How to Merge Two Google Accounts & Join Google Workspace Info

There are plenty of people asking how to merge two Google accounts online. Nevertheless, as you prepare yourself to finally get rid of that awkwardly named email, you end up in a roadblock.

That is the absence of any native method for linking Google accounts. The more surprising part is that even the most expensive premium subscriptions lack this feature.

Never during the free account creation process do people think that they will eventually end up with more accounts that they can manage at a time.

However, that is the exact problem that many start to complain about, as dealing with so many passwords and inboxes is a big blow to productivity.

If combining two accounts was tough, multi-account merges (like in a professional setup) are in a different league of their own. Don’t worry, as in this guide, we will help you join your accounts with step-by-step instructions. Let us first start by laying down all the prerequisites that need to be done prior to a sync operation.

Preparation to Merge Two Google Accounts

Here is a list of checks that you, need to ensure before beginning the actual task:

Decide on the type of merger you want. Two distinct scenarios exist first, where you append one live account to another live one, or second, where we combine two Google Workspace addresses into a new third account.

You own the account credentials for all the accounts that you are about to join. This goes without saying because credentials are a means to enter into an account and you can’t perform the necessary changes that are needed for account linkage from outside.

Check the amount of data present inside the source account. Then look at the storage available within the destination. Avoid the merge if you don’t have enough space, as most likely you plan to use the destination account in the future. If it fills up, you risk facing a Gmail is running out of space issue.

Resulting in a suspension of all email sent/received on Gmail, and data storage on Google Drive, with similar limitations on the rest of the Google Apps. You would need to upgrade your existing plan. So it is better to upgrade before the merger to eliminate overflow issues.

Build a backup for both the source and the destination. The account joining is done to consolidate data in a single place. If, by chance, during the transfer some unfortunate event occurs, users may end up losing their critical data. Although both the source and destination retain a copy of their original files. It doesn’t hurt to be extra careful during this task.

After the preparations, we can move on to the main task. Users have to do the process for each Google application one by one. It’s better to deal with Gmail first so that’s where we start.

Procedure to Link two Gmail accounts

• Go to Gmail Settings.
  
• Click “Accounts and Import.”
• Under “Import mail and contacts,” click “Import mail and contacts.”
  
• In the new window, enter the email address you want to import from and click “Continue.”
• Sign in to your other email account to authorize the import.
• Confirm the import options (contacts, mail, new mail for 30 days) or deselect unwanted options, then click “Start import.”
• Wait for the import to complete, which may take a few hours to a few days, depending on inbox size. All your old emails will appear in your new Gmail inbox.

Join Drive Data of  Two Google Workspace Accounts

• Open Google Drive
• Click the file/folder from which you want to begin.
• Hold the Ctrl key while clicking on the files/folders to make a variable bulk selection.
• Then hit the share icon or press Ctrl  + Alt + A keys together to open the sharing module.
• In the Share box
• You will find a list of accounts.
• Remove access from every other account except the destination.
• Give the destination Editor level access then you will see the Transfer ownership option appear on the same window.
• Use it to relinquish the authority of the source account and give control of files to the destination account.  This is akin to migrating Google Drive to another account scenario for individuals.
• A transfer of ownership task is not yet complete. To do that, login to the Destination Google account and open Gmail.
• Accept the invite.
• Go to Google Drive(of the Destination) and revoke the shared access to the source.
  

This completes the transfer process.

Note in case of nested folders/items within folders you have to do the entire process separately. As it is treated as

Otherwise, you can always download and upload the data. In this way, you can make a backup and the transfer simultaneously. However, you lose out on the speed of the direct transfer mechanism.

How to Merge Two Google Accounts and Combine Their Calendars

• Log in to the source Google account if logged out and from the candy box menu, select calendar app.
• In the main calendar page, click on the cog icon in the top menu section.
• From the dropdown select the settings option.
• In The Settings page, use the navigation pane on your left to open the Import & export section.
• Click on Export and Save the ical (compressed zip) file in an appropriate location.
• Then, go to the file and unzip it.
• Login to the source follow the path
• Cog > Settings > Import & export.
• Select file from your computer
• Browse for the unzipped ical and click it.
• Then, choose a calendar and click on Import.
  

By this way, you can also migrate Google calendar to a new account if you want.

Concanate Contacts to Link Google Workspace Communication

For contact mergers, the following set of manual steps are valid:

Stage 1 Fetch the Source Contacts –

• Open the Contacts App on your browser
• Click on the Export button it is a small upward-pointing arrow in the top right corner.
• In the Export box, don’t change the default options; just Click Export.
• Within the Save as window select an appropriate location and save the CSV file.
  

Stage 2 Upload Contacts in the Destination

• Reopen the Contacts App on your browser this time with the destination Google Account credentials.
• If you have a new account with no contacts, then you can see a blue color Import Contacts button on the main screen itself.
• Otherwise, from the left-hand pane, select the Import option.
• It opens an Import popup. Click the “Select file” button. Browse and choose the CSV you downloaded in the previous stage.
• Then hit Import.
• Wait for the contacts to appear in the target account.

If you plan to retain the source account. Then there is a different way to transfer Google Contacts to another account instead of this export-import. You can simply log in to both your Google accounts on a mobile device and sync the contacts there.

How to Merge Two Google Accounts Contact Lists on a Mobile?

• Open the Google Contacts app.
• Click on the organize Button.
• Scroll till you see the Settings Options and tap it.
• Click on the Google Contacts sync settings
• Choose the Source account.
• See if your contacts are in sync or not. If the latter is true, start the sync immediately. By tapping the Status and toggling the Syn button on the Next screen.
• Note that a new sync request takes a few minutes to complete.
• Go back and tap the “Also sync device contacts” option.
• Then toggle the “Automatically Backup and sync device contacts” button.
• From the popup select destination account.
• Go back and verify the status of the “Also sync device contacts” option and monitor the account to which the syncing is happening.

If you have multiple source accounts all containing contacts of their own then repeat the same set of steps for each of them. Don’t forget to keep the destination account the same for every single one of them.

Go back to the main contacts screen tap the arrow next to your email address and select the All contacts option.

After doing this, all of your contacts across the various Google accounts will appear in a single location.

Bulk Account Merger in Professional Scenarios

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Admins can download > pick endpoints > mark workloads > validate credentials > map users > and perform merger in a few clicks.

If the account remains dormant for a while (2 years), then Google deactivates and deletes it automatically. If you want to get rid of the source account earlier than that, there is a provision to raise an account deletion request on your own.

Even when Google doesn’t release any official number, estimates from various sources say there are at least 1.8 billion active Gmail/Google accounts. So a merger request is not an improbable event.

Conclusion

In this tutorial, we told the reader how to merge two Google accounts with each other. Through the steps outlined in this writeup, it becomes possible to move a major chunk of the Google workplace data, which previously seemed impossible.

Here we covered all the major apps like Gmail, Google Drive, Google Calendar, and, Google Contacts for both personal and professional situations.