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Follow Step by Step working of the Tool.
Pre-Requisites
Download & Launch SysTools Import Tool
In case, tool is not activated, see how to activate the product: Activation Steps
Tool provides the help section for the details about each Import mode. Click on "Help" button to view this section.
In the same screen, Select Email as category under Workload Selection.
Using the Date-Range Filter option, you can perform the date based selective import of emails. Click on Next.
You will now come to Source screen where you have to select the folder path where the Outlook PST files are stored.
You have to put these files in their respective folders (created with the name of target O365 or Microsoft 365 email IDs) as described below:
Create a folder in root drive, like:
Go to the drive where you have stored your data.
Within the drive make a folder named pst.
Here each user must have their own seperate folder like shown in the image.
Each username folder has its own unique PST file.
The overall structure should resemble the following:
E:/PST/[email protected]/(put all PST files of user1)
E:/PST/[email protected]/(put all PST files of user2)
E:/PST/[email protected]/(put all PST files of user3)
etc...
And then select the folder "E:/PST/" into our tool as "Import Folder Path".
After selecting the path, click on "Validate" button to validate permissions.
After validating, the permissions will be granted to the source platform. Click on Next.
Click on Validate to ensure that the given credentials are correct.
After validating, the permissions will be granted to the admin account. Click on Next.
On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.
Fetch Users: It will fetch all the users from Source domain.
Import Users: This will import users through CSV.
Download Template: In this option, you will get a sample CSV file in which you can add source users manually.
The list of source users is now displayed on the screen.
You can Search for a particular mailbox and select that user to import data. There is a "Show Selected" toggle bar that will show only selected users in the list. This will help you import selective data only.
Now Users need to Add the Destinarion User Accounts. Users have two options for this:
User List Template: In this option, you will get a sample CSV file in which you can add source users manually.
Import Users: This will import users through CSV.
Click on Validate to authorize selected user source & destination account(s).
Once the users are validated, Click on "OK" button.
Users can also perfrom the import task on priority basis. Select the accounts on priority as shown in the image.
Finally, Click on Start Import button to start the import process.
The software shows the notification that import is started.
Users can track the status of the import task in the "In Progress" tab.
In the "Pending" tab, user can track the pending files. If users want, they can stop the import here by clicking the "Stop Import" button.
Users can see the final import status in the "Completed" tab.
After successful import, Click on Download Report button.
The tool provides two options for downloading the reports:
Summary Report: The summary report will be a single .csv file containing import reports of all the selected users.
Detailed Report: Here, you get the option to save the detailed import report of the mailboxes you want to. Select the mailbox and Click on Download button.
Choose the destination location where you want to save the Detailed Report.
Re-Run Import option is also provided in order to perform the import again.
To view the end result login to Microsoft 365 where you imported the PST data and open Outlook.
Here you will see that the entire folder structure is within the In-Place Archive subsection.
On comparing the before and after images of the Microsoft 365 portal we can clearly see that all new data is in its requested spot.
Emails:
Before:
After:
Download & Launch SysTools Import Tool
In case, tool is not activated, see how to activate the product: Activation Steps
Tool provides the help section for the details about each Import mode. Click on "Help" button to view this section.
In the same screen, Select Email as category under Workload Selection. EML file only stores the emails.
You will now come to Source screen where you have to select the folder path where the EML data is stored.
Here, you need to create folders with name of target O365 email IDs. Further, these folders should have Workload folders as shown below: Create a folder in root drive, like:
Go to the drive where you have stored your data.
Within the drive make a folder named eml.
Each user should have their own seperate folder.
For Emails:
a seperate Email folder should be made
This folder can contain further subfolders as well.
Which inturn contain their respective *.eml files.
In the end the folder structure should resemble the following:
E:/eml/[email protected]/Email/SubFolder/ (put all Email (.eml) files of user1)
E:/eml/[email protected]/Email/SubFolder/ (put all Email (.eml) files of user2)
E:/eml/[email protected]/Email/SubFolder/ (put all Email (.eml) files of user3)
etc...
After selecting the path, click on "Validate" button to validate permissions.
After validating, the permissions will be granted to the source platform. Click on Next.
Click on Validate to ensure that the given credentials are correct.
After validating, the permissions will be granted to the admin account. Click on Next.
On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.
Fetch Users: It will fetch all the users from Source domain.
Import Users: This will import users through CSV.
Download Template: In this option, you will get a sample CSV file in which you can add source users manually.
The list of source users is now displayed on the screen.
You can Search for a particular mailbox and select that user to import data. There is a "Show Selected" toggle bar that will show only selected users in the list. This will help you import selective data only.
Now Users need to Add the Destinarion User Accounts. Users have two options for this:
User List Template: In this option, you will get a sample CSV file in which you can add source users manually.
Import Users: This will import users through CSV.
Click on Validate to authorize selected user source & destination account(s).
Once the users are validated, Click on "OK" button.
Users can also perfrom the import task on priority basis. Select the accounts on priority as shown in the image.
Finally, Click on Start Import button to start the import process.
The software shows the notification that import is started.
Users can track the status of the import task in the "In Progress" tab.
In the "Pending" tab, user can track the pending files. If users want, they can stop the import here by clicking the "Stop Import" button.
Users can see the final import status in the "Completed" tab.
After successful import, Click on Download Report button.
The tool provides two options for downloading the reports:
Summary Report: The summary report will be a single .csv file containing import reports of all the selected users.
Detailed Report: Here, you get the option to save the detailed import report of the mailboxes you want to. Select the mailbox and Click on Download button.
Choose the destination location where you want to save the Detailed Report.
Re-Run Import option is also provided in order to perform the import again.
To view the end result login to Microsoft 365 where you imported the data and open Outlook.
Here you will see that the entire folder structure is within the In-Place Archive subsection.
On comparing the before and after images of the Microsoft 365 portal we can clearly see that all new data is in its requested spot.
Emails:
Before:
After:
Download & Launch SysTools Import Tool
In case, tool is not activated, see how to activate the product: Activation Steps
Tool provides the help section for the details about each Import mode. Click on "Help" button to view this section.
You will now come to the Source screen where you have to select the folder path where the MSG files are stored.
You have to put these files in their respective folders (created with the name of target O365 or Microsoft 365 email IDs) as described below:
Create a folder in root drive, like:
Go to the drive where you have stored your data.
Within the drive make a folder named msg.
Here each user must have their own seperate folder like shown in the image.
Each username folder has its own Email folder.
The overall structure should resemble the following:
E:/msg/[email protected]/Email/ (put all .msg files/subfolder containing .msg files of user1)
E:/msg/[email protected]/Email/ (put all .msg files/subfolder containing .msg files of user2)
E:/msg/[email protected]/Email/ (put all .msg files/subfolder containing .msg files of user3)
etc...
Within the Email folder there can exist multiple subfolders.
Each subfolder can have its own set of unique MSG files which can be accessed individually.
Once Source level file formatting is as per the given criteria select the folder "E:/msg/" into our tool as "Import Folder Path".
And then select the folder "E:/MSG/" into our tool as "Import Folder Path".
After selecting the path, click on "Validate" button to validate permissions.
After validating, the permissions will be granted to the source platform. Click on Next.
Click on Validate to ensure that the given credentials are correct.
After validating, the permissions will be granted to the admin account. Click on Next.
On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.
Fetch Users: It will fetch all the users from Source domain.
Import Users: This will import users through CSV.
Download Template: In this option, you will get a sample CSV file in which you can add source users manually.
The list of source users is now displayed on the screen.
You can Search for a particular mailbox and select that user to import data. There is a "Show Selected" toggle bar that will show only selected users in the list. This will help you import selective data only.
Now Users need to Add the Destinarion User Accounts. Users have two options for this:
User List Template: In this option, you will get a sample CSV file in which you can add source users manually.
Import Users: This will import users through CSV.
Click on Validate to authorize selected user source & destination account(s).
Once the users are validated, Click on "OK" button.
Users can also perfrom the import task on priority basis. Select the accounts on priority as shown in the image.
Finally, Click on Start Import button to start the import process.
The software shows the notification that import is started.
Users can track the status of the import task in the "In Progress" tab.
In the "Pending" tab, user can track the pending files. If users want, they can stop the import here by clicking the "Stop Import" button.
Users can see the final import status in the "Completed" tab.
After successful import, Click on Download Report button.
The tool provides two options for downloading the reports:
Summary Report: The summary report will be a single .csv file containing import reports of all the selected users.
Detailed Report: Here, you get the option to save the detailed import report of the mailboxes you want to. Select the mailbox and Click on Download button.
Choose the destination location where you want to save the Detailed Report.
Re-Run Import option is also provided in order to perform the import again.
To view the end result login to Microsoft 365 where you imported the data and open Outlook.
Here you will see that the entire folder structure is within the In-Place Archive subsection.
On comparing the before and after images of the Microsoft 365 portal we can clearly see that all new data is in its requested spot.
Emails:
Before:
After:
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