How to Lock Fillable Fields in PDF in 2023

PDF forms with fillable fields are beneficial for collecting data and information digitally. However, there are situations where you may need to restrict access to or prevent changes in these fillable fields. In this article, we’ll explore the reasons behind the need to lock fillable fields in PDF documents and discuss three top methods to achieve this.

What is the Need to Restrict Fillable Fields in PDF?

A user might want to restrict fillable fields in a PDF file for several reasons. The three main reasons are maintaining confidentiality, preventing unauthorized changes, and ensuring that the data is not edited. Users often need to ensure the data entered into the form remains accurate and unchanged. Also, when sensitive information is being collected, restricting access prevents unauthorized users from viewing or modifying the data. And lastly, many organizations have strict compliance requirements that necessitate securing data in fillable PDF forms.

3 Top Methods to Lock Fillable Fields in PDF:

We have here 3 of the best methods to lock fillable fields in PDF forms. The first method is to use the Adobe Acrobat Pro DC application. The second method is to use a professional software solution. And the third method is to use an alternative solution such as a costly DRM software or an online tool (which actually restricts access to PDF itself). So, it really depends on your needs and your budget.

#1 Adobe Acrobat to Lock a Fillable Form in PDF

Adobe Acrobat provides a straightforward method to lock fillable fields in a PDF document. There are two ways to go about it:

The first way is to make the PDF read-only with a password:

1. Open the PDF form in Adobe Acrobat.
2. Click on the Tools tab and select Protect.
3. Choose Encrypt and select Encrypt with Password.
4. Set a password for the PDF.

This will prevent anyone from editing the form fields without the password.

The second way is to put restrictions on the PDF document:

1. Open Adobe Acrobat and click on File > Open to open the PDF document.
2. Once the PDF file with fillable fields is opened, right-click on the PDF file and select Properties.
3. After opening the properties, go to the Security tab.
4. Here, select Password Security from the drop-down menu.
5. A new window will pop up where you need to select None in Changes Allowed.
6. Input a password in the text box and click OK.
7. Confirm the password again and save the PDF file.
8. Check the properties again and you will notice that the PDF now does not allow any changes to fillable fields.

#2 SysTools Product to Restrict Fillable Fields in PDF Document

SysTools PDF Password Locker software is a dedicated tool designed to lock fillable fields in PDF forms. Here’s how to use it:

1. Launch the software and click Add Files to import your PDF form.
2. You can add multiple PDF documents.
3. Once done, set Not Allowed in Editing dropdown.
4. Set a password to restrict access to the fillable fields.
5. Click Lock to apply the restrictions to the form.

Alternative Solutions

If you’re looking for a more budget-friendly alternative, you can explore free online tools. These tools often provide limited security options but can be suitable for basic form-locking needs. Another alternative is to use DRM software that can be a little costly but provides more security options.

Summary:

It is not so difficult to lock fillable fields in a PDF form. Doing this is essential to protect data integrity, ensure confidentiality, and maintain compliance. Adobe Acrobat offers a reliable method for securing PDF forms with a password. Alternatively, a dedicated tool from SysTools provides comprehensive options for restricting access to fillable fields in PDF documents.

FAQs – Frequently Asked Questions

Q: Can I lock individual fillable fields in a PDF?

Yes, some PDF editing tools, including Adobe Acrobat, allow you to lock specific form fields while leaving others editable.

Q: Is it possible to unlock locked fillable fields in a PDF if needed?

Yes, if you have the correct password, you can unlock and edit the fillable fields in a secured PDF form.

Q: Are there any free methods to lock fillable fields in a PDF?

While there are free options available, they offer limited security options. Dedicated tools provide more comprehensive features for locking fillable fields.