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Import EML to G Suite - Software Guide

Know How to Execute Import Process Using SysTools Import Tool


        Pre-Requisites

  • Microsoft .NET Framework 4.8.0 or above
  • Microsoft Visual C++ Redistributable Latest (Visual Studio 2015, 2017, 2019, and 2022) Should Be Installed. Download
  • Create Google Console Project, Enable API & Add Scopes. Read more...


Following are the Steps Import EML to G Suite

STEP 1

Download and Launch SysTools Import Tool

In case, tool is not activated, see how to activate the product: Activation Steps

Tool provides the help section for the details about each Import mode. Click on "Help" button to view this section.

Start screen

STEP 2

Select the source platform as File System and the destination platform as G Suite to import EML file data to G Suite.

enter source and destination

STEP 3

Select the Emails option to set the import Workload.

workload screen

STEP 4

You will now come to the Source screen where you have to select the folder path where the Emails, Contacts, Calendars and Documents are stored.

You have to put these files in their respective folders (created with the name of target G Suite email IDs) as described below:

Create a folder in root drive, like:

Go to the drive where you have stored your data.

Within the drive make a folder named eml.

eml Folder


Each user should have their own seperate folder.

workload screen


For Emails:

a seperate Email folder should be made

Email Folder


This folder can contain further subfolders as well.

Sub Folders


Which inturn contain their respective *.eml files.

eml Files

In the end the folder structure should resemble the following:

E:/eml/[email protected]/Email/SubFolder/ (put all Email (.eml) files of user1)
E:/eml/[email protected]/Email/SubFolder/ (put all Email (.eml) files of user2)
E:/eml/[email protected]/Email/SubFolder/ (put all Email (.eml) files of user3)
etc...

If you are importing contacts make a seperate folder Contact:

Within which the following structure should exist

E:/eml/[email protected]/Contact/ (put all Contact (.vcf) files of user1)
E:/eml/[email protected]/Contact/ (put all Contact (.vcf) files of user2)
E:/eml/[email protected]/Contact/ (put all Contact (.vcf) files of user3)
etc...

vcf Files

If you are importing calendars make a seperate folder Calendar:

Within which the following structure should exist

E:/eml/[email protected]/Calendar/ (put all Calendar (.ics) files of user1)
E:/eml/[email protected]/Calendar/ (put all Calendar (.ics) files of user2)
E:/eml/[email protected]/Calendar/ (put all Calendar (.ics) files of user3)
etc...

ics Files

If you are importing documents make a seperate folder Document:

Within which the following structure should exist

E:/eml/[email protected]/Document/ (put all Documents of user1)
E:/eml/[email protected]/Document/ (put all Documents of user2)
E:/eml/[email protected]/Document/ (put all Documents of user3)
etc...

document Files

And then select the folder "E:/eml/" into our tool as "Import Folder Path".

Click on the Validate button to ensure appropriate permissions are assigned.

Validate Source
STEP 5

Validate the correct permissions and click Next.

provide details

STEP 6

You will now come to the Destination Screen.

Here, provide the Admin Email and Service Account details carefully.

After this, upload the Certificate File that is the p12 file into the software panel.

Refer to this to create project for G Suite. Source Google Cloud Console Project


provide details

STEP 7

Validate the correct permissions and click Next.

validate
STEP 8

After validating, the permissions will be granted to the source user. Click on Next.

provide details

STEP 9

On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.

fetch users

Fetch Users: It will fetch all the users from Source domain.

users

Import Users: This will import users through CSV.

users

Download Template: In this option, you will get a sample CSV file in which you can add source users manually.

users
STEP 10

The list of users is now displayed on the screen.

You can Search for a particular mailbox and select that user to import data. There is a Show Selected toggle bar that will show only selected users in the list.

user list


STEP 11

To map the source and destination IDs, the user has two options either manually enter the destination email for each source account or use a CSV file to complete the task.

import users

Click on Validate to authorize selected user source account(s).

validate users


Once the users are validated, click on "OK" button.

ok button

STEP 12

After the validation is successfully completed, click on Start Import button to start the import process.

start Import


The software will check your license quota and provide details. Click "Start" to finally start the process.

start button


Users can also Stop Import process if required while the import is in Progress.

Stop import

STEP 13

Once the Import process is completed, you can see the mailboxes under Completed tab.

status

STEP 14

After successful import, click on Download Report

report download


The tool provides two options for downloading the reports:

Summary Report: The summary report will be a single .csv file containing import reports of all the selected users for import.

import summary


Detailed Report: Here, you get the option to save the detailed import report of the mailboxes you want to. Select the mailbox and click on Download button.

report downloaded

Choose the destination location where you want to save the Detailed Report.

report downloaded

STEP 15

Re-Run Import option is also provided in order to perform the import again.

rerun import

STEP 16

To view the end result login to Google Workspace id where you imported the data and open Gmail.

Here you will see that the entire folder structure is within the lable subsection like it was at the source.

On comparing the before and after images of the Google Workspace we can clearly see that all new data is in its requested spot.

All of the User Emails

Before:

before import

After:

after import

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