How to Convert WPS to PDF: 4 Easy Methods [2024 Guide]
Hey there! Have you ever been in a situation where you wanted to send a WPS file to someone but they don’t know how to open it? Oh don’t worry I have been there before as well. Today, I shall be explaining how to convert your WPS files into PDF format. Once you know how, it is actually quite easy and I will explain all the proper methods to do it.
Introduction to WPS & PDF Formats
WPS and PDF are two file formats that are used in different ways. WPS is from Microsoft Works or WPS Office Writer, whereas PDF is famous for its compatibility and safe viewing. However, it is quite challenging to convert a WPS file to a PDF.
Some common headaches when trying to convert files include:
- The worst thing that can happen is to lose all your formatting (how inconvenient!).
- Pictures look distorted or out of focus
- Text getting all jumbled up
- Headers and footers gone
In this guide, you will learn four simple methods to convert WPS to PDF and choose the most suitable one for you.
Why Convert WPS to PDF?
Here’s why converting WPS files to PDF is totally worth it:
- All people can open PDF files without any additional programs
- The formatting of your document is the same no matter if you view it on a computer, tablet, or smartphone.
- PDFs are good for formal things such as homework, reports and even job applications.
- They have security settings, and therefore you can protect your work.
- It is possible to lock a PDF in order to prevent further changes or copying of the document.
WPS to PDF Conversion Methods
There are 4 methods to go about this. Each one is explained in the below section. Take a look at the following image to get an overview.
Method 1: WPS to PDF Converter
SysTools Document Converter is one of the best tools to convert WPS files to PDF. It’s fast, reliable, and works for both individual and batch file conversions.
Step-by-Step Converter WPS to PDF Guide
- Start by downloading the software from above and install it.
- Open the tool and add your WPS files by clicking Add Files.
- Go to the next window and click on the added file to preview its content.
- Select various filters for the output PDF document.
- Hit the Export button, and your files will be ready in seconds!
Key Features and Benefits
- Converts multiple WPS files at once.
- Keeps the formatting and quality intact.
- Easy-to-use interface for all users.
- Works offline (no internet needed!)
- Have advanced filters not found together on any other alternative:
- Page Margins
- Page Size
- Bates Number
- Date Format
- Header text
- Footer text
- Page Orientation
- Font Settings
Pricing Information
The WPS Converter to PDF offers a free trial. For unlimited access, the full version starts at $29 (worth it if you convert files a lot).
Pros:
- This method is perfect for professionals who need batch processing.
- It works offline, so your data remains private and safe.
- It is really easy to use.
Cons:
- Requires installation.
- Not free (but hey, quality costs money!)
Method 2: Convert with WPS Office
WPS Office has a built-in feature to convert WPS files to PDF directly. However, this functionality is limited for free users. You will need premium for batch conversion and other advanced features.
Desktop WPS
- Open your WPS file in WPS Office.
- Click on the Menu button, then select Export to PDF.
- Set the output folder and hit Save.
Mobile WPS
- Open the WPS app on your phone.
- Tap to select the document.
- Then, tap on the three dots and choose Export as PDF.
- Save it to your desired location.
Free vs. Premium Features
The free version allows basic conversion one at a time. But premium users get additional features like unlimited conversions and editing options.
Method 3: Online WPS to PDF Converter
If you don’t want to install software, online tools are a good alternative. There are thousands of them available on the internet. The working steps of all these online tools are similar to each other:
- Open the website.
- Look for a button to add WPS file or drag and drop your WPS file directly into the converter interface.
- Now, click on Convert button to start the conversion.
- Once done, look for a download or save button to save the converted file.
- Finally, download the file on your computer.
Heads Up! Be careful of Online tools
- Don’t upload anything sensitive or private. Your documents are uploaded onto the online websites’ web server, so you have no idea what they are doing with it or how it is used.
- Most online WPS to PDF converters have a file size cap.
- Some tools can mess up your formatting.
Method 4: Using Microsoft Office
Microsoft Word can also convert WPS files to PDFs, but it is not as easy as it sounds.
Steps to Convert from WPS to PDF using MS Office Word:
- If you have not done so already, download the compatibility pack and then open the WPS file in Word.
- Click File > Save As.
- In the Save As type dropdown list, choose PDF and save the file.
Troubleshooting Tips:
- If the WPS file will not open, try to update MS Word or convert the WPS file to DOC.
- If things look wrong, examine your fonts, replace images, and adjust the spacing on your own.
Comparison Table
| Feature | SysTools | WPS Office | Online Tools | Microsoft Word |
|---|---|---|---|---|
| Price | $29 (one-time) | Free / Premium ($3.99/month) | Free | Requires Microsoft Office license |
| Batch Processing | Yes | Limited | No | No |
| Ease of Use | High | Moderate | High | Low |
| Security | High (offline) | Moderate | Low | High |
SysTools Converter for WPS to PDF stands out as the best option for batch conversions and professional use.
FAQs
Q1. What is a WPS file?
A WPS file is an editable document created with Microsoft Works or WPS Office Writer program.
Q2. Are WPS files outdated?
Indeed, WPS files are not as popular nowadays as previously; people prefer DOCX or PDF formats instead.
Q3. Is it possible to convert WPS to PDF on Mac?
Of course, you can use the SysTools converter for Mac or try an online converter.
Q4. Are online converters reliable?
It depends on the website. But make sure not to upload any sensitive files on the internet since you have no way of knowing if anyone is accessing its content once uploaded.
Q5. Is there any chance I will lose formatting during conversion?
Some of the tools may not retain the formatting of the text. However, SysTools and WPS Office do it better.
Q6. Is SysTools software free?
It has a trial version but the actual version is one that you have to pay for.
Conclusion
After trying all these methods, here’s the conclusion:
- For one-time conversion: Use WPS Office if you have it
- For lots of files: Go with SysTools Software
- For quick and simple: Online converters work fine
- For Microsoft Office users: Stick with Word
Don’t forget to always preview your converted file to ensure that all is well and in order before sending.
Key Takeaways
- Time required: 2-5 minutes
- Skill level: Beginner
- Tools needed: Use one of the recommended solutions
- Cost: Free to paid options available
So, select the method that suits you best