Export Email from cPanel to Outlook – Step by Step Guide

Summary: This article consists of the methods to export email from cPanel to Outlook 2021, 2019, 2016, 2013 with step by step guide. Learn how these methods work and if there are any challenges faced while performing this operation. An expert’s recommendation in also explained in this article. Let’s check it out!

cPanel is the user interface that provides management of web hosting server. It gives access to GUI and automation tools to easily manage servers and websites for you and your customers. Moreover, cPanel also has integrated email platform to launch new email accounts with proper spam protection.

Now take a look at this query:

There are various queries like this where users want to transfer emails from cPanel webmail to desktop-based email client.

In this article, we will focus on this email platform, so as to provide you with a proper and easy solution.

How to Export cPanel to Outlook? Top Techniques

First and foremost, you have to understand that cPanel provides you with 3 webmail options to manage your user accounts:

1. Horde Webmail Client
2. SquirrelMail Webmail Client
3. Roundcube Webmail

Since “Horde” is the most popular among them, we will be using this platform to access our emails and then migrate them into Outlook. For other platform, you can access the following articles:

• How to Export SquirrelMail to Outlook
• How to Convert Roundcube to Outlook

First, Export cPanel Email to Outlook Using Horde

No webmail client in cPanel supports the official format of Outlook (PST format). That’s why we have to first export cPanel emails to local system in its default mailbox format. And then later migrate the saved emails to Outlook.

There are two ways to access your cPanel webmail client and export Horde to Outlook:

• Firstly, open cPanel in your web browser- Ip address: port number (example – 192.168.2.1:2096)
• After that, you will have to login with your proper credentials.

• Here, tap on the Email Accounts from the given list of options to migrate cPanel to Outlook.

• So, mouse-click on Check Email corresponding to the email account you want to export to Outlook.

• Now, choose the preferred webmail client and click Open button.

• The client will open, right-click on the mailbox and select Export option.

• Here, from the drop-down list, choose Download into MBOX format and click Ok.

• Finally, you can save the file at preferred location.

Note: You can also directly access the webmail account by going to www.yourwebsite.com/webmail

Once the emails are saved on your local computer, convert them into Outlook supported format (PST) and import them in MS Outlook client.

Second, Convert MBOX File to Outlook Via Manual Method

For this type of conversion, you need to follow 3 stages:

1. Convert the data files to EML format.
2. Move the files to Outlook via Drag & Drop.
3. Export the emails to Microsoft Outlook.

All these stages have more steps to perform which make the process lengthy and complicated. This procedure might not be able to keep the hierarchy maintained during the conversion.

You would obviously not want to lose a lot of time while completing the entire procedure and not get the satisfactory results. 

Professional Approach to Export Email from cPanel to Outlook

The webmail only exports MBOX files and Outlook does not support this format. And the steps for conversion might not be of help if there are a lot of important files involved.

For Windows OS:

Once the emails are saved on your local computer in MBOX format, it is time to convert them into PST and import them into MS Outlook client.

The webmail only exports to MBOX and Outlook does not support this format. So, it is necessary to use SysTools MBOX Converter to export cPanel email to Outlook.

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1: So, firstly, run the software and click on “Add Files” button.

2: Thereafter, click “Next” and browse the cPanel MBOX files.

3: Now, Preview cPanel emails in the software.

4: After this, select “PST” and click “Export” to convert cPanel emails to Outlook PST.

For Mac Operating System:

For a secure migration, use the IMAP Mail Backup Tool for Mac OS which will help users to export email from cPanel to Outlook in bulk.

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Moreover, this software provides an easy to use GUI to convert the emails. The converted files can later be imported in any Outlook version including Outlook 2021, 2019, 2016, 2013, 2010, 2007 & 2003.

So, you can migrate cPanel to Outlook without losing the folder hierarchy or data integrity throughout the procedure.

Furthermore, there is a Date-filter available for users to download the data from a specific time-period only. Let’s take a look at the steps.

How Does the Tool Works to Export the Data?

Step 1: First of all, run the software and choose the Other option from the tool’s interface. Enter the account credentials and IMAP Server & Port Key No. details. After entering the correct details, press the Login button.

Step 2: Now, click on the radio button beside PST option and go to the Advance Settings option to export email from cPanel to Outlook selectively.

Step 3: Here, use the Split PST Option to divide the large files in smaller parts in MB & GB sizes. Then, apply the Date-filter to set the dates for a specific time-period. Now, just hit Save to apply these filters.

Step 4: After this, choose the Delete after Download feature to get more space in the mailbox by deleting the files you are exporting.

Step 5: Eventually, navigate to the location for your output files and click on the Start Backup button.

 

Third, Import the Converted PST Files in Outlook 

The last step is to import the converted files to export email from cPanel to Outlook 2021, 2019, 2016, 2013. The steps are as follows:

1. Initially, run the Outlook application and click on the File tab.

2. Here, select Open and Export option. Hit Import/Export button to open the Import/Export Wizard.

3. From the wizard, choose the Import from another file or program & click on the Next button.

4. Now, in the next dialog box, press the Outlook data file (.pst) option. Hit the Next button.

5. In this step, browse the file in your computer to insert it.

6. Finally, click Finish button. That’s it, now you can simply access all the cPanel emails in your Outlook application with same formatting.

Observational Verdict

However, email migration has always been a touchy subject. Therefore, if you are not careful, you may lose all your data during the migration process. Hence, we help our users with proper information to know how to deal with various migration scenarios. Hence, in this article, we have focused on how to export email from cPanel to Outlook. It provides you the proper steps to access your cPanel emails and migrate them to Outlook. Also, migration is extremely easy if done systematically.

FAQs

Q- How do I easily export email from cPanel to Outlook?

1. Download the tool on Mac OS PC.
2. Login with cPanel user details.
3. Select PST file from the options.
4. Hit, Start Backup icon to begin exporting.
5. Open Outlook application on desktop.
6. File > Open & Export > Import & Export.
7. Hit Import from another file or program option.
8. Tap Outlook data file (.pst) > Browse > Finish.

Q- How many emails can I export at a time?

Using the suggested software, you can export multiple emails at a time along with attachments from cPanel webmail mailbox.

Q- Does cPanel backup include emails while processing?

Yes, whenever you perform a cPanel backup, it will include all account files, databases, email accounts and settings.