How to Convert Word Document to PDF on Mac and Windows?

While we are moving towards a more convenient phase, sharing files with a format like PDF has never been so easy. Whether you are preparing a business report, a scholarly paper, or an important letter, the necessity on how to save a Word document as a PDF (Portable Document Format) is rising. PDFs are universally acceptable/ accessible formats and are well known for their compatibility across different platforms while preserving the actual formatting.

However, the process to convert a Word Document to PDF file format can be daunting at times, especially for those who are unfamiliar with the features of Microsoft Word. Thus, addressing such scenarios, we have prepared this article for you to ensure your documents look professional. At the end, we will be discussing the most sought Word to PDF converter solution.

Why Convert Word Documents to PDF?

Before diving into the main context of “How to save a Word document as a PDF?”, let’s go through the reasons to convert them:

• Preserve Formatting: In general, when you save Word documents in PDF format all their fonts, images, and layouts stay intact irrespective of the recipient device’s capabilities.
• Widely Supported: PDF file types can be installed or run on nearly any device without any need for additional plugins or software.
• Security Features: While dealing with sensitive documents, PDFs are the go-to choice as they provide encryption and password protection features.
• Professional Look: PDFs offer a more finer and classic appearance for formal documents such as resumes, contracts, or proposals.

Now, from these advantages, it’s clear that you have gotten an idea of the conversion of Word files to PDF formats.

How to Save a Word Document as a PDF in Windows?

For Windows users, the built-in feature of Microsoft Word provides a comprehensive feature for converting your Word file to PDF.

1. Launch Microsoft Word and open the document you want to save as a PDF.
2. In the upper-left corner, click the ‘File’ tab to open the file menu.
3. From the menu, click on ‘Save As’. A new window will appear where you can choose the location to save your document.
4. In the ‘Save as type’ dropdown, select PDF (*.pdf) as your desired file format.
5. Before saving, you can choose whether you want the PDF to be optimized for standard or minimum size. Standard is suitable for high-quality print, while minimum size is ideal for web viewing.
6. Once everything is set, click ‘Save’. Your Word document will be converted to a PDF and saved in the specified location.

How to Save Microsoft Word File as PDF on macOS?

Likewise for Mac users, the method to convert Word documents to PDF is seamlessly easy to perform and free. Here, are the steps:

1. Launch the Word on your Mac system and open the Word document that you want to save as PDF.
2. On the top-left of your screen, you should find the ‘File’ option as in Windows.
3. Select ‘Save As’ from the dropdown menu.
4. From the dropdown box that lists formats, choose PDF. Mac enables you to either include or exclude tags, which are useful in screen readers and other assistive technologies.
5. After making your selection, click on ‘Save’. Your PDF will be created and saved to the location that you have specified.

How to Convert Word File to PDF Format with All Formatting? – No Compromise

If you don’t have access to Microsoft Word, this alternative approach might be a great deal for you. Whether you have single or multiple Word files, this SysTools Document Converter software is the right choice. This Word to PDF Converter software preserves all the content hyperlinks and attachments of the Word document and converts it into a professional PDF. Let’s explore the features of the utility and find how it is different:

 

• Supported versions of Word file formats include .docx, .dotm, .docm, etc. 
• Similarly, this converter tool allows for the addition of different versions of a single file. 
• For conversion, you can add multiple files or folders using the “Add Files/Add Folders” option. 
• Each output field can be customized thus making it at the confirmation stage. 
• Keep track of how many files have been converted in total (Successful and Failed conversions). Our customer support team is always available (24×7) to assist. 
• This Word to PDF Converter works on both Windows and Mac operating systems.

How to Convert Word Document to PDF file Using Google Docs?

In case you don’t have Microsoft Word and require saving a Word document as a PDF, there is a free option available in Google Docs. Here’s what you need to do:

Upload the Word Document: First of all; start by opening your Google Drive, clicking on the New option, and then upload your Word document.

Open with Google Docs: After upload is complete, right-click on the file and select Open with in Google Docs menu.

Download as PDF: On Google Docs menu, go to File → Download → PDF Document (.pdf). This will automatically download your file as a pdf.

How to Save a Word Document to PDF Format through Mobile Apps?

For users who are always in a hurry, this solution on how to save a Word document as PDF using Mobile Apps can be very useful. iOS and Android have applications that provide you with the capability of converting Word documents to PDF files.

Microsoft Word App: You can get the app for Microsoft Word from either the App Store (for iOS) or Google Play Store (for Android). Use this application to open your Word document.

Saving as PDF: Click on three dots or the menu icon and choose ‘Save As’. Select PDF format and the app will convert and save your document as it is.

This method works well for those who want to know how to save Word documents as PDF while on the move.

Conclusion

In this write-up, we have discussed how to save a Word document as a PDF file. Especially, for anyone who deals with digital files in his everyday life, this article is worth considering. Whether you are using MS Word, Google Docs, or Word to PDF converter of SysTools, the process is simple and easy to implement. Hence, after converting this Word file to PDF format – you can enhance the capabilities of your content across various devices, making it easy to share and print.