How To Export Contacts From Shared Mailbox In Outlook? Quick Solution

Summary: Don’t know how to export contacts from shared mailbox in Outlook, then you are at the right article. This write-up will guide you to export Exchange 2016 shared mailbox contacts by using the professional solution provided here.

Exchange shared mailbox is very important and plays a crucial role in IT organizations or other companies. It allows various employees or users to access, read/write, and send emails messages at the same time. Apart from email, the contacts in Exchange shared mailbox store sensitive data of particular departments such as: marketing, support, sales, etc…

So, to use these contacts in Microsoft Outlook, first users have to export EDB shared mailbox contacts to the PST file and then they can import that resultant file into Outlook.

Also, you can keep the PST file as a backup for future purposes. In case, if any disaster happens like an Exchange Server crash, hardware or software failure, corruption, etc.. Users can use the Outlook data file and retrieve the Exchange shared mailbox contacts data.

To export Exchange database shared mailbox contacts to PST file you can use the Exchange EDB Converter software as the professional solution provided by SysTools. That helps users to export contacts from Exchange shared mailboxes in bulk with no data loss.

Why Manual Method Is Not Useful to Export Exchange 2016 Shared Mailbox Contacts to PST?

Exchange Admin Center is used as the manual solution that export only individual Exchange shared mailbox to PST file at a time. It doesn’t export selective data items from EDB shared mailbox to the Outlook data file. So, it would be a tedious job if anyone uses this method because first user have to export the shared mailbox to the PST file and then extract the contacts from it.

Also, users cannot export contacts from different shared mailboxes to PST file. That’s why it is recommended to use the professional method to export Exchange shared mailbox contacts to PST in batch from different mailboxes.

Use Automated Wizard For How to Export Contacts From Shared Mailbox In Outlook

Exchange EDB Converter software is the professional tool used by various IT Experts, Exchange, and naive users to export Exchange 2016 shared mailbox contacts to PST file in bulk. The categories filter option allows you to export the selected data items like – emails, calendars, notes, journals, tasks, contacts from different Exchange mailboxes to the Outlook data file.

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Also, if you don’t know how to download all the emails from Exchange Server to a local PST, this tool helps you to download it easily. After downloading, users can access Exchange email from browser or they can import it into email client like MS Outlook to read/write and send the email to other.

This utility support priv.edb and pub.edb file and it allow users to export multiple EDB mailboxes (archive, users, disconnected, legacy, shared) of any size to the selected file formats (PST, EML, PDF, MSG, MBOX, HTML) simultaneously. 

The software provides dual scanning option that removes corruption from the Exchange database file. You can select the advance scan to recovers highly corrupted EDB files and remove minimal corruption users can opt the quick scan mode option.

The advance scan also recovers purged Exchange mailboxes and items from loaded offline/dismounted EDB file. If anyone want to recover deleted contacts Exchange 2016/2013/2010, select this option and recover permanently deleted contacts easily.

Key Features Of Professional Software

1. Support Exchange Database and Streaming Media File
2. Preview EDB mailbox items before conversion
3. Export Microsoft Exchange public folder and private mailboxes
4. Provide email encryption (SMIME/OpenPGP) option from Exchange mailboxes
5. Preserve folder hierarchy and keep metadata intact
6. Date filter option export Exchange mailbox and data items from a certain time period
7. Compatible with all Microsoft Windows OS, Exchange Server, and MS Outlook versions

Step by Step Method For How to Export Contacts From Shared Mailbox In Outlook

Step 1: Download the automated software > Install > Launch it

Step 2: Click on Add File > Load offline EDB file > Click Add

Step 3: Preview Exchange EDB file, mailboxes, and data items > Click Export

Step 4: Select the Exchange Shared mailbox > Click PST > Select Advance settings

Step 5: Select contacts from categories filter option > Click on the Save button

Step 6: Select the browse button to set target file location > Click the Export button for Exchange 2016 shared mailbox contacts to PST

Finally the Exchange shared mailbox contacts are successfully exported to the Outlook data file

Now users can import the PST file to Outlook by using the step given in the below section and access the EDB shared mailbox contacts in Outlook.

Step 1: Login to the Microsoft Outlook > Click on File

Step 2: Click on Open & Export > Select the Import/Export option

Step 3: Click on Import from another program or file option > Click on the Next Button

Step 4: Select the PST file > Click Next

Step 5: Browse the Outlook data file to import > Select the “replace duplicate with items imported” radio button > Click on Next button

Step 6: If your PST file is password protected then insert the password > Click OK

Step 7: Select the radio button “import items into the current folder” > Click on finish button

Bringing It All Together

This write-up provides detailed information on how to export contacts from shared mailbox in Outlook by using the solution described in the above section. By using the automated wizard you can easily export contacts from Exchange shared mailboxes to the PST file without any data loss and it doesn’t require any technical knowledge to use this software.