Know How to Import Gmail Folders into Mac Mail Without any Trouble?

Gmail is the most popular web-based email client used by people these days. It has got many features which make it an email client in a lot of demand by people. On the other hand, Mac Mail is a desktop-based email application used by Mac OS users. There are times when the user wants to configure Gmail with Mac mail in order to access Gmail data on the desktop. In this article, we have come up with a solution for how to import Gmail folders into Mac Mail or how to sync Gmail folders with Apple Mail.

Let us understand the topic with the help of the query:

“Hello,
I have a Gmail account that is years old. It is trying to import a ton of old messages. How do you guys use your Gmail on your laptop? Just straight through the website? Does anyone here know how to import Gmail folders or sync Gmail with Apple or Mac Mail, so that I can get all my emails on my desktop? I really don’t know how to do it? Could someone tell me the method as I have very important data stored in my Gmail folder? Thanks”

Comparison of Gmail with Apple Mail

• Apple Mail is a desktop-based email client by Apple Inc. While Gmail is a web-based email service by Google Inc.
• Apple Mail stores data in the configured Mac machine and Gmail on the other hand stores data on the cloud.
• Configuration of Mac mail is important with the email account to send and receive messages on the other hand Gmail can be run directly.
• Apple Mail can run on configured Mac computers whereas Gmail being a web-based email client can run on any computer and from anywhere.

How to Import Gmail into Mac Mail using Manual Method?

Follow the below manual steps to move Gmail to Apple Mail:

• To import Gmail into Mac Mail. Go to the Mail menu and choose Add Account from the option.
• Go for Google in the Choose a Mail Account provider screen.
• Then click Continue.
• When asked type your Gmail email address and then click Next.
• In the space provided add a password to the Gmail account afterwards Click Next.
• If the authentication is of two steps, enter the code generated by SMS and then click Next.
• The user has to make sure that the Mail is checked as one of the app to use with the account.
• Calendars and Notes can also be picked up. But it is not necessary in order to sync the emails.
• Lastly, Click Done, to complete the process to import Gmail into Apple Mail.

In the case of using Mail 7, the Steps to Import Gmail to Apple Mail is Different.

• Choose Mail > Preferences from the menu in the mail.
• Then Go to the Accounts Tab.
• Under that account list, click +(plus).
• Under Choose the mail account to add, the user should make sure Google is selected.
• Followed by Click Continue.
• The user has to type full name under Name and Gmail address under Email address.
• When the user is asked to enter a Gmail password, please provide it.
• In the case of two-step authentication, type the code that is received.
• Then Click Set Up.
• Under Select, the apps to use with, make sure the Mail is checked.
• If the user wants Google information like calendars, contacts can be synced.
• Lastly, Click Done.

Limitations of Manual Method to Sync Gmail with Mac Mail

The process can be paused or resumed as needed. This is how an alternate method can help instead of a manual method to sync Gmail folders with Apple Mail.

Direct Solution to Import Gmail Folders into Mac Mail

Due to limitation of Manual Method to import Gmail folders into Mac Mail, an alternate method can be used called SysTools Gmail Backup for Mac OS  program. Unlike the manual method, it backs up email from a single or multiple Gmail accounts. Further, it allows download Gmail emails to computer and backup of Gmail email into multiple classic file formats. It helps to download emails from selective folder and also helps to Gmail archive all emails before a certain date in apple mail supported file format which is not possible in case of Manual method.

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• To begin with, run the program on Mac OS. The credential for Gmail has to be provided, once the software is launched. Then Click on the Login Button. to move gmail to apple mail.

• From the menu, select the format for which Backup would be created. In this case, MBOX is selected as it is supported by Apple Mail. Select the required file format.

• Then select the Browse button for the final destination of the export process. Further, navigate and select the destination and click the Choose button.

• Corresponding to the Browse button, the selected file will be displayed in the text box. Application of customized filter can take place by clicking on the Apply filter button. Provision of custom filter takes place as per which copy of Gmail account can be created like Select folder or Email filter.
• Click on the “Delete after download” button, if you want to delete data from Gmail once the copy is created on Apple Mail. Click on No if you don’t want to delete.

• Afterwards, click on the Start button. The process will be started by the software.
• Once the process completes the file can be viewed at the Destination location.

• On a Macintosh computer open Apple or Mac Mail.

• Select File Menu and choose Import Mailboxes.

• There will be an appearance of Import Wizard and the user has to select file in the MBOX format option. Click on Continue. Go to the location where the source file is stored, select the file and click on the Choose button.

• There will be an appearance of a message wizard. It will be indicated where the imported mailbox file is placed with the respective name. After that click on Done. All the emails can be viewed which are imported by the user in Apple Mail.

Conclusion

There is various reason why people import from Gmail to Mac Mail. The basic reason is to save data on a local Mac machine. There is a manual method that has been provided in order to resolve the query of how to import Gmail folders into Mac Mail. The process is lengthy and time-consuming and may result in data loss on the other hand.

An alternate method is to export Gmail emails in MBOX file format by the suggested backup tool and next import Gmail folders to Apple Mail. There are many features of the alternate methods which can be utilized by the user. It is up to the user to decide which method to go for.

FAQ

Q1. How do I transfer my emails from Gmail to Apple Mail?

Well, you can go with the manual solution that we have discussed in this blog or you can use the automated software that can help you to instantly tranfer your emails from Gmail to Apple Mail.

Q2. How we can move gmail to Apple Mail using this tool?

You simply need to download the tool and follow the steps that we have explained above in this blog.

Q3. In what format can I take the backup with the help of this software?

The tool provides several options like PST, PDF, EML, MSG, and MBOX. To get the backup data in Apple mail, you will need to choose MBOX as export option.