarding your Rediffmail emails to your Gmail account using Rediffmail settings. Unfortunately, both the above shared manual procedures are associated with certain limitations, like being complicated to execute and prone to common user errors.

Therefore, it is not safe to jump right into the manual solution unless you have appropriate technical insights. Thus, experts recommend users go for a reliable approach, i.e., automated utilities as shared in the following segments of this article.

How to Transfer Rediffmail to a Personal Gmail Account?

To accomplish this task, we have brought you the one and only SysTools IMAP Migration Tool. The utility is a personal favorite of numerous technical experts as it provides its users with a high reliability factor. Not only does it execute the entire migration in a hassle-free manner, but it also comes with an incredibly easy-to-navigate interface that any user can use without any expert guidance.

 

Steps to Import Rediffmail to Personal Gmail Account

1. Install and launch the expert utility on your system. No need to change anything on the setup page; the IMAP is preset as the endpoints. The same is true for the email workload. All you need to do is apply a date filter, which is optional, to the
2. Choose Others as the source IMAP Account section and enter the server URL + Port number for the respective. Click “Validate”.
3. Next, select the Host Name of the Destination IMAP Account (Gmail), and this time, there is no need to enter the URL + Port number; just click “Validate”.
4. For concurrent migration, download the “CSV Template,” add all accounts, and upload it back to the tool.
5. Once you are done with all the steps mentioned above, click on the “Start Migration” button to initiate the transfer process.

And you are done! That is the tutorial for successfully migrating Rediffmail emails to a personal Gmail account. So, what is the solution for business users? Worry not! In the following segment, we are going to explain an expert-suggested solution for migrating to a Google Workspace mailbox.

Here’s How to Migrate Rediffmail to Business Gmail (GWS) Mailbox

For users looking to transfer Rediffmail to a Business Google Workspace/Gmail mailbox, we have brought none other than the expert favorite SysTools IMAP to G Suite Migrator. The utility is a top-notch solution for moving your data in a hassle-free manner. This software offers a plethora of astonishing features that set it apart from other solutions available in the market.

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Steps to Transfer Rediffmail to Business Gmail Mailbox

1. Launch the expert-suggested utility on your system.
2. Now, select “IMAP” as the Source and “G Suite” as the Destination platform in the Setup Panel.
   
3. Next, select the checkbox for the “Email” option in the Workload Selection section.
4. If you wish to perform selective migration, enable the checkbox for the “Date Filter” option and enter your preferred “To” and “From” stamps in the required fields.
   
5. Afterward, select an IMAP Server from the provided options in the dropdown list. If operating from a server that is not provided in the list, select the “Other” option.
   
6. Now, enter the Destination Admin Email ID, Service Account, and Certificate File in the respective fields and click “Validate”.
   
7. Upon doing so, add users to the software by either using the “Import Users” or the “Download Template” option.
   
8. Next, enter the “Source App Password” in the required blank/s and click on the “Validate” Button.
   
9. Lastly, click the “Start Migration” button located in the top-right corner to transfer Rediffmail to Business Gmail.
   

That’s it! These are all the simple steps to transfer Rediffmail to a Business Gmail/Google Workspace mailbox. One can execute these steps without needing any expert supervision. The incredibly easy-to-navigate interface of the utility makes it extremely easy for even novice users to move their Rediffmail account data to a Gmail business account.

Best Practices to Follow While Quitting Rediff in Favor of Gmail

Update all login credentials: Change the default email from all outside places where you registered via the Rediff email address and change it to Gmail instead, so as to avoid any login-related issues in the future.

Inform all your contacts that you are changing your email; you can do it by sending a single mass email to all contacts at once. However, when you do that, it is important to keep in mind that Rediffmail allows you to add multiple individuals and groups to the “To”, “Cc”, and “Bcc” fields, with a combined total limit of 512 characters for all address fields.

So if your contact list exceeds that, you must split the update mail into different sets. Just ensure that all important contacts with whom you have regular conversations are covered. Here is a sample email template you can use.

Another built-in option that you can use inside your Rediffmail account is the Auto Response. Log in to Rediffmail, click on your profile icon. Go to Mail settings > Switch to Auto Response Tab. By default, Auto response is disabled, so toggle the enable switch. Set up a time period for which this message would be active (estimate it via the time it will take you to move all messages).

Add a subject like Quitting Rediff. Type in a simple message like “I am closing my Rediff account. Please send all messages to my new @gmail.com account.” Hit Save.

So There You Have It

In this article, we described how you can transfer Rediffmail to a Gmail account. To accomplish the task, we shared various solutions, including both manual and automated. Unfortunately, the manual solutions are complicated in nature and thus, are difficult for users to execute. Therefore, technical professionals suggest users go for the automated utilities shared above to add Rediffmail to Gmail App/GWS mailbox in a hassle-free manner.

Read Similar Article:

• Complete Guide to Migrate Rediffmail to Office 365 Smoothly

Frequently Asked Questions on Rediffmail to Gmail Transfer

Q: How much time does it take to move all messages from Rediffmail to Gmail?
Depending on the method you choose, it can be over in a few hours (with the right tool), or you could be stuck for weeks manually shifting messages one by one.

Q: Should I subscribe to Rediffmailpro just to migrate out?
Yes, Rediffmail has one of the most affordable premium plans out there, so even if you have to get it to move your emails out, it’s not gonna hurt your wallet, especially if we compare it to losing priceless email data.
Plus, the pro account gives you direct IMAP access, which is essential for a lot of the methods I described in the post.

Q: Is Gmail better than Rediff?
Frankly speaking, they are not even close. Gmail is a service used by billions around the world, while Rediff has a fraction of that user base. Everything from UI to the ecosystem of apps, Gmail beats Rediff, which is why many choose Gmail over Rediff.