How to Convert XLSM to PDF: A Step-by-Step Guide
Every time you use Excel files, especially XLSM (Excel files containing macros), you may require sharing your data in a format that is universally accepted and safe. This is where converting XLSM to PDF comes in handy. After all, it can help to avoid many possible problem situations. Regardless, if you are working on reports, trying to maintain the formatting, or need to have the document accessible across multiple devices, converting your Excel file into a PDF file saves the day. In this guide, we will explain how to convert XLSM to PDF using a native application, an online tool or a specialized software. You may choose at your discretion.
Table of Contents:
Let’s get started.
What is an XLSM File & Why Convert XLSM to PDF?
Normally, an XLSM file is an Excel spreadsheet that includes the possibility of using Macros – tiny applications that execute repetitive operations. What we have today is that even though these files are so great for productivity, not all devices and software are compatible with it. PDF on the other hand are universally accessible, making them suitable for disseminating your XLSM file content in a secure, readable and non-editable format.
Excel files with macros can carry out tasks on their own, however as mentioned above it is not that easy to share these files due to compatibility problems. PDF files, on the other hand:
- Preserve formatting: The layout, structure, charts and everything remains in the original state throughout all devices, platforms and OS.
- Are secure: You can lock PDF file and protect PDF from editing.
- Are universally compatible: Open them on any device, without the need to think about which software should be installed on a computer.
How to Convert XLSM to PDF – Top 3 Ways
There are multiple ways to export XLSM files to PDF documents. We have included one of each: A native solution for users’ convenience; online converters for infrequent conversions; and a specialized software for bulk conversion on Windows & Mac.
So go ahead, read the blogs and choose the method of your choice.
1. Through Microsoft Excel (Native Option)
Microsoft Excel supports XLSM files natively. This makes it easy to convert Excel sheets to PDF since Excel has a built-in export option for PDF. Here’s how to convert XLSM to PDF through Excel itself:
- Open your XLSM file in Excel.
- Choose File from the top menu toolbar and then select Save As (or Export in more recent versions).
- Select PDF from the drop down list where the files format is selected.
- Check the available options such as page range and orientation and click on Save.
The basic advantage of this method is that it is fast and does not entail the use of other software. But do not despair if you are on the go or, for whatever reason, cannot access Excel. There are other methods to look forward to.
2. Use an XLSM to PDF Converter Online
Sometimes you may be in a situation where all you have is an XLSM file and you want to convert it to PDF format with no delay, that is why there are online XLSM to PDF converters.
Popular options include:
- Smallpdf
- iLovePDF
- PDF2Go
Steps to convert XLSM to PDF online free:
- You should go to a reliable online service, specialized in XLSM to PDF conversion.
- Drop and drag the XLSM file attached or you can also upload it (most of the tools allow the upload of XLSM file).
- If necessary, change orientation of the following pages as well as margins for a better look.
- Select “Convert” and you’ll have your PDF in a few minutes.
Pro Tip: To keep information in your XLSM files safe, always work with secure platforms. You have to upload your files to unknown web servers, so make sure that these files don’t have sensitive data.
3. Through Specialized Software
If you regularly need to convert XLSM to PDF, you might want to explore dedicated conversion software like Document Converter Software by SysTools. It offers advanced features, such as batch processing, password protection and customizable PDF settings.
Not only this program recognize XLSM, but it also easily works with other Excel file extensions such as XLS, XLSX, etc., as well as Office documents. Moreover, it is an ideal application for people, who need a fast and reliable tool for converting multiple XLSM files and keeping the original formatting of the documents. Thanks to its simple GUI and powerful batch conversion options, this XLSM to PDF converter is the best choice for computer literate and novices alike.
6 Steps to Convert XLSM to PDF with Software:
- Open the software.
- Click on the Add Files button to add the XLSM files that you want to convert.
- To see the added file, go to the Preview window.
- Add more options such as page orientation or margins if necessary.
- Click on Export if you wish to export XLSM files to PDF.
Common Issues and Solutions
Issue 1: The styling of the PDF looks somewhat different.
Solution: It is important that one should properly format the XLSM file before carrying out the above conversion. Keep an eye out for conversion settings and customization options.
Issue 2: Macros are either missing or not present in the PDF.
Solution: So remember, macros do not transfer to PDF. Only the visual information of whatever has been used in form of charts, data and tables is retained.
Issue 3: I have organized XLSM worksheet into multiple sheets within the same file, but only one sheet is imported.
Solution: When saving a file as a portable document format PDF in Microsoft Excel select on save ‘Entire Workbook’ instead of ‘Current sheet’.
Final Thoughts
It is not at all complicated to convert XLSM to PDF documents. All in all, the most important thing to remember while using excel, an online converter or a special software is to select the right program. Quickly and accurately change the appearance of your files with this guide. At the end of it, you’ll then be able to share them, keep them safe, and make them look more polished.