Export Office 365 Calendar to Google Calendar through GWA (Google Web Apps)
Usually, People save the important Date, Events, Appointments, Meetings on calendar to remind. So, Office 365 calendar play a significant role in any organization and also for individuals. Because, Office 365 data can be accessed from anywhere, any time and from any device.
Many times, it can be seen that users want to export Office 365 Calendar to Google Calendar account as it provides huge free storage, fast processing, more security, search option, spam filter option and lot more.
Therefore, in this write-up, we will elucidate the systematic procedures to export Office 365 calendar to Google calendar. First, let’s have a look at a user’s query to understand clearly the need for conversion.
“I want to migrate all my calendar appointments from Office 365 account to Google Calendar. Because, from now, I will not continue the Office 365 subscription plan. But, I cannot afford to lose any meetings. So, I need to keep all the appointments from my existing Office 365 calendar after my subscription expires. Can anyone please tell me how do I export Office 365 calendars to Google calendars? I really appreciate any help to make this possible.”
How to Import / Export Office 365 Calendar to Google Calendar?
In order to transfer the events, appointments, meetings, etc. from Office 365 to Google, first you need to configure your Office 365 account in Outlook application. Because it is not possible to directly import office 365 calendar into google calendar. Also, Outlook is a commonly used email application and it saves the Office 365 calendar in .ics file format. So, you have to export the .ics file from Outlook and then Import into the Google calendar.
1. At first, log in your Outlook account by entering the required credentials. Then, go to the Calendar option and select a calendar to make it the active calendar in the view.
2. Now, on the File menu, & Go to Save Calendar option.
3. After that, enter a name for the iCal or calendar file in the File name text box. This name should be easy to recognize and meaningful to you.
4. Further, a default summary of the calendar name, date range, and detail level appears next to the ‘More Options’. If summary will satisfy you, then you can directly jump to the step 9, otherwise, you have to continue with the step 4.
5. In the next step, click on the More Options.
6. Then, a date range list will open. Now, you need to select either the Whole calendar category to include all data in from your Office 365 calendar file or click Specify dates to enter a date range to get the selective calendar’s data according to your choice.
7. From the Detail list, choose the Full details category.
8. After that, Select Show button to see the Advanced options.
- If you click on the checkbox Include details of items marked private. Then, this option asks you to enter the details. It includes both the limited Details and Full Details. Also, it comprises the existence of private items. But, further it will not share any information.
- If you are clicking on the checkbox next to Include attachments within calendar items. However, this option needs a detail to be set to only Full Details. Also, it includes all the attachments in calendar items, such as spreadsheets.
9. After setting the Advanced options, just simply click OK button. Then, Choose Yes button to answer the question.
10. Now, you can choose a destination location for saving your calendar file and click on the Save button.
11. In this step, log into the GWA. By default, it will open to your email. Now, you need to Select the Apps icon and open your Google Calendar.
12. Then, go to the ‘Gear’ icon,which is at the top right of the page. Click drop-down menu and select Settings option.
13. Now, from the Calendar Settings window, click on the Calendars tab.
14. In this step, Choose Import Calendar option to import office 365 calendar into google calendar
15. Further, Click Browse button to select the location of the calendar file.
16. Now, locate and select the file that you have saved in step 9 and click on the Open button.
17. Go back to the Import calendar window and verify that your Calendar is the one that you want to add from office 365 calendar to google calendar.
18. Just click on the Import button.
19. You will see a summary of the Import process. Now, click on Close button to finish the process.
20. Finally, your Office 365 calendars are successfully imported into your Google Apps calendar.
A Smart Technique to Export Office 365 Calendar to Google Calendar
Important: This section applies when you are moving Outlook calendars to G Suite. But, if you wish to directly export Office 365 calendars to Google calendar for multiple users of a domain, make use of SysTools Office 365 to G Suite Migration Tool.
You can find the complete step by step instruction along with screenshots in the How It Works section. This tool will allow you to migrate emails, calendars, contacts and drive files to G Suite. You can choose what you want to migrate and for which users. Contact our support team for more details regarding the software functionalities and offers.
In the above-discussed manual process, there are some consequences. This method is very long and takes a long time to execute. If a non-technical person wants to migrate their calendars from Office 365 to Google with the help of this method, then it will be quite difficult for them. Also, it may lead to data loss.
Hence, in order to avoid the quite tricky and complex procedure, users can take help from an effortless third-party solution like which is SysTools Outlook to G Suite Migration Software. Here’s how to use the tool to export Office 365 calendar.
When you configured the Office 365 account in Outlook, export the PST file of it Via. Import/Export wizard. For this, follow the below guide.
Export Calendar of Office 365
1. Click on File tab from the Outlook.
2. Select Open & Export >> Import/Export.
3. Choose Export to a File option and click on Next.
4. Choose the calendar folder and click on Next.
5. Click on Browse to provide a location for the exported calendar .pst file.
6. Finally, click on the Finish button to start exporting the Office 365 Calendar folder.
Once you got the PST file, download the Outlook to Google Apps Migrator software on your Windows system to import Office 365 calendar into Gmail.
7. Afterward, upload the exported PST file into the utility and click on Next.
8. Time to enter your Google Calendar account credentials. Here, one can export the Office 365 calendar into G Suite as well as personal Google calendar account.
9. From the same window, opt for Calendars option and click on Export.
10. It is a simple and fast solution which can import office 365 calendar into google calendar without any hassle. Apart from this, there are also many advantages of this tool like selective data migration, Incremental Backup Option and lots more.
Bottom Line
Microsoft Office 365 calendars are really crucial for users, as it stores lots of important events, meetings, and appointments. But sometimes users want to export Office 365 calendar to Google calendar. Hence, in this blog, we have discussed a step by step manual procedure for this conversion. But, following the wrong guidelines may lead this task to a permanent data loss. So, it is advised to use Backup tool by SysTools to keep safe the important data.
Frequently Asked Queries
No, it is not possible to directly migrate OWA calendar into Gmail calendar. To do this, you need to configure your Office 365 account into Outlook application. Afterward, can export the data locally using Outlook and import it to the Google calendar.
Yes, Outlook application saves the Office 365 calendar data in ICS file format. Hence you can export your calendar data in ICS format through the Outlook application.
While exporting the calendar data, one can provide the date filter through the Date range option. With this feature, you can select a predefined date range or you can provide specific dates.
To import the calendar first you need to login to GWA and go to Google calendar option > settings > Import calendar > browse the ICS file and click on Import.