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Know How to Execute Import Process Using SysTools Import Tool
Pre-Requisites
Download and Launch SysTools Import Tool
In case, tool is not activated, see how to activate the product: Activation Steps
Tool provides the help section for the details about each Import mode. Click on "Help" button to view this section.
Select the source platform as File System and the destination platform as G Suite to import EML file data to G Suite.
You will now come to the Source screen where you have to select the folder path where the Emails, Contacts, Calendars and Documents are stored.
You have to put these files in their respective folders (created with the name of target G Suite email IDs) as described below:
Create a folder in root drive, like:
Go to the drive where you have stored your data.
Within the drive make a folder named eml.
Each user should have their own seperate folder.
For Emails:
a seperate Email folder should be made
This folder can contain further subfolders as well.
Which inturn contain their respective *.eml files.
In the end the folder structure should resemble the following:
E:/eml/[email protected]/Email/SubFolder/ (put all Email (.eml) files of user1)
E:/eml/[email protected]/Email/SubFolder/ (put all Email (.eml) files of user2)
E:/eml/[email protected]/Email/SubFolder/ (put all Email (.eml) files of user3)
etc...
If you are importing contacts make a seperate folder Contact:
Within which the following structure should exist
E:/eml/[email protected]/Contact/ (put all Contact (.vcf) files of user1)
E:/eml/[email protected]/Contact/ (put all Contact (.vcf) files of user2)
E:/eml/[email protected]/Contact/ (put all Contact (.vcf) files of user3)
etc...
If you are importing calendars make a seperate folder Calendar:
Within which the following structure should exist
E:/eml/[email protected]/Calendar/ (put all Calendar (.ics) files of user1)
E:/eml/[email protected]/Calendar/ (put all Calendar (.ics) files of user2)
E:/eml/[email protected]/Calendar/ (put all Calendar (.ics) files of user3)
etc...
If you are importing documents make a seperate folder Document:
Within which the following structure should exist
E:/eml/[email protected]/Document/ (put all Documents of user1)
E:/eml/[email protected]/Document/ (put all Documents of user2)
E:/eml/[email protected]/Document/ (put all Documents of user3)
etc...
And then select the folder "E:/eml/" into our tool as "Import Folder Path".
Click on the Validate button to ensure appropriate permissions are assigned.
You will now come to the Destination Screen.
Here, provide the Admin Email and Service Account details carefully.
After this, upload the Certificate File that is the p12 file into the software panel.
Refer to this to create project for G Suite. Source Google Cloud Console Project
On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.
Fetch Users: It will fetch all the users from Source domain.
Import Users: This will import users through CSV.
Download Template: In this option, you will get a sample CSV file in which you can add source users manually.
The list of users is now displayed on the screen.
You can Search for a particular mailbox and select that user to import data. There is a Show Selected toggle bar that will show only selected users in the list.
To map the source and destination IDs, the user has two options either manually enter the destination email for each source account or use a CSV file to complete the task.
Click on Validate to authorize selected user source account(s).
Once the users are validated, click on "OK" button.
After the validation is successfully completed, click on Start Import button to start the import process.
The software will check your license quota and provide details. Click "Start" to finally start the process.
Users can also Stop Import process if required while the import is in Progress.
After successful import, click on Download Report
The tool provides two options for downloading the reports:
Summary Report: The summary report will be a single .csv file containing import reports of all the selected users for import.
Detailed Report: Here, you get the option to save the detailed import report of the mailboxes you want to. Select the mailbox and click on Download button.
Choose the destination location where you want to save the Detailed Report.
Re-Run Import option is also provided in order to perform the import again.
To view the end result login to Google Workspace id where you imported the data and open Gmail.
Here you will see that the entire folder structure is within the lable subsection like it was at the source.
On comparing the before and after images of the Google Workspace we can clearly see that all new data is in its requested spot.
All of the User Emails
Before:
After:
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