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SysTools
Google Workspace Backup & Restore

Most Rated Solution by IT Admins to Backup G Suite Data on Windows and Mac

(Average Rating 4.8 Based on 2077 Reviews)
  • Backup Google Workspace Emails, Contacts, Calendars, and Documents
  • Migrate Google Workspace to Outlook by Backing up Data in PST Format
  • Dashboard Panel to Track Real-Time Backup Progress of G Suite Account
  • Concurrent Backup Option to Backup Multiple Mailboxes Simultaneously
  • No Size Limitation on G Suite Mailbox During Backup and Restore Process
  • IT Admins can Backup All or Selected Mailboxes from Google Apps
  • Enables Users to Backup G Suite Drive Data in the Original File Format
  • Single Utility to Restore Outlook PST to G Suite / Google Apps Accounts
  • Delta Backup Option to Backup Only New Items After First Backup
  • Resultant Outlook Files are Accessible in Outlook 2021, 2019, 2016, etc.
  • Software is Compatible with Windows 11, 10, Windows Server 2012, 2016

Note: This tool only supports backing up Google Workspace / G Suite business account data. To back up Free Gmail accounts, use the SysTools Gmail Backup Tool.

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Verified Reviews by IT Admins and Tech Experts

More Clients

SysTools Google Workspace Backup Solution is the most efficient and trustworthy software on CNET to backup Google Apps emails on Windows OS. This is one of the best and secure solutions.

CNET

User Review

G Suite backup tool is the most searched utility on SoftwareSuggest and is one of the best software to backup multiple G Suite user account data locally.

SoftwareSuggest

User Review

SoftPedia marks this G Suite backup utility, the best software to ensure a secure backup process. The demo version enables users to try the functionality of the tool for free.

Softpedia

User Review

This is a helpful solution to backup emails, contacts, calendars, and documents (Drive data). One of the best features of this tool is that it offers a concurrent backup option.

Remigiusz Szatkowski

IT Expert

More Clients

What Does It Backup?

emails

Emails

calendars

Calendars

contacts

Contacts

documents

Documents

G Suite Backup Tool Exports Following Mailbox Data Items

Emails Contact Calendar Google Drive Data
Email Message Backup original email message without creating any alteration in the original content along with meta details such as Subject, From, To, Body, and Attachment details.
Attachments Keep complete attachments like Images, Calendars, Documents intact with the Gmail emails.
Folders Inbox, Important, Sent Mail, Bin, Draft, Starred, User Created Labels.
Read / Unread State Properly maintain Read and Unread status of each email message.
Date Filter Selective email backup using the date-range filter option.
Format All Google contacts are saved in Outlook data file format.
Contact Data Name, Email address, Company, Job title, Note
Format Backup all Google calendar data in Outlook data file format
Calendar Data Events, Out of Office
Folders My Drive, Shared with Me, Bin Folder
Document Format
  • Google Docs: Save as DOC
  • Google Sheets: Save as XLSX
  • Google Slides: Save as PPTX
  • Google Drawings: Save as JPEG

How Does Google Workspace Backup & Restore Work?

Download this Software for Free and Ensure Comprehensive G Suite Data Backup

g suite backup and restore

This is one of the pioneer solutions that permits users to perform both G Suite backup and restore tasks with a single tool. The software ensures that all your mailbox items i.e. emails, contacts, calendars, and documents are backed up securely. You just need to note that restoring data into the G Suite account requires additional licenses.

Step-by-Step Guide for G Suite Backup:

  • Step 1. Pick Admin Mode on Google Workspace Backup Tool
  • Step 2. Set Backup Platform and Workload
  • Step 3. Enter Admin ID and Other Details
  • Step 4. Select G Suite Mailboxes for Backup
  • Step 5. Finally, Start the Google Workspace Backup Process

SysTools G Suite Backup Tool - Features Explanation

Smart Solution to Backup Google Workspace Emails, Contacts, Calendars, and Documents

backup complete google apps data

Backup Complete Google Workspace Data

Google Workspace Backup solution allows you to download and copy all the items of your G Suite account, like emails, contacts, calendars and, documents on your local machine, computer, or desktop.

Note: The rebranding of Google Workspace from G Suite/Google Apps does not affect the backup software. It will work as same, and also our technical support service will remain consistent.

g suite mailbox backup

Backup Data in PST File Format

Using this Google Workspace backup tool, you will be able to backup all your G Suite mailbox data in PST format. This application ensures that all your mailboxes items are stored safely on the system. You can use the resultant file in any Outlook version, like 2021, 2019, 2016, 2013, and earlier versions.

We assure you that your data or credentials will remain limited to you only. They will not be saved on any of our servers.

backup domain accounts

Backup Domain Accounts

G Suite Backup tool for admins is an enterprise solution. It provides you with features to take the domain-wide backup of Google apps data. You only need to fulfill the prerequisites and use the Admin email ID to run this application and backup user accounts of the Enterprise domain of G Suite in bulk.

backup google apps contacts

Backup Google Apps Contacts and Calendars

Besides emails with attachments, you can also backup the Contacts and Calendars from Google Apps/G Suite for Business/Education/Non-Profit Account using this application. The data is downloaded into a completely healthy data file (corruption-free). The tool also provides separate date-range filters for both these mailbox items.

save all google docs

Download and Save All Documents

You can backup the last edited or latest revision of Google Apps documents like spreadsheets, documents, presentations, drawings, etc. on your system. It will save spreadsheets as .xls file, documents as .doc file, presentations as .ppt file, drawings as .jpeg, etc. The Google Workspace Backup software is the best at maintaining the original format of each file and its content.

backup g suite data using advanced filters

Backup G Suite Data Using Advanced Filters

While performing the G Suite backup and recovery process, you can set a date range to save the data. This will allow you to move/copy data ranging between a specific time interval. You need to provide a specific date range of "From" to "To", and the Google Apps backup software will download all G Suite emails that reside in that particular time interval.

integrated advanced features

Integrated Advanced Features

This Google Workspace Backup solution has integrated advanced features under 'Re-Run Backup' to apply once your backup process is complete.

  • Retry Failed Items: To backup the data that failed due to any reason.
  • Re-Run Full Backup: To perform the entire backup process again.
  • Delta Backup: To backup only the newly arrived data without duplication.

include specific folders

Import User Accounts for Backup

The G Suite Backup for Admin application features multiple options to add a user account for archiving. These are:

  • Fetch Users: This will automatically fetch users from the source domain.
  • Import Users: This will help you import a CSV file containing a list of users.
  • Download Template: This downloads a template to be used as a sample for creating a CSV file.

real-time backup progress

Real-Time Backup Progress

Once you proceed to save data of the Google account (Google Apps) after configuring backup options, the Google G Suite data backup solution shows a complete progress status with fields like user name, email count, calendar count, contact count, document count, and status. From this panel, you can easily track the progress and speed of G Suite data download.

download report after backup

Download Report After Backup

After the Google Apps backup, you have the option to download the process report. The summary report downloads a single report displaying all the user accounts along with the count of emails, contacts, calendars, and documents. The detailed report of G Suite backup for admin solution downloads individual reports of all / selected G Suite user accounts.

keep folder structure intact

Keep Folder Structure Intact

The Google Workspace Backup tool will maintain the original folder structure as before, even after downloading the data. For instance, if you archive messages (with attachments) from a user account, then the software program will create a separate folder for each label. The folders and labels (Inbox, Sent Items, Drafts, John, Michelle, etc.) from the original mailbox are created in the output file, and all the emails are saved in their respective folders.

backup for admin

Restore Data to Google Workspace

This G Suite Backup and Restore solution not only take backup of G Suite accounts, but also provides option to restore data back into Google Apps account. Furthermore, it is not mandatory that you have to restore backup file of User 1 to his account only. This application supports cross-user restore which means you can easily restore User 1’s data into User 2’s account.

Why You Should Backup Google Workspace Data?

Google Apps Service Outage

The Google Services outage may lead to the inaccessibility of your important data until the services are up again. Keeping a local copy of your mailbox data helps you to avoid any such situation and provides access to data even without internet or service issue.

Merging or Migration Issue

The data migration/merging process is not always successful. Having a G Suite backup will not only help you avoid data loss situations but also make the process of data migration/merging process much easier to execute successfully.

Human Error

While working with the collaboration feature of Google Apps, there are high chances of accidental deletion or overwriting of the original data. Having the backup of G Suite mailbox data locally eliminates any fear of the accidental deletion of your important data.

Work Offline / Network Issues

You can access the data in your mailbox even if the system is encountering any network issues. This Google Workspace backup and recovery tool will help you to backup/archive your data and access it in offline mode when encountering network issues.

Benefits of Using SysTools G Suite Backup Tool

g suite backup

Backup Multiple Accounts

A cutting-edge solution that enables users to backup G Suite mailbox data in bulk. The concurrent backup option in this software makes the backup job simple if you have several Google Workspace mailboxes.

g suite backup and restore

G Suite Backup and Restore

This one-stop application has an advanced feature to backup and restore G Suite mailboxes. It means that you don’t need to purchase another solution if you want to restore data into the Google Workspace account.

interactive dashboard

Interactive Dashboard

An interactive dashboard helps users track the real-time Google Workspace backup process. Additionally, you can select/deselect the G Suite mailboxes for backup and perform many other tasks from the dashboard.

SysTools G Suite Backup Tool - Specifications

Pre-requisites Require to Install Google Workspace Backup Solution

Software Download

(Windows)

Download Now

Size: 164.20 MB

Version: 7.3.1

Release: May, 2025

MD5: fe1f39aac6235079e46844972062bc10

(Mac)

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Size: 232.70 MB

Version: 7.3.1

Release: May, 2025

MD5: 33c61123981b75668af6fb6d8bffd937

Trial Limitations

Limitations
Free version of Google Workspace (G Suite) Backup application will backup complete 2 user accounts.

System Specifications

(Windows)

Hard Disk Space
Around 500 MB for installation and tool requires atleast 5GB of free space to store data

RAM
Minimum 8 GB of RAM is recommended

Processor
Minimum 8 core Processor 2.3 GHz Processor

(Mac)

Hard Disk Space
Around 500 MB for installation and tool requires atleast 5GB of free space to store data

RAM
Minimum 8 GB of RAM is recommended

Processor
Mac Computer with Intel Processor
Mac Computer with Apple Silicon (Apple M1)

Application Pre-Requisites

  • Microsoft .NET framework 4.6 installation is required.
  • Microsoft Visual C++ Redistributable Latest (Visual Studio 2015, 2017, 2019, and 2022) Should Be Installed. Download
  • Create Console Project for Source and Destination Google Workspace Accounts. Google Project Settings

Supported Editions

  • Windows Server 2012, 2016 and Windows 10, Windows 11 (64 bit)
  • Mac OS Sierra Version 10.12.6; Mac OS High Sierra Version 10.13.6; Mac OS Mojave Version 10.14.3 ; Catalina 10.15.1; MacOS X 11.0 (Big Sur), MacOS X 12.0 (Monterey), MacOS X 13.0 (Ventura), MacOS X 14.0 (Sonoma)

Product Guides

(Windows)

Software Guide

Installation

Uninstallation

EULA

(Mac)

Software Guide

Installation

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FAQs

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Google Workspace Backup Solution - Feature Comparison

Get an Overview of G Suite Backup Features - DEMO and Licensed Version

Features Demo Version License Version
Google Workspace Backup and Restore
Backup Multiple Mailboxes in One Go
Selective Category Backup Available
Backup G Suite Emails, Calendar, Contacts, Documents
Apply Date Based Filter to Archive Selective Data
Dashboard Panel for Progress Tracking
Compatible with Windows 2012 Server, Windows 10 / 11 (64-bit)
Backup Google G Suite Data Backup 2 User Accounts
Cost FREE Starting at $25

Frequently Asked Questions

Find all the questions that you should know about G Suite Backup Tool

Queries Answer
Q.

How can I take a backup of G Suite accounts using this software?

 There are 5 Simple Steps:
  • Step 1. Launch G Suite Backup Tool.
  • Step 2. Select Source and Destination.
  • Step 3. Validate G Suite Permissions.
  • Step 4. Choose Destination Path.
  • Step 5. Finally, Start Backup Process.
Q.

Are there any security risks involved with the Google Workspace email backup solution?

 The end-to-end encrypted tool performs the backup procedure in a very secure manner and ensures that the process is not interrupted by any internal factors.
Q.

Does the application work with Google Workspace mailbox data? "I recently noticed that G Suite has been branded as Google Workspace, so does it affect the backup anyway?"

 Yes, the G Suite backup tool for admins does not get affected by its being rebranded as Google Workspace. It will take the backup in the same manner as it was doing previously.
Q.

Is Microsoft Outlook installation required for backing up Google Workspace emails?

 No, the installation is not required to run and work with the G Suite backup tool.
Q.

Will this utility work on Windows 11? "I recently replaced my Windows 8 system with a laptop having Windows 11 OS. Will the product work on it?"

 Yes, our G Suite backup for the admin application will work smoothly on Windows 11, 10, and Windows Server 2012 and 2016.
Q.

Can I backup complete Google Workspace domain accounts simultaneously? "There are around 50+ user mailboxes in my organization, and I want to backup all those accounts using your Google Apps backup solution. Do I need to backup each user account one at a time, or is there any way to backup all user accounts at once?"

You can archive multiple user accounts in one go. If you are an admin, then you just need to set the user accounts, and you will be able to save the G Suite data of each user on your machine in one go.
Q.

In what format will Google Drive's documents back up?

 The latest revision / last edited edition of documents from your Google Workspace account will be backed up in their native format.
Q.

How much time will the program take to backup an account? "The size of my G Suite mailbox data is 13 GB, and I want to backup all files stored in it. How much time will the Google Workspace backup tool take to complete the process?"

 The total time taken by the Google G Suite Backup solution to download files depends on your Internet connection speed, machine specifications, and the size of the account data. The Internet speed must be good enough for taking a backup of a large amount of data in a short duration.
Q.

How can I test the product before investing in it?

 We offer the G Suite email backup software in two versions: Free Demo version and Licensed version. You can test the software with the free Demo version. It allows you to backup data from 2 Google accounts in a seamless manner.

g suite backup tool

Try Before You Buy

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  • Create Backups without File Size Restrictions
  • Trusted by Millions of Users Worldwide
  • First Choice of IT Administrators
  • Most Secure and Reliable Software to Use

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SysTools Google Workspace Backup and Restore Verified Purchase Reviews

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