How to Search Email by Subject in Outlook 2016, 2019, 2021? Perfect Solution!
No doubt, Microsoft Outlook for Windows and Mac OS has gained the heart of users to a greater extent by rendering power-packed features for a seamless emailing experience. However, there comes a point wherein users have to face a tough time finding a specific email message when there are a bulk set of emails. In order to make this tedious task simple, this is the blog exclusively for all the users out there who wants to know how to search email by subject in Windows Outlook 2016, 2019, and 2021 efficiently.
Before moving further, let’s understand the circumstance elaborately,
“Being working as a Client Relationship Manager, I receive thousands of emails from the clients throughout the day. However, I find it really difficult to search email in Outlook by subject as there are numerous emails loaded in my Inbox folder. Because of this, I need to always invest a sufficient amount of time to fetch the desired Outlook emails. Is there some suitable approach that can be followed to search emails by subject in Outlook 2016? Please advise!”
How to Search Email by Subject in Outlook Manually?
While working with Outlook 2016, 2019, and 2021 by default it hides the advanced search option. This means a user needs to add a Search tab on the navigation ribbon in Outlook. So, follow the steps in sequence to search email in Outlook by subject.
- First of all, you need to right-click on the Outlook ribbon and choose the Customize the Ribbon..option
- Now, select Home (Mail) section and choose All Tabs >> Search option from the Choose commands from menu
- Once it is selected, hit the Add button followed by clicking the OK button to search email in Outlook by subject
- One can seamlessly search the emails using the Search box by sorting the different categories like from, to, subject, sent, received, etc
- In order to advance search emails by subject, simply navigate to the Search tab and select Advanced Find.. from the enlisted option
- Now, enter the keywords under Search for word(s) field to search email by subject in Outlook 2016
- One can also add the different search criteria in the Advanced tab as shown in the below image
- With the help of the More Choices tab, users can efficiently search emails by the message size, status and importance.
How to Search Email by Subject Without Outlook?
Using the above-mentioned manual solution fails to search emails from multiple PST files. However, in the case of viewing the emails without installing the Outlook 2021, 2019, and 2016 applications. The only immediate option available is by adopting SysTools PST Viewer Pro software. This is because the tool provides the functionality to search email by subject without installing the Outlook application on the system.
It lets users perform advanced searching features wherein users can easily fetch the desired emails effectively, which they are looking for. One can also specify different criteria in the enlisted fields with the proper operators like AND, OR, NOT, etc to acquire the resultant Outlook emails.
Also Read: How to Examine PST File in Outlook?
Working Steps of the Tool to Search Outlook Emails
1. Firstly, launch the software and upload PST file on the system
2. After adding the PST file, it displays the emails in different preview modes
3. Within the software interface, it provides an Advanced Search option in which users can quickly search email by subject without Outlook
4. It also allows users to search emails by using different operators like AND, OR, NOT. Moreover, this makes it easy for a forensic investigator to fetch the desired emails out of the bulk Outlook emails
5. Besides the default criteria like Subject, To, Body, Bcc, Cc, etc, one can also add customized criteria for an instant search process
6. Once the required emails are searched, within the software interface, it also provides the option to export Outlook emails to PDF format.
Also Read: How to Print PST Files without Outlook?
Summing Up
Microsoft Outlook 2021, 2019, 2016 is one such email application, which is ruling the business world by providing endless features. Sometimes, users have to know how to search email by subject in Outlook 2016, 2019, and 2021. Within the Outlook application, one can also search emails efficiently.
However, when it comes to searching Outlook emails without Outlook program, then a user has to avail of PST Viewer Pro software. This utility lets users instantly search emails without Outlook installation.
