How to Backup Outlook Emails to Gmail Account? Top Ways Explained

It is quite a thoughtful approach to backup Outlook Emails to Gmail for several reasons, particularly due to the numerous advantages and practical benefits it offers. However, users often find themselves stuck in this process. Hence, in this article, we have discussed the top ways using which you can easily perform this task without any data loss.

Table of Content

• Best Techniques to Backup Outlook Emails to Gmail
• Transfer Outlook Mail to Gmail Using GWMMO Utility
• Steps to Import Outlook Emails to Gmail Account
• Limitations of Using GWMMO for Backing Up Outlook Emails to Gmail
• Automated Tool to Import All Outlook Emails to G Suite
• Quick Steps to Backup Outlook Emails to Gmail Safely
• Final Say
• FAQs

Creating data backup always provides surety of data in catastrophic data loss situations. So, whenever users cannot access the data due to data deletion, or any other issues, they can effortlessly restore it from a backup copy. Likewise, the folks who are using the Outlook application want to back up all messages, contacts, and calendar entries to other platforms. So, they always have a copy of emails and other items that can be used in data loss events.

Gmail, a free webmail service accessible from anywhere in the world, is often preferred by Outlook users for migrating data items due to its global accessibility and reduced infrastructure costs. Apart from free Gmail, users with G Suite or Google Workspace Gmail accounts often back up Outlook emails to Gmail, which can seem a daunting task to achieve. However, it is manageable with the right tools and steps.

Yes! It is true, the answer to how do I export emails from Outlook to Gmail is not complicated. You can easily backup Outlook items, including personal folder messages, appointment and meeting entries, and contacts groups to a free Gmail account or G Suite Gmail with the help of the solutions mentioned in this article. Here’s how to back up Outlook messages to Gmail without fail.

Read: How to Import PST files into Gmail Without Outlook?

Best Techniques to Backup Outlook Emails to Gmail

In the following section, we consider different solutions for multiple scenarios to achieve the same. Hence, it is good to analyze what is the exact requirement. After that, use the appropriate workaround to import Outlook emails to your Gmail account according to your situation. So, let’s begin!

Transfer Outlook Mail to Gmail Using GWMMO Utility

In such a case, when the user has an Outlook application in the system, then they can use Google Workspace Migration for Microsoft Outlook or the GWMMO tool. It is a program offered by Google that is used to transfer emails, contacts, and calendars from Outlook data files (.pst) to free Gmail and G Suite accounts. Follow the steps accordingly:

Steps to Import Outlook Emails to Gmail Via Google Workspace Migration for Microsoft Outlook

Let’s check out how GWMMO works and backup Outlook emails, contacts, and calendar entries into your desired Gmail account.

Step 1. First of all, you need to download the Google Workspace Migration for Microsoft Outlook.

Step 2. Once it is downloaded successfully, install the utility on the system.

Step 3. After installation, a sign-in dialog box opens on the screen. Here, you need to enter the Gmail or G Suite ID under the Email address box. Afterward, click on Continue to migrate Outlook email to Gmail.

Step 4. For profile validation, it redirects to the Sign-in page of Google in the browser where you need to select the account.

Step 5. In the next window, click on Allow to continue the process.

Step 6. Once the account is validated, a new window appears on the screen. Here, you can choose the .pst file whose data you want to migrate. After that, you can either opt to Migrate all data or Migrate only the new data option. Then, click on Next.

Step 7. At last, the migration starts and you can easily view the live activity log report of the export process.

Step 8. After the completion of the process, you can see the backup of Outlook .pst file data in your Gmail account as shown in the screenshot.

Limitations of Using GWMMO for Backing Up Outlook Emails to Gmail

Despite its effectiveness, GWMMO has some limitations that should be known to the user before using this approach. Some of the note-worthy GWMMO limitations are listed below:

• It is mandatory to have the Outlook application installed in the system to run the GWMMO utility.
• You cannot move .pst file data into multiple Google accounts in one shot. So, whenever a user needs to move Outlook emails into two or more Gmail, then you need to execute the tool again and again for every account.
• Cannot transfer data from secured Outlook data file to G Suite / Gmail account without password.
• Creates lots of issues while importing huge Outlook .pst files to a Gmail account.

Related: Google Apps Migration Failure an Internal Error Occurred

Automated Tool to Import All Outlook Emails to G Suite

In a situation, when you have multiple .pst files and want to import them in a single or multiple G Suite or Gmail accounts, then take the help of SysTools Outlook to G Suite Migration Software. Because, as we said above, the GWMMO tool cannot export Outlook .pst files into multiple Google accounts in one shot.

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Apart from this, it is an automated utility that backs up Outlook emails, contacts, and calendars into various free Gmail and Google Apps accounts without fail. The tool has outstanding features that make it perfect for transferring Outlook 2021 / 2019 / 2016 / 2013 / 2010 / 2007 emails to Gmail.

• No need for Outlook installation to migrate data items.
• One can export data from Secured / ANSI & UNICODE / Network / Minor Corrupted PST data files to the desired account.
• Support backup of orphaned Outlook data files into Gmail account.
• Successfully export Outlook contacts to Google contacts.
• Also, Sync Outlook Calendar to Google Calendar.
• Transfer multiple PST files into single or multiple G Suite or free Gmail accounts.
• Date Filter to get only backup of specific Outlook emails and calendars.

Quick Steps to Backup Outlook Emails to Gmail Safely

After understanding the method, let’s see how the tool works.

Step 1. Run the software and choose Outlook as the source and G Suite as the destination platform.

Step 2. Enable required mailbox categories and apply the date filter to proceed.

Step 3. Set the Outlook email location and validate the required permissions.

Step 4. Provide destination G Suite account credentials. Click on the validate button to validate the required permissions.

Step 5. Create a mapping to migrate Bulk Outlook emails to G Suite accounts. To do this you can use the different ways as mentioned below:

• Fetch Users – Using this feature you can automatically fetch users from the Source domain.
• Import Users – Using this feature you can import users through CSV.
• Download Template – Using this feature you can download a template to be used as a sample for creating a CSV file.

Step 6. Select the required accounts to migrate emails to G Suite. Click on the validate button to validate permissions. Then click on the Start Import button. 

Final Say!!

That’s all about how to backup Outlook emails to Gmail accounts without any problem. In this article, we have discussed two solutions for different situations. So, understand the scenario and opt method that fits best your requirement and backup Outlook to Gmail without losing any information.

If you have loved this article then you would love to read this – How to Import OST to Gmail Account In a Few Simple Steps?

Frequently Asked Questions

Q1. Can I back up the old Outlook email to Gmail?

You can easily save old emails of Outlook into Gmail account with GWMMO application.

Q2. How do I run the GSSMO tool in the absence of Outlook installation?

G Suite Migration for Microsoft Outlook has a condition that Outlook must be available in the system for its installation.

Q3. Can I import Archive.pst data into Gmail?

Yes, the file having extension PST can be easily moved with the GWMMO tool & Automated solution.

Q4. Can I backup the secured Outlook file into Gmail without its associated Password?

GWMMO utility requires a password to export a password-protected data file to Gmail. If you wish to backup a locked Outlook data file without entering its password, then try the automated solution.